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  1. #1
    Platinum Lounger CWBillow's Avatar
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    Migrating Word 2010 References

    I know that if I add a reference to a document, it gets added to the Master list and is available for other documents/.

    But

    If I have a document that has many references, and I want those references placed into another document, is there a way to mass copy the refs in the one document so that I don't have to relocate them all in the master listing?

    Regards,
    Chuck Billow
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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  3. #2
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    You could simply copy the bibliography (create one if you don't already have it) from the source document to the destination document. That will add all the reference sources to the destination document.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

  4. #3
    Platinum Lounger CWBillow's Avatar
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    Paul, it won't just copy them as text, but as "active" references that can be added intext?

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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    I'm not sure what you mean. Have you tried it?
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Platinum Lounger CWBillow's Avatar
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    Paul, but that would move them ALL, wouldn't it? I don't see way to export just the set for the current document.

    I know I can copy the sources.xml file, but that one is several hundred sources. I also think I could start with an empty bibliography, open the file that has the ones I want, save that (them) and them import that file into another.

    But I see no way to either export or import sources.

    Chuck

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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    Please read what I posted! If you want to export the references for the current document, then copy & paste the current document's bibliography to your new document. This has nothing to do with exporting the entire sources.xml file.

    I'm not prepared to keep debating the issue with someone who's not prepared to at least give it a go before questioning the advice...
    Cheers,

    Paul Edstein
    [MS MVP - Word]

  8. #7
    Platinum Lounger CWBillow's Avatar
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    Paul, I apologize that my misunderstanding your post appeared to be disinterest.

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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    Quote Originally Posted by CWBillow View Post
    Paul, I apologize that my misunderstanding your post appeared to be disinterest.
    No, it's not a matter of perceived disinterest, but of whether you've actually tried the advice given... Doing that would save a ton of to-ing & fro-ing.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    CWBillow (2014-02-12)

  11. #9
    Platinum Lounger CWBillow's Avatar
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    Paul, you are absolutely right! I did try what you said, and it did, as you said, work. Couldn't have been easier. The only thing I would need to do is me sure not to overwrite my sources.xml file in the diddlings.

    Thanks,
    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  12. #10
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    Quote Originally Posted by CWBillow View Post
    The only thing I would need to do is me sure not to overwrite my sources.xml file in the diddlings.
    This doesn't affect the sources.xml file, not even if the source document contains entries not already there.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

  13. #11
    Platinum Lounger CWBillow's Avatar
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    So, if I am understanding you, refs on a document that are NOT in sources.xml do NOT get added to sources.xml? I thought they did. So how would I add reds to the master list?

    Or Paul, are you just saying they will not overwrite what is already there, or replace the file in total?

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  14. #12
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    Quote Originally Posted by CWBillow View Post
    So, if I am understanding you, refs on a document that are NOT in sources.xml do NOT get added to sources.xml? I thought they did.
    Not just by copying them from one document to another.
    So how would I add reds to the master list?
    In the normal manner, by using References>Manage Sources to add them from the document to the master list; or via a macro that does the same thing.
    Or Paul, are you just saying they will not overwrite what is already there, or replace the file in total?
    No, the copying/pasting between documents has no effect on sources.xml.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Platinum Lounger CWBillow's Avatar
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    OK, thanks -- again.

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

  16. #14
    Platinum Lounger CWBillow's Avatar
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    So when DO refs actually get added to sources.xml if a document is introduced with references in it that are NOT in sources.xml?

    Chuck
    -------------------------------------------------
    "Good judgment comes from experience, and experience - well, that comes from poor judgment."

    ~ A(lan) A(lexander) Milne (1882-1956)- "House at Pooh Corner"

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    Only when you use the 'Manage Sources' tool to add them to the master list.

    If I were to send you a document containing dozens of references, you wouldn't want Word to add all those to your master list just because you opened the document, would you? You wouldn't want that even if you just copied some of the content that may or may not include some or all of the references into one of your own documents, I suspect.
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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