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  1. #1
    New Lounger
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    Online calendar: How to sync with iPads?

    I work in a school and have been asked to develop an online school calendar. The calendar needs to be accessible by multiple users, so they are able to add events to the calendar. It needs to be accessed at homes as well as in school so web based is needed.
    It has been requested by several staff members that the calendar will automatically sync with their iphones/ipads.

    I have been researching different ways of doing this from creating a calendar in excel and publishing it via a web page to simply using google calendar.

    Does anybody have any ideas or suggestions? or has anybody had experience of using google calendar for similar reasons?

    thanks

  2. #2
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    Hello and welcome!

    If this is for staff only, I would use the solution you have already mentioned: Google Calendar. I've implemented this a few times here and there and it works very well. Setup up a unique Google account and distribute this to users who require it. On their iPhones or iPads they can setup a new mail account, use gmail as the provider and then select just to use the Calendar rather than mail or contacts. On Android, you can add it as a calendar.

    There are some security concerns, especially regarding spam and unauthorised access etc., but these will always be present with shared calendars and read/write access.

    Even for Staff-Only use: For a more integrated, secure, managed (and costly!) solution consider Exchange running on a Server OS - but from your description, I suspect this solution is not applicable in this case.

    However, if this is for students too, then unfortunately, unless you restrict it to read-only, you will have some very real security issues. Sooner or later some significant vandalism will impact the calendar. You could potentially still use Google and publish a read-only version, perhaps by making a link on the school website to a the read-only web version.
    In God we trust; all others must bring data.

    - William Edwards Deming. 1900 - 1993

  3. #3
    New Lounger
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    Thanks for that.
    It is just for staff.
    So would you suggest setting up one account and giving the password out to staff or creating individual accounts and sharing the calendars, or does this just become too complicated?

    Thanks

  4. #4
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    Sharing separate accounts is safer and allows you to track who has access. You can audit access and revoke if necessary. However, separate shared accounts will lead to a potentially large number of accounts being setup and managed and depending on how you share them, each recipient may need to add each others account to their devices. This will rapidly become unmanageable as your user base increases.

    A single shared account with a single password and multiple access allows for more flexibility, but requires a lot more policing. Even though in a school you are working with professional staff, you are taking more risk.

    If this is for a small user base, in an environment where there is mutual trust, it could work. Even then it would need monitoring and reactive changes when a team member moved on to pastures new.

    If neither of those options are appealing or suitable, you could look at implementing a Google Group, which with care could could work effectively for online collaboration, discussions, etc. Within that Group, you could then share a single calendar using this method.
    In God we trust; all others must bring data.

    - William Edwards Deming. 1900 - 1993

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