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  1. #1
    New Lounger
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    Creating backup copies (Word 2000, SR1)

    I have a user who was hit by a virus and is now (after the fact) wanting to create backup copies of his documents. He would like to have Word automatically save copies in a file other than the autosave. He plans to go in once a week and clean it out.

    Because I work with an integrated document management system, I'm not sure if there is a way to force Word to create backups in a specified folder.

    Thanks

  2. #2
    Uranium Lounger
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    Re: Creating backup copies (Word 2000, SR1)

    Hi Christine:

    Tools/Options/Save/ & tick Always make backup copy. While this saves the document in the original folder, the user can:
    1. Click the taskbar & press F3. This brings up the Find all files dialog box.
    2. Find: *.wbk
    3. Then he can delete all or some of them right from that dialog box.

    In general, it would be a better solution to use a backup program to back up all the data files daily...&, of course, run an up to date virus checker. If a virus hits, it can infect the .wbk documents also. I have heard of a utility that does back up Word files to a specified folder, but I don't have access to that information now.

    Hope this helps.

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Creating backup copies (Word 2000, SR1)

    Which DMS? We installed WORLDOX earlier this month, and to satisfy people used to carting around enormous libraries of documents, I am going to be building a "personal stash manager" that allows users to build a local library of files for reference. If I get fancy, it will be able to synchronize and update itself. In any event, the idea is to allow users to click a button while working on a file to queue it for download, then, when Word is closed, run through the queue and copy the files from the network to the PC without invoking the DMS. The major advantage of this approach is that I don't need to change any existing integration, just add a couple of new macros and one event handler. (I lose the auditable event, but since they had to be in the document to queue it, their fingerprints are in there anyway.) But I haven't written it yet, so I don't know whether users will like it or not.

    Another alternative for your user, if macros are not an option, and the automatic mirror/shadow function is not sufficient, is to manually pop up the DMS' recently used files list at the end of the day and copy them all out to a folder. It's not automatic at all, but automation is overrated. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Last but not least, of course, providing antivirus software that everyone has confidence in is a must. I can recommend Trend Micro's OfficeScan.

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