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  1. #1
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    Macro (Word 2000, SR1)

    I have found that many of my users are using the "new" type of writing which places only one space following a sentence instead of the "old time" use of two spaces (like I'm used to). I'd like to create a macro which would go in and change the one space to two spaces. Problem is, I'm not sure how I can ask it to go to the end of sentences only and then I'm assuming I'd have to go back and take out all the double spaces after Mr., Mrs., etc., etc.

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    Re: Macro (Word 2000, SR1)

    Rather than a macro, what about setting up your users spellchecking to enforce this convention? Tools > Options > Spelling and Grammar > Settings > Spaces Required Between Sentences.

    Chris

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    Re: Macro (Word 2000, SR1)

    Chris's solution is better that a find/replace or a VBA solution, because VBA not only thinks that Mr. is the end of a sentence, but also middle initials, in fact, any period followed by a space. The grammer checker is the only thing that is smart enough to recognize a sentence. I wonder <img src=/S/confused.gif border=0 alt=confused width=15 height=20> if there are an hooks in VBA to the grammer checker. This is the first time I ever thought the grammer checker was useful. <img src=/S/bash.gif border=0 alt=bash width=35 height=39> --Sam
    <font face="Comic Sans MS">Sam Barrett, CACI </font face=comic>
    <small>And the things that you have heard... commit these to faithful men who will be able to teach others also. 2 Timothy 2:2</small>

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    Re: Macro (Word 2000, SR1)

    Thanks Chris - that's a perfect fix - I didn't even know that settings option was there.

  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Macro (Word 2000, SR1)

    Hi Christine,

    Probably not what you want to hear, but I would like to ask you to consider using the "new" style unless you are using a monospaced font. The space you are looking for, which indicates to the reader's ey the break in the sentence, is built into the font. Because I can't say it better, I will quote:

    "The standards and habits of the era of mechanical typing have been very hard to stamp out, even after nearly more than 20 years of word processing. When one had to change tabs settings mechanically, it was possible, but not practical, to change settings for special parts of a document. Typists left their tabs one half inch (or the metric equivalent) apart, and tabbed repeatedly. Many, perhaps most, still do.

    "In the era of non proportional fonts, typists were taught to type two spaces after a period. All word processing programs have been designed to include extra space automatically in proportionally spaced fonts. Type one space. After years of preaching this rule to enormous resistance, I can cite as authority Rule 2.1.4 of Robert Bringhurst
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Macro (Word 2000, SR1)

    > All word processing programs have been designed to include extra space automatically in proportionally spaced fonts.

    I decided to test this out. I copied your post as a test case and pasted it as text into Word. Using either Times-New Roman or Arial, there is exactly the same amount of space between words and sentences (about 3 points for 12 point TNR or 4 points for Arial), and, in my opinion, it is too small, especially with Times New-Roman when the sentence begins with E, R, H, N, or M. So, when I want my document to be easy to read, I will still double space between sentences and be thankful for Chris's great tip for consistency. --Sam
    <font face="Comic Sans MS">Sam Barrett, CACI </font face=comic>
    <small>And the things that you have heard... commit these to faithful men who will be able to teach others also. 2 Timothy 2:2</small>

  7. #7
    Silver Lounger Charles Kenyon's Avatar
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    Re: Macro (Word 2000, SR1)

    Hi Sam,

    Like you, I am grateful for Chris's help. Nevertheless, did you make your evaluation on the screen font or on the printed font? I tried the text in 12 pt Garamond, TNR, Arial, and Courier New, with one and two spaces in each. In the proportionally spaced fonts there is more space between a period and the next letter than there is between two unpunctuated words. It appears that the proportional fonts do add space after the period.

    The attachment is a short document with said text in two styles, the first being a 12-point proportionally spaced font, and the second being 12-point Courier New. On page 2, the same text is repeated in the same styles with two spaces following each period.

    Again, when printed, the one-space after proportionally spaced text provides the hints that my eye is looking for.
    Attached Files Attached Files
    Charles Kyle Kenyon
    Madison, Wisconsin

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