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  1. #1
    satlow
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    Location of Word Backup Files (2000 / SR-1)

    Where do I configure the location of Automatic Word Backups?
    Tools | Options | File Locations
    and
    Tools | Options | Save
    Don't seem to have that option.

    And yet, it seems ludicrous to me to save my backups in the same directory as the files themselves. Which is how Word decided that i should do it.

    Shabtai

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    Re: Location of Word Backup Files (2000 / SR-1)

    Tools-->Options-->File locations
    Autorecover Files

    Are you saying this is not an option on your PC?

  3. #3
    satlow
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    Re: Location of Word Backup Files (2000 / SR-1)

    My autorecover is set to save in Cocuments and SettingssatlowApplication DataMicrosoftWord
    My document setting is Cocuments and SettingssatlowMy Documents

    And yet, the wbk (word backup files) save in the same directory as the document itself. So, if that directory / hard drive goes the way of all silicon, so goes the file, so goes the backup.

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    Re: Location of Word Backup Files (2000 / SR-1)

    Sorry. It's my belief that the intention of the backup feature is not to back up your files for safekeeping but, rather, to keep you from overwriting a file you didn't intend to overwrite.

    Perhaps you need some code in your normal.dot that will automatically save your files not in just one place, but in two. (For instance, an on-save that will save it to the current location and also to another location.)

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    Re: Location of Word Backup Files (2000 / SR-1)

    I think there are 3rd party utilities, although I haven't used any so I'm not sure. For a manual workaround, you can do the following:
    1. Choose Find/Files & Folders...
    2. Search for *.wbk
    3. Right drag all the found files to 1 folder (desktop is fine).
    4. Then you can use SendTo to send all those files to another folder on another drive & delete the files off your desktop.

    It's a shame that you can't send multiple files from the Find dialog box using SendTo, but you can't.

    Hope this helps.

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    Re: Location of Word Backup Files (2000 / SR-1)

    AutoRecover Files and Backup Files are two different things. Here's what Word Help states about the "Always Create Backup Copy" option found in Tools | Options | Save

    "Copies the previous version of a document as a backup copy every time you save a document. Each new backup copy replaces the previous backup copy. Word saves the backup copy (with a file name extension .WBK) in the same folder as the original. When you select Always create backup copy, Word clears the Allow fast saves check box because Word can create backup copies only when it performs a full save.

    This is by design, and there isn't a setting for this in File Locations, that's the setting for AutoRecover Files, again, a different feature than the backup files.

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    Re: Location of Word Backup Files (2000 / SR-1)

    I found this really frustrating too (especially when our server took to deciding I didn't have rights to save documents every so often and threw the entire document away, original and all ...).

    My solution was to write a macro that automatically saves a copy of the document in a backup drive (on my c drive, in my case) before saving it where it's supposed to be - I can post this if you would like me to.

    HTH
    Beryl M


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    Re: Location of Word Backup Files (2000 / SR-1)

    satlow

    As per your (private message) request, here is the macro I use to save a copy elsewhere *before* saving where it's supposed to be, in case of network failure. I use the c drive because the PC cannot lose the connection to it, but you can change this to whatever you want!

    The only thing I haven't worked out how to do is create a directory structure in the backup area the same as the original - at the moment all the backups save in the same directory. Anyone out there tell me how to do this?

    <pre>Sub filesave()
    Dim docName As Boolean, templateFullname As String

    docName = ActiveDocument.name Like "Document#*"
    templateFullname = ActiveDocument.FullName

    If docName = True Then
    Dialogs(wdDialogFileSaveAs).Show
    Else
    ActiveDocument.SaveAs FileName:="c:winntprofilesitbmpersonal" _
    + ActiveDocument.name, AddToRecentFiles:=False
    ActiveDocument.SaveAs FileName:=templateFullname
    End If

    End Sub</pre>


    By the way, it is important that the sub name 'filesave' is kept the same, otherwise it won't run when you click Save.
    Beryl M


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    Super Moderator jscher2000's Avatar
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    Re: Location of Word Backup Files (2000 / SR-1)

    You could look at ActiveDocument.Path, but you'll need to differentiate the case of the mapped drive from the UNC notation. Probably something like:

    <pre>Dim strArray() As String, strNewPath As String, intCounter As Integer
    strArray() = Split(ActiveDocument.Path, "")
    strNewPath = "c:winntprofilesitbmpersonal"
    If InStr(1, strArray(0), ":") Then
    'mapped drive; start after first
    For intCounter = 1 To UBound(strArray)
    strNewPath = strNewPath & strArray(intCounter) & ""
    Next
    Else
    'UNC notation; start after fourth , third if you want the share
    For intCounter = 4 To UBound(strArray)
    strNewPath = strNewPath & strArray(intCounter) & ""
    Next
    End If</pre>

    (Confession: I didn't test this.)

  10. #10
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    Re: Location of Word Backup Files (2000 / SR-1)

    Hmmm ... you might well be right. I've taken a copy of the code to try out but I'm not going to have a chance for a while - many thanks for the input!

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>
    Beryl M


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    Re: Location of Word Backup Files (2000 / SR-1)

    OK, I have the macro code -- for which many thanks to Beryl M. Now, what do I do with it? Where do I put it so that it will run automatically? Many thanks to any who can help.

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    Re: Location of Word Backup Files (2000 / SR-1)

    This macro intercepts the buiilt-in Word command.
    So it needs to be in a currently-active template in order to work.
    That could be:

    - A global template in Startup directory
    - In your Normal template
    - In a custom template that you base documents on.

    Gary

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