Results 1 to 13 of 13
  1. #1
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts

    Page numbering in Word 2010

    One of my co-workers is trying to insert page numbers into a document in Word 2010. This is a stand-alone document where the section starts at Section 10.0 and progresses 11.0, 12.0, etc. She has the main section heading defined as Heading 1 style. It works fine in the document, but when she tries to insert the page number as 10-1, 10-2 etc. it comes in as 1-1, 1-2. Looking at the Format Page Numbers box, Include Chapter Number is checked and is defined as starting with style Heading 1. What do we need to do to get the numbering to show automatically as 10-1?

  2. #2
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts
    I'm not very familiar with this feature, but if I choose a pre-defined multi-level list numbering scheme associated with header levels (from the Home tab on the ribbon), it seems to work.
    Attached Files Attached Files

  3. #3
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts
    Thanks. If I choose a multi-level pre-defined list, I can choose which number to start at (changing the start number to 10). However, my co-worker is not getting this option on her computer. Also, when I change the start number to 10 and then add a page number in the footer, the heading style changes. If I add the page number first and then change the start number to 10, the style stays the same. Right now we're trying to figure out why I'm getting options that she isn't.

  4. #4
    WS Lounge VIP
    Join Date
    Mar 2006
    Location
    Maryland, USA
    Posts
    690
    Thanks
    17
    Thanked 66 Times in 56 Posts
    Is it the style's formatting that changes? If so, how?

  5. #5
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts
    The Heading 1 font style changes, not just in that document, but in all documents that use Section 1 style. If I close Word and reopen it, the Style is back to normal.

  6. #6
    WS Lounge VIP
    Join Date
    Mar 2006
    Location
    Maryland, USA
    Posts
    690
    Thanks
    17
    Thanked 66 Times in 56 Posts
    What you describe could be caused by formatting problems. But I don't want to guess. Could you post a sanitized (no sensitive information) version of the document? I'd bet that someone here could help you clear away the problems.

    Pam

  7. #7
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts
    Caniac

    If you close the document and reopen it to see the style's reset then you must have ticked the option to 'Refresh styles on open' in the Tools > Templates and Addins dialog. In Word 2010 you get this dialog via the second last button on the Developer Tab (which must be turned on via the options).
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  8. #8
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts
    Quote Originally Posted by PamCaswell View Post
    What you describe could be caused by formatting problems. But I don't want to guess. Could you post a sanitized (no sensitive information) version of the document? I'd bet that someone here could help you clear away the problems.

    Pam
    Pam, I tried doing that but I couldn't get the heading change to stay stable. If I changed the style back to normally should be, it would change in all documents including the one that originally changed when I applied the page numbering. I guess the workaround is to close Word and reopen it so that the styles go back the way they should be.

  9. #9
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts
    Quote Originally Posted by Andrew Lockton View Post
    Caniac

    If you close the document and reopen it to see the style's reset then you must have ticked the option to 'Refresh styles on open' in the Tools > Templates and Addins dialog. In Word 2010 you get this dialog via the second last button on the Developer Tab (which must be turned on via the options).
    Andrew - I'm not at work today, but I'll check that tomorrow. Is there an advantage or disadvantage to checking that option?

  10. #10
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts
    Well the advantage is the document reverts to the style definitions in the attached template every time you open the document.

    The disadvantages are:
    1. The styles revert to the definitions in the template regardless of whether you wanted them to or not. This can include overriding paragraph numbering that differs from the template.
    2. The document may complain if it can't find the template

    Personally, I always avoid the refresh button making decisions for me and choose to refresh the styles when and if I choose.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  11. #11
    2 Star Lounger
    Join Date
    Nov 2002
    Posts
    134
    Thanks
    1
    Thanked 0 Times in 0 Posts
    I just looked, and that feature is not checked in the developer tab. I also don't have the "Update fields before printing" checked in the Options panel. If I can get an example of what's happening to post, I'll do that later when I get a spare minute to work on it.

  12. #12
    3 Star Lounger
    Join Date
    Jul 2010
    Location
    Raleigh, NC
    Posts
    211
    Thanks
    11
    Thanked 20 Times in 17 Posts

    Question Word 2010 variants?

    Quote Originally Posted by Andrew Lockton View Post
    ...you must have ticked the option to 'Refresh styles on open' in the Tools > Templates and Addins dialog. In Word 2010 you get this dialog via the second last button on the Developer Tab (which must be turned on via the options).
    @Andrew - While attempting to follow this thread to see if I could learn something useful, I accessed the Templates and Addins dialog as you suggested. My dialog doesn't have a "Refresh styles on open" option; it does, however, have an "Automatically update styles" option.

    This difference in the same dialog surprised me, as we're both looking at Word 2010. This leads me to wonder if there are variants of Word 2010 floating about, and whether that also may relate to Caniac's problem with differences between his system and his co-worker's system.

    Just for grins, my specific version number for Word is 14.0.51203.5000. (You can access the version number from the Files tab, Help section--look in the "About..." info in the right side pane.)

    Anyone have any thoughts on this?

  13. #13
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts
    @bethel95

    In Word 2010 the wording for this option is 'Automatically update document styles'. I didn't go and check it before posting and I should have.

    FWIW: I use a macro to do this which saves on mouse clicks and avoids the need to reopen the dialog and turn the setting off again.
    Sub RefreshStylesFromTemplate()
    'Reimports the styles from the template
    ActiveDocument.UpdateStyles
    End Sub
    Andrew Lockton, Chrysalis Design, Melbourne Australia

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •