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  1. #1
    rachapple
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    Field Codes (Word 97)

    I am using includetext field code in the footer of a document to reference text that is bookmarked in an external file. This system works great to update the footer on my computer but my secretary gets a "error file not found" message when she updates the field. we are both using the same file over a network. Any ideas why it works on one computer and not another?

  2. #2
    Plutonium Lounger
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    Hard coded drive letter?

    Does the field refer to the included file with a UNC name (serverfolderfile) or does it use a drive letter that is hard coded to the mappings on your PC?
    If you're not sure then try ALT-F9 to display the field codes.

  3. #3
    Uranium Lounger
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    Re: Field Codes (Word 97)

    Also, look at the codes & make sure that double backslashes are used in the path in the INCLUDETEXT field. If the target & source document are in different folders, this is essential.

  4. #4
    TerryD
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    Re: Field Codes (Word 97)

    This is exactly what I was hoping to find out. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    How DO you get Word to put in the absolute address?
    Working on a network with multiple drives, different people map their drives differently and Word seems to put in the relative (to the computer) address, which means nothing to those with different mappings, rather than the absolute address. In 97 I used to notice that some links would come in with absolute addresses, but others would be relative - despite using exactly the same procedure to insert them. <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23>

    All help greatly appreciated,
    Terry

  5. #5
    Uranium Lounger
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    Re: Field Codes (Word 97)

    Hi Terry:

    I haven't used hyperlinks much with Word 97. In Word 2000, they go in as relative by default if your target document is already saved. If it isn't, then hyperlinks are inserted as complete paths. I won't have access to Word 97 until next week. How did you put the links in?

    Perhaps you can press Alt+F9 to show field codes, & then use Find/Replace to change the paths, provided that you can add the same beginning path to each hyperlink.

  6. #6
    TerryD
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    Re: Field Codes (Word 97)

    Hi Phil,

    Thanks for your rapid response. I am actually using Word2000. I have tried the methods you suggest in the past (particularly when relocating archived files, etc) but was hoping there might be a way of specifying that Word automatically use the absolute path - seeing that sometimes it can. In particular, I'd like to be able to include it in the filename path field so that multiple users can use this field to find documents on the network, despite the fact that some may have mapped their drives.

    We have included this field is part of the template for the company-wide documents that get saved into many and varied locations.

    I've noticed that in W2k, today at least and on my current machine, the links for inserted pictures or text files include absolute file paths. How can we do that for the filename path field?

    Cheers,
    Terry

  7. #7
    rachapple
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    Re: Hard coded drive letter?

    Both files are in the same directory although it would be helpful if they could be in a parent directory. the fieldcode is as follows { INCLUDETEXT "FOOTER"issue* MERRGEFORMAT } where "footer" is the filename and "issue" is the bookmark.

  8. #8
    Uranium Lounger
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    Re: Hard coded drive letter?

    I'm not sure it makes a difference because of the quotes, but put a space between the ending quote after "Footer" & the word "issue". Also, put one after the word "issue".

  9. #9
    Uranium Lounger
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    Re: Field Codes (Word 97)

    Hi Terry:

    For new files, if you insert a hyperlink before the target file is saved for the first time, the path will be absolute. For those with existing hyperlinks or after you save the file for the first time, I think you'll have to add the path. You can right click the hyperlink, choose Hyperlink/Edit, & then browse for the path. However, the new path will also be relative on that second computer. What a pain!! They should have an option for inserting relative or absolute paths. <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15>

  10. #10
    Silver Lounger Charles Kenyon's Avatar
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    Re: Field Codes (Word 97)

    Can't tell you why. I've always had best results, though, linking documents in either the same directory or in a subdirectory of the target container. (That is, documentA (target) includes text from documentB (source). Either both docs are in the same folder/directory or the source is in a subdirectory/folder of the folder containing the target. I make sure that any path references are stripped from the link.

    Hope this helps,
    Charles Kyle Kenyon
    Madison, Wisconsin

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