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  1. #1
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    Changing Cross Reference Appearance

    I've got a Word 2007 document that has a large number of Section cross references in it. Currently, they only display the number, and possibly the above/below indicator. The reviewers have decided that they would like to see either the section title or the number and title in the cross references instead of the number only. Is it possible to edit the fields to accomplish this without reinserting the cross references from scratch? How would I go about doing that?

    Thanks.
    Bill Lugg

  2. #2
    Super Moderator RetiredGeek's Avatar
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    Bill,

    You can edit the Xref by right-clicking it and selecting Edit but I can't say if you'll get the options you need. You may need to add an additional Xref such as "See Title on page 1" which contains 2 Xrefs one for Title and one for the page no or you may need to delete and recreate the Xref. It's hard to say w/o a sample document to work with.
    May the Forces of good computing be with you!

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  3. #3
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    Well, you may be on to something. I have been doing a little research and found that I do have to insert a second cross reference to get the section title added in the form "Section 5.2, Title of the Section". If you look at the field codes, the numeric cross reference has a \r switch and if I remove it, the number becomes the title. So, it looks like I need to duplicate the existing cross references, separating them from the exising ones by a comma and a space. Then I need to get into the second one of each set and remove the \r switch and I should have what I need.

    I wish I could find something that describes all the switches that work with the cross reference field so I could be a little more intelegent about it. It also seems like I could conceive some VBA code to do this.

    Thanks for the help.
    Bill Lugg

  4. #4
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    Here is a list of field codes for 2010: http://office.microsoft.com/en-us/wo...aspx?CTT=1#BM2

    Here is the Field Code reference for 2003: http://office.microsoft.com/en-us/wo...006104723.aspx

    Not much changes between versions for fields, so these will probably be helpful to you.

    Finding stuff in Word's help is an art rather than a science it seems.

    - Jessica

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