My company is looking at better ways to store files relating to contracts it undertakes.
To that end, we are going to introduce a new, standard template of folders which we will use for each new contract, to store all the files (be they documents, spreadsheets, CAD drawings, photos, programmes etc) in appropriate standard folders, relating to that contract.
So far, so good!
We then realised that whilst this approach works fine for standard files, more and more information relating to contracts actually takes the form of emails, as opposed to files, and on big jobs we can end up with a list of sometimes hundreds of emails. Currently we move (not copy) such emails into an Outlook folder specific to that contract, but the real holy grail would be to have some digital storage system for all contract related files (be they documents, spreadsheets, emails, or whatever) all stored in the same folder template.
We could, I imagine, just replicate the normal 'files' template in Outlook, but I was wondering if there is a system at all which effectively combines the two?
I'm sure what I am looking for must exist, as the issue will be relevant to most companies - not just mine!!
Thanks in anticipation.