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  1. #1
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    Help with upgrading from Office 2000 to Office 2013

    Hello everybody. I'm a retired engineer. I volunteer to write database programs for various public charities and I've gotten into a complicated mess with office.

    Last week the system disk on a 10-year-old XP box refused to boot. I have been running Outlook 2000 on that machine and I have PST files dating back to about 1990. Fortunately, being an old conservative mainframer, my data files were all on drives D: and E: and I have read them using my new Windows 7 box.

    I then tried to install my old Outlook 2000 on the new Windows 7 box, but it would not run reliably.

    I tried installing Thunderbird and importing my old PST files, but Thunderbird requires Outlook to be available to extract the data from the PST files and Outlook won't run.

    Since I'm doing this for public charities I was able to get a donation of office 2013 (at a cost of only $32). I installed it on the new Windows 7 box.

    Now I can't figure out how to point Outlook to my old PST files. Heck, I can't figure out how to make Outlook do anything, the menus are gone!

    If I manage to get Outlook to open my old PST files, will it convert them from ANSI to Unicode? The old files had a maximum size of 2 GB so I had many archived files. Can I now import the archives into one main PST file? Is there a size limit on the new main PST file? How do I get Outlook 2013 to point to a PST file on drive D:?

    Word 2000 was never reliable when formatting newsletters containing photos. I used WordPerfect instead. Will Word 2013 maintain formats in columnar newsletters, or should I plan on continuing with WordPerfect?

    And, finally, is it worth my time and effort to try to learn how the ribbon works, or should I switch to using Thunderbird and OpenOffice? Will I be able to get Outlook 2013 to export all the PST files to a format Thunderbird can use?

    Paul L
    Wappingers Falls, NY

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    Wow!! Big leap forward. IMO, you'll get used to the Ribbon quickly. I'd not change. FWIW, Mozilla is going to quit development of Thunderbird soon (if they haven't already) and have it become community supported.

    Outlook will not convert a file from ASNI to Unicode. New Outlook data files you create will be Unicode. There is no theorectical size limit to PST files in Outlook 2013. A practical size limit is probably in the 20GB or so range. See Changing the default *.pst and *.ost sizes for more information. Note: the internal version number for Office 2013 is 15.

    You may leave the old files alone or combine then into as many as you see fit. To open another PST file in Outlook go to File | Open and Export | Open an Outlook data file. Once open, you should be able to drag and drop files and folders from that file to where you want.

    See How to move the IMAP personal folder (*.pst) for information on moving the default Outlook data file.

    Joe

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    Silver Lounger mrjimphelps's Avatar
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    Paul: I would add just one thing to the above: Unlike the current PST format, PST files from the Outlook 2000 era would max out at around 2GB. Not that that will affect anything you are doing, I just thought you'd like to know.

    Also, you may indeed be able to install and run Outlook 2000 in Windows 7 if you install and run it in XP Mode (a virtual XP machine) inside your Windows 7 session.
    Last edited by mrjimphelps; 2012-12-07 at 17:59.

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    5 Star Lounger RussB's Avatar
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    Quote Originally Posted by mrjimphelps View Post
    Paul: I would add just one thing to the above: Unlike the current PST format, PST files from the Outlook 2000 era would max out at around 2GB. Not that that will affect anything you are doing, I just thought you'd like to know.

    Also, you may indeed be able to install and run Outlook 2000 in Windows 7 if you install and run it in XP Mode (a virtual XP machine) inside your Windows 7 session.
    To add to this:
    XP mode works well but is a bit slower and only available if you have Windows 7 Professional or above, it is not available for the "Home" editions. For the Home Editions you would need to use a third party virtual machine plus have an XP license for it, the license is included in MS XP Mode.
    Last edited by RussB; 2012-12-08 at 11:37.
    Do you "Believe"? Do you vote? Please Read:
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    DETAIL in your question promotes DETAIL in my answer.
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    To use Outlook 2000 on Windows 7, see: http://www.outlook-tips.net/how-to/u...000-windows-7/

    That said, Office can only support one version of Outlook at a time so, even if you install both Office 2000 and Office 2013 on the PC, only Outlook 2013 will be available (which is not a bad thing, given the limtations on using Outlook 2000 on Windows 7).
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Joe Jim Ross and Paul, thank you very much for your quick replies.

    Something is very fishy with this installation of Office 2013. It added no new icons to my desktop, nor anything to my start menu or two all programs. I downloaded a 16 bit version of Windows 2013 but I don't see the expected executables in the program directories.

    Directory of c:\Program Files (x86)\Microsoft Office\Office
    03/05/2009 08:57 PM 7,237,677 EXCEL.EXE
    12/17/1998 02:09 AM 32,816 FINDER.EXE
    09/11/2001 05:57 PM 1,843,246 GRAPH9.EXE
    06/23/2002 08:06 PM 4,681,782 MSACCESS.EXE
    12/04/1996 02:49 AM 102,400 MSACNV30.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTP.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTPA.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTPS.EXE
    11/11/1999 10:39 PM 41,011 MSOHTMED.EXE
    01/21/2000 06:15 AM 65,588 OSA9.EXE
    06/07/2002 07:30 PM 61,490 OUTLOOK.EXE
    03/30/2009 12:55 AM 4,259,892 POWERPNT.EXE
    09/17/1999 09:28 PM 104,848 WAVTOASF.EXE
    10/24/2008 04:37 PM 8,835,124 WINWORD.EXE

    Directory of c:\Program Files\Microsoft Office\Office15
    10/01/2012 08:47 PM 39,032 AppSharingHookController64.exe
    10/01/2012 08:47 PM 90,248 MSOHTMED.EXE
    10/01/2012 08:47 PM 375,416 msoia.exe

    When I click on a DOC file it starts Word 2000. When I click on an XLS file it starts Excel 2000.

    I downloaded an ISO file from the Microsoft website,
    SW_DVD5_Office_Professional_Plus_2013_W32_English_ MLF_X18-55138.ISO
    and burned it to a DVD, then ran that DVD to do the installation. The installer did not make any complaints.

    Did something get fouled up?

    I read all the links you guys suggested. They seem to contradict each other.

    One said that Outlook 2013 would read any old PST file, another said it would not read files earlier than Outlook 2003.

    One of them said that I should not start Outlook 2013 until I used the Windows control panel to point Outlook to its data directory. I don't want to put the data where Bill Gates wants it. I want it in D:\Outlook\ and I want to back that up to E:\Outlook\.

    Do I have to use something in the control panel to tell Windows where I want the Outlook data before starting Outlook 2013 for the first time?

    Will Outlook 2013 read the old PST files?

    I have five of them, Outlook.PST, archive2000.PST, archive2003.PST, archive2007.PST and archive2010.PST. I have been opening the archives on an as needed basis.

    Should I instead let Outlook establish a new data file, probably not a PST, then import the data from each of my PST files in turn?

    Thanks again, Paul Lepkowski for Pups Without Partners Inc.

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    By the name of the ISO you downloaded the 32-bit version of Office 2013. Right now, that is the best version for most people because many Office add-ons still only have a 32-bit version.

    The correct program file for Office 2013 is "c:\Program Files (x86)\Microsoft Office\Office 15". It appears from your list that Office 2013 was not installed.

    Did you run a custom install?

    Did you have the installer remove the prior version of Office?

    Joe

  9. #8
    Silver Lounger mrjimphelps's Avatar
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    Quote Originally Posted by Paul L View Post
    I downloaded a 16 bit version of Windows 2013.
    I think you meant that you downloaded a 32-bit version of Office 2013.

    Quote Originally Posted by Paul L View Post
    Directory of c:\Program Files (x86)\Microsoft Office\Office
    03/05/2009 08:57 PM 7,237,677 EXCEL.EXE
    12/17/1998 02:09 AM 32,816 FINDER.EXE
    09/11/2001 05:57 PM 1,843,246 GRAPH9.EXE
    06/23/2002 08:06 PM 4,681,782 MSACCESS.EXE
    12/04/1996 02:49 AM 102,400 MSACNV30.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTP.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTPA.EXE
    07/11/1997 01:37 PM 3,072 MSO7FTPS.EXE
    11/11/1999 10:39 PM 41,011 MSOHTMED.EXE
    01/21/2000 06:15 AM 65,588 OSA9.EXE
    06/07/2002 07:30 PM 61,490 OUTLOOK.EXE
    03/30/2009 12:55 AM 4,259,892 POWERPNT.EXE
    09/17/1999 09:28 PM 104,848 WAVTOASF.EXE
    10/24/2008 04:37 PM 8,835,124 WINWORD.EXE
    The dates indicate that only Excel, Powerpoint, and Word are anywhere near up to date.

    I think you should do another install, and this time do a Custom Install. Make sure that you have selected everything (on each item, right click, and tell it to install everything), and make sure you have told it to run the programs from your hard drive, not from the CD.

    I believe that once you have fully installed Office 2013 and activated the software, you can very likely open your existing PST files in Outlook ("Open Outlook Data Files"). Make sure you make backup copies of them before trying to open them in the new Outlook.

  10. #9
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    Jim, you're right, it was a 32 bit version. I'm so old that I think everything is still 8 bit!

    Joe, I don't remember if I ran a custom install or not, and I did not ask the installer to remove the older Office2000.

    I posted a second directory listing for c:\Program Files\Microsoft Office\Office15\*.exe so the installer did something in the 64 bit program directory. The total files in that directory number 47 with subdirectories for onenote and 1033, but that doesn't seem to be enough files for office.

    I'll try a second install later. I have the legal activation keys so I shouldn't have trouble activating it. Don't worry about my making backups. I make backups of my backups! People used to get pissed at me because I used so many Hollerith cards with my backups!

    What about the data file location for Outlook??? Do I have to use the Control Panel to tell Windows where the data files are BEFORE starting outlook??? How do I do that???

    Paul Lepkowski

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    I've gotten burned before by trying to do too much at once. I'd get the software installed and running correctly first. Then you can move the data files.

    Joe

  12. #11
    Silver Lounger mrjimphelps's Avatar
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    Quote Originally Posted by Paul L View Post
    What about the data file location for Outlook??? Do I have to use the Control Panel to tell Windows where the data files are BEFORE starting outlook??? How do I do that???
    Let's say your PST files are in C:\email. After you open Outlook, you click File / Open / Outlook Data File. Browse to C:\email, select the file you want to open, and then click OK. It will then be listed in your Mail Folders listing on the left of the screen. You can remove it from the Mail Folders listing by "closing" it.

    That's how you do it in Outlook 2007. I'm not sure if it's the same or different in Outlook 2013.
    Last edited by mrjimphelps; 2012-12-11 at 11:26.

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    OK, It's installed and running. But it won't export.

    Hi everybody,

    I got 2013 installed and it runs. I had to completely remove 2000 before it would install. I got it to import my current Outlook 2000 PST file. I don't know if it converted itbut it increased its size from 600 MB to 680 MB, and it took 45 min.. I still have the other five archived PST files to import.

    I absolutely hate the interface. I'm using a 27 inch monitor, the text is gigantic, I can't find a way to make it small, it only displays a few lines of the message in what used to be the preview pane, and uses a fully an inch of space vertically to display the heading of the message in what used to be the message pane, and I can't make the folder pane less than about 4 inches wide.

    I'm an old retired engineer trying to support a few charitable organizations. I don't feel like spending a lot of time trying to learn this new interface and I would like to switch to something other than Outlook, but I can't decide what to use. Mozilla has apparently abandoned Thunderbird. Novell seems to be trying to convert Eudora into Thunderbird but they'll probably do that about as well as they preserved NetWare.IBM notes is overkill and uses a proprietary data format. What client can I switch to?

    Last March Microsoft released the structure standard the PST file. I read it! It's impossibly contorted. In June they released an SDK for the PST file. I have a C in the C++ compiler, but I don't really feel like right trying to write my own client. That would probably be almost as much work as learning to use the new interface.

    By the Way, Outlook 2013 doesn't want to export the PST data to a CSV file. I selected file, open and export, import/export, export to a file,, separated values. It then asked you to select the folder to export from, but it won't let me select a folder! So my data is still trapped in the PST file. Help!

    I also tried starting up Word and Excel and found an even bigger change in the interface. I guess I'll wind up using WordPerfect, which I prefer for stable formatting anyway, and maybe open office chart and abandoned office entirely. Or I could trash office 2013 installation and reinstall my old reliable office 2000 Word and Excel. What do you guys think.

    Thanks again,
    Paul Lepkowski

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    I have used Office 2000, 2003, 2007, 2010 and now 2013. The interface took a bit of a radical change with Office 2007, although Outlook only got it in 2010. It's not hard to get used to it, even if it may take just a bit of time. I'd say the interface makes it easy to perform the tasks you need to do, allowing quick access to the most common functionality.

    That said, there are a few things that can be irritating, with Outlook 2013. The folder pane can easily be reduced to a very small width by clicking the left pointing arrow at the top right of said pane, effectively removing the folders from view. Both the folder pane and the reading pane can be resized, by hovering the mouse over the line that separates them from adjoining areas. Just over it, watch the mouse change shape and then drag to the direction you want, to decrease or increase the size.
    That message header thing, I have to agree. It's just dumb design, to increase size like that, for a non relevant area and not allow you to eliminate that if you wanted to.

    In spite of the quirks, I do enjoy Office's 2013 interface. I don't think I would go back, even more so because of the integration with the cloud features in this new version.

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    Hi Rui, thanks for your reply. The cloud is useless to me. I'm trying to solicit charitable donations for a greyhound adoption group, a church, a Knights of Columbus chapter, and an Elk's club. If I put these donor lists in the cloud somebody would crack them and bother the donors, or the hosting company would have a crash or go bankrupt and I'd lose the data. Not for me! I had two hosting companies go bankrupt and destroy my data back in the 1980s when I was using a 300 baud modem and dialup.

    It's a moot point. I may have to stick with Outlook. This thing won't export my PST data, and I found out today that Thunderbird won't import it, so I'm stuck.

    I still like the Displaywrite version and the mail system within the IBM 3090 MVS VM 3.0 OS more than any of these PC based things. Those programs WORKED, even on an 80 x 25 character screen.
    Last edited by Paul L; 2012-12-16 at 02:56.

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    Hi Paul,

    Do you get any errors when trying to export the data? I seem to have no issues when playing around exporting stuff...

    I suppose one's experience may vary, but I have been using Outlook for many years and it works satisfactorily. For a brief period, a few years ago, I had to use Thunderbird at work and really didn't like it. It's not like Outlook doesn't have issues, it does, but I suppose you get used to it.

    My statement about the cloud was really about my own assessment of what Office 2013 brings that's more advantageous. By cloud here, I mean Microsoft's cloud, SkyDrive. I suppose if Microsoft goes bust, pretty much anyone else would be gone, by then, too (well, not if you believe some tech writers ). I use SkyDrive and I have other stuff online (I run my own hosting), but I keep copies of all relevant documents or databases that I have online. It's just safer.

    Anyway, if you don't need to share stuff with co-workers or between more than one of your own computers, the office cloud features are less relevant.

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