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  1. #1
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    How to enter a citation several times with Word entering it as a new reference number

    I am editing a paper that has multiple citations to the same text. Word enters each reference with a sequentially larger number, but I want the citation number to remain the same for each instance that references the same book (i.e. if Book A is reference number 8, then any citation that references Book A should be 8.)

    Can someone explain how I can get Word to do this?

    Thanks.

  2. #2
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    PS The journal my client is writing for uses the style of repeating endnote numbers ( entering a citation a second time in the manuscript without it being entered as a new reference) so I am trying to figure out how to do so in Word.

  3. #3
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    Use a cross-reference to the first citation number field.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  4. #4
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    Thanks, Andrew for your reply.

    Hmm, I think I have missed or not discovered the way to do that in Word. Could you or anyone else provide a quick explanation? Many thanks

  5. #5
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    In Word 2010, you use the REFERENCES tab, click on CROSS-REFERENCE, at the dialog box on the left-hand side change the reference type from numbered item to footnote and click on the intended footnote. Close out by clicking insert. The cross-reference is inserted. If you would like it superscripted, you then highlight the field and format the font (CONTROL-SHIFT-PLUS)

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