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  1. #1
    Super Moderator jscher2000's Avatar
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    Lazy way to scrunch graphics (2000/SR1)

    I wanted to circulate a 5 page "how-to" document with numerous screen shots that, in native .doc form, consumed 2.2 megabytes. I knew a mail of this size would be unwelcome, so I exported it to "Compact HTML" using the <A target="_blank" HREF=http://office.microsoft.com/Downloads/2000/Msohtmf2.aspx>Office 2000 HTML Filter</A>, then opened the .htm file in Word, selected the entire document and hit Ctrl+Shift+F9 to unlink the graphics and saved as a Word doc. 234K, and most of the graphics still look pretty good. Had to re-create my margins and footer, but the rest of the formatting was simple enough to make it through the round trip.

    Anyone know of a faster or more convenient way to do this?

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    Re: Lazy way to scrunch graphics (2000/SR1)

    Nope, but that's brilliant, Jefferson!
    Karen

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    Re: Lazy way to scrunch graphics (2000/SR1)

    Jefferson,

    I would question how you brought the graphics into word in the first place. I typically do presentations for our computer club on word where I bring in numerous screen shots to a document that's usually 10-15 pages long. Probably have anywhere from 5-8 screenshots. I've never had a file as big as what you mention (mine are a couple 100K).

    If you just paste your screenshot, you will get a bloated document. I've learned to use Paste Special and select a picture (W2K). There's an explanation below the choices that gives a little detail about the selected choice. Picture (bitmap in w97?) says it will take less space. Note that the "normal" paste choice is the one selected when you open Paste Special and it is NOT the least-space choice.

    fred

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    Super Moderator jscher2000's Avatar
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    Re: Lazy way to scrunch graphics (2000/SR1)

    The ones I pasted from Alt-PrintScrn were "normal" sized, but the ones I edited in PaintBrush and pasted from there turned into fat objects. I learned this later when I inadvertently hit Alt-F9 and found that half my screen shots were blobs. I can't decide which is worse: huge graphics I have to downsize later, or having to save to disk first and import from there, or having to use Paste Special, Picture. I know I'll get a keystroke macro going for this at some point...

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    Re: Lazy way to scrunch graphics (2000/SR1)

    Just an additional thought. I was having trouble with graphic sizes and did a search and found this thread.

    In our organization we set Office to automatically back-save to Office 95 files (yes, we still have people in our organization on Office 95 <img src=/S/headthrob.gif border=0 alt=headthrob width=15 height=15>). I saved the exact same file (with one print screen) as a Word 95 and as a Word 2000 document and it came through with files sizes 2332 K and 59K <img src=/S/yikes.gif border=0 alt=yikes width=15 height=15> respectively.

    Don't know if that helps anyone, but there you have it.

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    Super Moderator jscher2000's Avatar
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    Re: Lazy way to scrunch graphics (2000/SR1)

    This could be a flaw in the Word 6.0/95 SaveAs filter: one version saves as RTF rather than DOC, and RTF is notoriously bad at compressing graphics. If anything, it makes them bigger. This was an issue when Word 97 first came out, but I think it was fixed later, or later you had a choice, or something like that. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Lazy way to scrunch graphics (2000/SR1)

    It is likely that the screen images are comming in as 24 bit bitmap files. That becomes huge.
    Converting them to JPG files allows you to compress them but you get weird artifacts if the screen images are mainly lines, text, and colored areas (instead of continious tone photos).
    GIF is a great way to compress "line art" like most screen shots. It compresses pictures greatly without modifying shapes or leaving artifacts like JPG. I use it a lot for inserting screen shots into word documents.

    My method is to capture the screen shot, either with print screen or SnagIt and paste the image into paint.
    I crop the image as appropriate then use the eyedropper and fill tools to fill a colored area with it's own color (why is explained later).
    I then use Save As to save the file as a GIF. You will get a warning that the image will change (GIF only allows 256 colors) and when you save it, you are likely to find that solid color areas are dithered. Select Edit Undo and it will undo the dithering along with the last command you did (the fill with the same color). You can then save the image again and it will not dither the colors again.

    At that time you can draw circles, lines, or do whatever you want to highlight on the image.

    If you leave the paint window open, it remembers the color palate from the picture and you can do more images without the fill/undo being needed.

    What I would love to find is a way to create a GIF file with a specific color pallate. That way I could load it into paint and have the colors of things that I paste over it be converted to the palate I want.

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: Lazy way to scrunch graphics (2000/SR1)

    If you have Windows 2000 or XP, Paint can save in the newer PNG format. Even conserving all 24 bits, the output is much smaller than BMP and not much different than GIF. My preferred format for subjects with large areas of the same color (such as screen shots). Photos still compress best with JPEG.

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