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  1. #1
    Platinum Lounger CWBillow's Avatar
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    Outlining in Word 2010

    I'm trying to [learn how to] outline in Word [2010].
    Edit - 7.57pm Pacific

    Unless I'm totally missing something, I don't understand what the point of the Outline View/Format is. It seems that the numbering is automatic once the outline is started -- even in Print view-- and the Cut / Paste will automatically adjust the numbering as you go. So I'm not sure what the point is of the Outline -- unless there is some type of collapsing that the Outline View can do.., Dunno...


    ----
    I got how I switch to Outline mode; I got how I can set up lists to be numbered in various formats. What I seemingly cannot find how to do is work in Outline mode AND have the numbering at the same time. It seems like I have to switch back / forth between the two to accomplish this -- but that makes NO sense.

    Outlines are more often than not numbered, so Word has to be able to do it together -- but I cannot seem to set it up properly.

    I found a site on the net that talked about setting up style sheets with heading levels etc. -- but isn't there a more direct and easy way to get what I want and need?

    Regards,
    Chuck Billow

    Last edited by CWBillow; 2011-11-12 at 22:03. Reason: Addition
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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  3. #2
    Super Moderator jscher2000's Avatar
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    Chuck, it's a little confusing when you add the edit in the same font as the original post...

    Outline view uses the Heading styles in your current document. You can modify the heading styles to get the final display you want, but you should check that in Print Layout/Page Layout view, since Outline view may not show the actual styling.

    As for when it's useful, it eases data entry for quick drafting of a multi-level outline, and it aids in converting a document to heading styles. However, it's not so useful for writing the body-level text below the headings.

    If you want to use numbering without being tied to Word's heading levels, then Outline view is not useful for your needs.

  4. #3
    Platinum Lounger CWBillow's Avatar
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    Ah...thanks Jefferson [and I'll try to separate my edits better next time around].

    Thanks,
    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  5. #4
    Silver Lounger Charles Kenyon's Avatar
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    Look also at navigation view which becomes especially useful when you use the built-in heading styles.
    Charles Kyle Kenyon
    Madison, Wisconsin

  6. #5
    Platinum Lounger CWBillow's Avatar
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    Ah...thanks.

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  7. #6
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    If you want to use numbering without being tied to Word's heading levels, then Outline view is not useful for your needs.
    Numbering is not necessary to be able to make use of outlining. In fact, you are not even limited to using the built-in heading styles: any style can have its outline level set to a value of 1-10 within the Format Paragraph setting of the Modify Style dialog. This lets you include elements for structures like a section or part title for a book that might otherwise not be included in an outline view (i.e. just set the outline level in the style used for the elements).

    I use outline view quite regularly at various stages of preparing a Word document. Here are a few benefits off the top of my head:

    Rearrange the content of a book. If you collapse the view to a chapter level, you can then grab the "+" symbol preceeding a chapter heading and drag & drop it to bring it and all levels below it to reorder the content.

    Rationalize subheading levels. Use the promote and demote buttons to change the level of a given structure: for example, having a level 3 after a level 1 may not be logical, so you can just promote it up to a level 2. All lower levels within the structure are promoted at the same time.

    Ensure consistency during editing. The outline view makes this simpler because you can see all like levels in context. For example, if the view showed a use of title case instead of intial cap only in a subheading, it would stand out more clearly -- and you could use Shift-F3 to correct it in context without having to scroll down through a huge document to find it.

    Preview a table of contents. The outline view often echoes the default ToC (and particularly so if you use the Heading styles). If you use outline, you will see if you need to isolate parts of the document with a bookmark to exclude them from the ToC (i.e. you may not want to include front-end or appendix content styled with the same outline styles used elsewhere in the book).

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