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  1. #1
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    Importing Letterhead (Word 2000 (9.0 SR1))

    I have a letterhead template. Is there an easy way of importing this into existing word documents (I have many without headers/footers) so the first page of those docs have the header & footer as I have setup in the letterhead template?

    Leon <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18>

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    Re: Importing Letterhead (Word 2000 (9.0 SR1))

    You may want to post this on the VB/VBA/.NET board...I'm sure there are plenty of folks over there that can whip up a super fancy macro that can do what you need.

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: Importing Letterhead (Word 2000 (9.0 SR1))

    Hi Leon,

    Nope, there is not a simple way to do this. However, you could try putting together a batch file that includes the text from each document in a folder into a new document based on your template. The header / footer information in the source documents is disregarded when you have existing text in the new document.

    See <A target="_blank" HREF=http://www.mvps.org/word/FAQs/MacrosVBA/BatchFR.htm> How to Find and Replace All in a Batch of Documents in a Folder Using VBA </A> on the MVP site for a head start on coding.

    Before you do this, you may want to take a look at the following tutorials on my site:
    <A target="_blank" HREF=http://addbalance.com/word/download/index.htmLetterheadSystem>Letterhead System and <A target="_blank" HREF=http://addbalance.com/word/download/index.htm#IncludeTextField>IncludeText Field Tutorial</A> (addbalance.com/word/download/index.htm)

    Be aware of the interplay between styles in the different documents (as shown in the IncludeText tutorial).

    If you are trying to construct form letter templates do take a look at the letterhead system first. It should give you ideas that will save you lots of time doing this again when your letterhead changes. (The system imports the letterhead components into a document based on a letter template. The components are not in the template but become fixed in the letter going out for historical purposes. Changing the components changes all future letters based on all letter templates without altering already typed documents.

    Hope this helps,
    Charles Kyle Kenyon
    Madison, Wisconsin

  4. #4
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    Re: Importing Letterhead (Word 2000 (9.0 SR1))

    Leon,

    You might give the following a try and see if this works in your situation; it not, then a more complicated solution would be needed.

    Create a new document based on your letterhead template. If it contains any text content as part of the letterhead template, select it all and delete it.
    Then go to Insert > File, locate the existing document you want to apply the letterhead layout to, and click OK.

    If the document you are inserting did not have section breaks or headers/footers in it, then the letter's headers/footers should work OK.

    Finally, File > SaveAs, and "save it over" the original document which you just inserted into the new document.

    Try it on a test or copy document and see if this does the job.

    Gary

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