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  1. #1
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    Reflow text (2000)

    I'm using Word 2000. I'm looking for a simple way (aren't we all) to reflow text in a document to fill out the page. I have my margins set at 1.25 left and right by default. When I cut and paste an e-mail from Outlook Express into word, the text column is only 4" wide. Is there a command I can use--or program-- to select all the text and "reflow" it to fill up the entire page--out to my margins. Or--as I have been doing-- do I have to go to each line and hit "backspace" until it jumps up to the preceding line--time consuming and boring. I just cannot find any "logical" command to reflow text. Is there one??

  2. #2
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    Re: Reflow text (2000)

    Peter:

    When you're in Word, do you have your paragraph markers showing? If so, are there paragraph marks at the end of each line? If there are, you won't be able to "flow" the text without removing them. I generally do it by search and replace -- I look for 2 paragraph marks (^p^p) and replace it with my initials, and then replace a single ^p with a space and then the final replace of my initials with ^p^p.

    There's probably a much more elegant way, but...

    Hope this helps.

    SJMiller

  3. #3
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    Re: Reflow text (2000)

    Peter,

    You may already have a satisfactory suggestion, but for what its worth here is my ancient solution (WordBasic) which I assign to Ctrl+Shift+R (unassigned in Word97) and which is my most used command. Note - where there are not two paragraph marks between paragraphs I do not include the last line of the paragraph in the selection.
    <pre>
    Sub RemEOLParaMks()
    'Remove single Paragraph marks and replace with spaces on Highlighted Text.
    'Double Paragraph marks will be retained
    'Keyboard Shortcut - Ctrl+Shift+R
    WordBasic.EditReplace Find:="^l", Replace:="", Direction:=0, MatchCase:=0, _
    WholeWord:=0, PatternMatch:=0, SoundsLike:=0, ReplaceAll:=1, Format:=0, _
    Wrap:=0, FindAllWordForms:=0
    WordBasic.EditReplace Find:="^p^p", Replace:="####", Direction:=0, MatchCase:=0, _
    WholeWord:=0, PatternMatch:=0, SoundsLike:=0, ReplaceAll:=1, Format:=0, _
    Wrap:=0, FindAllWordForms:=0
    WordBasic.EditReplace Find:="^p", Replace:=" ", Direction:=0, MatchCase:=0, _
    WholeWord:=0, PatternMatch:=0, SoundsLike:=0, ReplaceAll:=1, Format:=0, _
    Wrap:=0, FindAllWordForms:=0
    WordBasic.EditReplace Find:=" ", Replace:=" ", Direction:=0, MatchCase:=0, _
    WholeWord:=0, PatternMatch:=0, SoundsLike:=0, ReplaceAll:=1, Format:=0, _
    Wrap:=0, FindAllWordForms:=0
    WordBasic.EditReplace Find:="####", Replace:="^p^p", Direction:=0, MatchCase:=0, _
    WholeWord:=0, PatternMatch:=0, SoundsLike:=0, ReplaceAll:=1, Format:=0, _
    Wrap:=0, FindAllWordForms:=0
    WordBasic.StartOfLine
    WordBasic.LineDown 1
    End Sub

    </pre>


    Hope this helps!

  4. #4
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    Re: Reflow text (2000)

    You are going to love this, Peter. Please forgive the kindergarten-like wording of the following little gem. I write a newspaper column specifically for computer novices and I wrote if for this week's column, so it's very detailed.
    ********************************************
    Go to <A target="_blank" HREF=http://www.dsoft.com.tr/stripmail/stripmail.exe>http://www.dsoft.com.tr/stripmail/stripmail.exe</A> to download a program called Stripmail. When the File Download dialog box appears, select the 'Save this program to disk' option. Saving it to disk does not mean you need a diskette. It refers to your 'hard drive', the main disk inside a computer.

    In the 'Save As' dialog box, make sure Desktop is in the 'Look in:' space and then click the Save button. You can save it in your Downloads folder instead, if you have one.

    When the download has finished, close your Internet connection and any other open programs and then find the Stripmail file you saved. Create a shortcut for it on your desktop by right-clicking it, pointing to Send To and then clicking 'Desktop - create shortcut'. Assign it a hot key by right-clicking it and choosing Properties. On the Shortcut tab, type the letter S beside 'None' in the Shortcut Key space. It'll change to Ctrl+Alt+S. You can also put Stripmail on the Start menu, if you like. Just drag the shortcut across the screen and drop it right on top of the Start button.

    Okay, here comes the good part ... get ready to stand up and cheer in about 30 seconds .. I'm not kidding .... you are going to love this ...

    Right-click anywhere in the message body of the offending e-mail and choose Select All. Right-click it again and choose Copy. Hold down the Ctrl and Alt keys while you tap the letter s, then release the keys.

    When Stripmail opens, it will be filled with text. Ignore it. The only thing you have to do is either click the 'Do It All' button at the top, or hold down your Ctrl key while you hit the letter d.

    The Stripmail window will instantly disappear. Open the Word document, right-click where you want the text to go and choose Paste.

    See? I told you you'd stand up and cheer.

    This is a slick little program. You know those >>> thingies at the start of each line in some email messages? It removes those instantly, too. ... AND it works when copying and pasting stuff from the web into a Word document or a new e-mail message. Gets rid of all that nasty web formatting.

    Good luck!!

    Ruth

    **edited by bam to include URL tags**

  5. #5
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    Re: Reflow text (2000)

    You could also use the Edit, Paste Special option, and paste as unformatted text or RTF.

    I use Find/Replace to get rid of the << symbols, replacing them with a space or nothing.

  6. #6
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    Re: Reflow text (2000)

    Phil

    Crtl+Shift+K makes the text small capitals in my copy of Word 2000 SR-1. Do you know what the new shortcut for autoformatting the text is?

    Thanks

  7. #7
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    Re: Reflow text (2000)

    Hi Melissa:

    Oops! <img src=/S/blush.gif border=0 alt=blush width=15 height=15> It's not Ctrl+Shift+K; it's Ctrl+Alt+K. I'll edit my previous post. It used to be Ctrl+K, but then MS introduced hyperlinks & assigned Ctrl+K to that. Of course, neither shortcut key jumps out at you. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  8. #8
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    Re: Reflow text (2000)

    Hi Peter:
    S.J. is correct. You can see the paragraph marks by pressing Ctrl+Shift+8 on the main keypad. A quick fix is to select the text & press Ctrl+Alt+K. This autoformats the text & will remove the line breaks.

    If you want to be fancier, & adjust spacing, remove the >> at the beginning of emails, etc., you'll need a macro.

    Hope this helps.

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