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  1. #1
    Star Lounger
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    Deleting emails in one step

    Hi there

    As you know, an email comes into your Inbox. If you decide you don't want it, you delete it, and then you go to your Deleted Items folder to delete it permanently.

    Is there any way I can set up a rule or something, to permanently delete emails from certain senders straight from my Inbox without having to delete them from my Deleted Items folder too (i.e. delete them in one step rather then two steps?).

    It's only certain senders who send emails that I read but am never wanting to refer to again (e.g. daily deal offers). I want to avoid clearing my entire Deleted Items folder as sometimes I do need to retrieve emails from here.

    Thanks

  2. #2
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    What version of Outlook?

    Joe

  3. #3
    Star Lounger
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    Sorry, that would have been helpful - 2010.

  4. #4
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    Try this. Customize the Ribbon. Add a new Group - name it as you wish. Then add the "quick steps" command to the new group. Quick Steps is in the "Command not in the Ribbon" drop down. Then add a new custom quick step. One of the options is "permanently the message". You can assign a hotkey for this command.

    Joe

  5. The Following User Says Thank You to JoeP517 For This Useful Post:

    Niki B (2014-03-06)

  6. #5
    Star Lounger
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    Awesome. Done with no problems at all. I'd never even looked at the box labelled "Quick Steps" before. I have set up my this button, but shall investigate other options later. Thanks for your help.

  7. #6
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    You're welcome. Glad you it resolved. Good luck with future investigations. Thanks for posting back.

    Joe

  8. #7
    WS Lounge VIP Browni's Avatar
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    Pressing shift-delete whilst on an email is equally as effective.

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    Niki B (2014-03-06)

  10. #8
    WS Lounge VIP mrjimphelps's Avatar
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    If your email provider offers webmail access for your email, see if you can set up a rule in webmail to permanently delete emails coming from the user in question. If they are permanently deleted in webmail, they won't even show up in Outlook. However, the key advantage to doing it in webmail is that the rule runs continually, whereas with Outlook, the rule runs only when Outlook is running.

    If you can't set up that sort of rule in webmail, you can set it up in Outlook. One of the options when creating a rule is to "permanently delete" the email in question. Then, whenever you run Outlook, all such emails will suddenly disappear from your inbox as the rule has a chance to run.
    Last edited by mrjimphelps; 2014-03-06 at 18:18.

  11. #9
    Star Lounger
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    Thanks for this, but I do want to view the emails. If I didn't want to view them, I would 'unsubscribe'. The other solutions offered both work perfectly so I'm a happy chappie!

  12. #10
    Star Lounger
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    Ctrl + Delete is indeed effective and works well - another trick to add to my collection. Unfortunately I am notorious for forgetting things so while I shall try hard to remember this, at least I have the Quick Steps option noted above too!

  13. #11
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    I think you forgot it already! It's Shift+Delete.

  14. #12
    Star Lounger
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    Told you I was good at forgetting. I did accidentally press Ctrl+Delete, and found out I could delete the conversation in one hit!

  15. #13
    Star Lounger
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    Something else that might work for you -
    1. Create a subfolder under the Inbox call it "Daily Deals" or whatever
    2. click on one on these emails in your Inbox
    3. In the Ribbon, click Rules, then "Always Move Messages from yadda yadda"
    4. Pick the new folder

    That will deliver them straight into there.
    To finish the job, you can right click the folder, and set Auto Archive on that folder to "Permanently Delete".
    Then you never need to delete them by hand again.

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