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  1. #1
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    Margins and printable area problem

    I've created a merge document based on an Avery 5163 label. Word set the margins when I created the label (New Document) as T: 0.5", B: 0", L: 0.16", R: 0.16.

    I can print the label table, with "This is a test" in the first cell, without problem.

    After I add merge codes, and logo to each label, when I print I get the message "The margins of Section 1 are outside the printable area....". I follow the MSKB advice and go into Page Setup and click OK. Same message, but Word offers to "Fix". I accept. The bottom margin is changed to 0.16". (The table doesn't come that close to the bottom of the page anyway.) I try to print again... same message, even after fixing.

    Is it possible to avoid this message? When I proceed with printing, the printed document looks fine.

  2. #2
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    Though it may seem odd, try this: Go to Page Layout tab > Columns. Even if it is already selected, click One.
    Pam Caswell

  3. #3
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    Thank you, but this didn't help. Oddly, I have another document that I created in Word 2003 (I'm using 2010 now) with the same label sheet, same margins and other page settings: it prints as expected.

  4. #4
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    Check the font size & line spacing in each Word 2003 & Word 2010
    --- I believe the default fonts in each Word program is different. Maybe you have this part covered already but I thought I would mention it just in case

    I would also check out the line spacing
    --- At the office I volunteer at, they have Office 2010 and I believe Word 2010 default line spacing is greater than Word 2003
    --- I'm not at the office right now so I can't verify any specifics but I hope the idea will be helpful

  5. #5
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    I get this all the time with my HP Laserjet. Just choose "Ignore" in the dialog offereing to fix the apparent margin problems.

  6. #6
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    Is the Logo within the borders of the label, including "invisible" areas?

  7. #7
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    Yes, the logo is within the borders of the label, with a .1" inside margin in fact. The label prints perfectly when I choose Ignore. This is being distributed to about 500 users, and we don't want to explain "Ignore".

    I've changed the margins, and I don't get the message since doing so. But it's odd that the default margins from the Label feature would be problematic.

  8. #8
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    I believe the minimum outside margins acceptable for most printers is about a quarter inch, I often leave .3" around the outside to avoid problems. I don't often stop to investigate when I do get margin errors and click ignore too.

  9. #9
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    It's a Word anomaly and as suggested, you just have to press IGNORE.

    I found that if you use a Word label from its Envelopes and Label wizard, it will print fine. But save the same sheet of labels as a template to reuse later, the next time you go to print it you get the interrupt. It's been like it for several generations of Word.

  10. #10
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    I agree with your observation: the labels print correctly when freshly produced by the Labels feature. If the output document is saved as a template for re-use. the margins require a Fix.

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