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  1. #1
    FordPrefect
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    Proof Reading In Word (2000/97/XP)

    Hi!

    I quite often find myself wishing that I could proofread my text with an on-screen ruler when I work on long documents. Or perhaps have the text darkened out except for the line I am reviewing (use the arrow keys to undarken/darken each line as necessary?).

    This feature or something similar may exist somewhere (maybe even in Word). Does anyone have any suggestions? Something like this would help ease my eye strain and possibly reduce the amount of mistakes that I make and Word doesn't always catch (e.g. buy/by) because the word is spelt correctly.

    Cheers,
    Steve

  2. #2
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    Re: Proof Reading In Word (2000/97/XP)

    How about making your own "ruler"? Use the line tool in the Drawing toolbar to draw a line across the page, a bit wider than the text column. I like a line weight of about 1.5 pts. In the Draw menu at the left end of the toolbar, open the Grid dialog and set the vertical grid to 12 pt (for reading 10 pt TNR text). Then you can just drag the line down the page.

  3. #3
    FordPrefect
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    Re: Proof Reading In Word (2000/97/XP)

    Thanks

    I'll give it a try I also sent this to Microsoft. I'm not holding my breathe but you never know. I can't be the only one who feels eye strain from of the glare from the monitor when proof reading.

    Cheers,
    Steve

  4. #4
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    Re: Proof Reading In Word (2000/97/XP)

    This is a great idea - I've saved my ProofReadingRuler as an autotext entry with button access - it'll be interesting to see how often I actually use it. Thanks.

  5. #5
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    Re: Proof Reading In Word (2000/97/XP)

    Hi Steve,

    The following suggestion is probably unforgiveably hokey, but why not look into rigging something that you can physically attach to your monitor when you want to proofread? - you would have to locate some sheets of fairly stiff clear and shaded plastic, and figure out some way to put them in a frame that could attach to the monitor (perhaps with velcro so as to be removeable?).

    Then you can just use the up/down arrow keys to scroll one line at a time into the clear proofread zone.

    It certainly would beat waiting for MS to add the feature to Word! <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Gary

  6. #6
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    Re: Proof Reading In Word (2000/97/XP)

    Why not do something like this.

    Sub ProofReadNextLine()

    Selection.MoveDown unit:=wdLine, Count:=1
    Selection.HomeKey unit:=wdLine
    Selection.EndKey unit:=wdLine, Extend:=wdExtend

    End Sub

    Put this macro on a button, place the cursor on the line before you want to start proof reading and every time you click the button the next line will be hilighted.

    Hope this helps.

    Kevin Bell

  7. #7
    Addison38
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    Re: Proof Reading In Word (2000/97/XP)

    I do translations and to keep track of where I am on a page I use ZD nets freeware magnify. It puts a magnified ruler type area across anything your cursor is on. Besides keeping my place it makes things easier to see as a check my book reference materials. Try it you might like it and the price is right.

  8. #8
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    Re: Proof Reading In Word (2000/97/XP)

    Regarding the issue of glare. I set the Window property of my display settings to a custom color. I use 255, 255, 250. This makes the window a shade off white and not as assaulting to the eye. It also lets me see objects in a Word document that are formatted as white.

    HTH,

    Chris

  9. #9
    Addison38
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    Re: Proof Reading In Word (2000/97/XP)

    sorry I also forgot to mention in my last post that I also use a freeware program called Cooler Ruler that allows you to put a ruler anywhere on the screen you like. You can find it at www.fabsoft.com

  10. #10
    Uranium Lounger
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    Re: Proof Reading In Word (2000/97/XP)

    Hi Jay:

    I liked your idea so much that I used a rectangle instead of a line. I colored it pale yellow & placed it behind the text. You can even format it to semi-transparent, if you like. Then I took Karen's idea & saved it as an Autotext entry. The only disadvantage is that I have to be in Print Layout view, rather than normal view.

    So many ideas!

  11. #11
    FordPrefect
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    Re: Proof Reading In Word (2000/97/XP)

    Hi!

    I just thought I would echo Phil's Email and thank everyone who took the time to respond with an idea.

    Cheers,
    Steve

  12. #12
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    Re: Proof Reading In Word (2000/97/XP)

    I'll take Phil's idea and raise it one:

    make the line of the box so thick that it blocks out the line of text above and below the line you're proofing. For 11 point text, an 8-point line should do it. (Format Auto Shape, Colors and Line tab, Line, Weight).

    fred

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