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  1. #1
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    Templates: What a concept! (Word 2000)

    After reading post after post about number formatting, I think I've finally awakened to the value of setting up a template BEFORE I start entering text into a document. I don't know why it took me so long to understand what you guys have been saying! I'm stumbling over something, however. Say I set up a template with three levels of numbering (first level: 1, 2,3; second level: a, b,c; third level: (1), (2), (3) and so on). Now let's say I'm creating a new document based on my new template, and I've written sub-paragraphs a, b and c. I need to write another paragraph (subparagraph d). When I finish subparagraph c, I press <Enter> expecting Word's automatic numbering to produce "d"...but it doesn't. When I press <Enter>, the new line carries the "Normal" format instead of the format of the preceding paragraph. How do I get automatic numbering to work?

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    Re: Templates: What a concept! (Word 2000)

    Lucas:

    I'm assuming all your different levels are set up using styles. If you are on 2nd level, item c, go to "Format, Style, Modify, and select "Style for Following Paragraph" to be a,b,c (or whatever you called the style). To move forward a level, use "Tab" key at beginning of line. To move backward one level, use "Shift+Tab" key.

    Hope this helps.

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    Re: Templates: What a concept! (Word 2000)

    Hi Leanne & Lucas:

    The tab & shift+tab only promote & demote in Outline view. However, Alt+Shift+ either left or right arrrow work in all views (except draft).

    Lucas, see this post for information on setting numbering levels.

    Hope this helps.

  4. #4
    Silver Lounger Charles Kenyon's Avatar
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    Re: Templates: What a concept! (Word 2000)

    First, I strongly recommend that you download the Word version of <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm> How to Create a Template (Part 2)</A>. It contains a template already set up with a robust numbering scheme. It may be easier for you to modify that than to try to create your own.

    Take a look at the style property of "style for following paragraph." In my templates this is set as Body Text for all heading levels other than level 1 (which is followed by level 2).

    Take a look at Outline view, but if you use Outline view to edit a document with a hodge-podge numbering scheme, you'll end up with spaghetti numbering! (That's a technical term, I think.) When in Outline view, paragraphs act the way you are expecting and there is a handy toolbar for promoting / demoting paragraphs.

    Set your template up so that the numbering and bullet buttons are either missing from the standard toolbar or replaced with your own styles.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Templates: What a concept! (Word 2000)

    To Charles, Phil, and Leanne: Thanks a bunch! I'm happy to report that, yes, I did use Styles to set up my numbering scheme. I've tried the numbering game the "conventional" way, and I've had my share of agony trying to make my paragraphs behave! It's taken me years to discover that Word is not just a fancy typewriter. Now I can look at documents others have created and wonder why on earth they used tabs or--god forbid--the space bar to create columns! Charles, I'm intrigued by your last comment: "Set your template up so that the numbering and bullet buttons are either missing from the standard toolbar or replaced with your own styles." Huh? (That's another one of those technical terms...meaning, could you please elaborate. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> BTW: I've read How to Create a Template, and it's very helpful. In fact, had I consulted that document, I might have found the answer to my question! Thanks again, everybody!

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