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  1. #1
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    Mulitple Accounts/Users (98/2000)

    In order to keep my work e-mail separate from my personal e-mail, I currently use BOTH Outlook 98 and Outlook Express. They share a single address book which is very convenient.

    My question is this: Is there some way to set up both accounts in Outlook, keeping the accounts totally separate but sharing the address book? In Outlook Express there is a feature called "identities" which works similarly to the multiple user login for Windows - folders, messages and account info is entered by each user under their own identity and is not visible to other users. The window has a field in the upper right which tells you which user is currently active.

    I have tried everything I can think of in Outlook, and have put words like "users" "identity" "identities" "multiple" and "accounts" into clippits question box and the help index but come up with nothing.

    I do NOT want to just filter my work and personal e-mails into separate folders. I need more separation than that. The address book is the only thing that should be shared.

    Hope someone has some ideas on this.
    -cynthia

  2. #2
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    Re: Mulitple Accounts/Users (98/2000)

    Cynthia, did you ever figure this out? I have the same problem with OE6 & Outlook 2000.

  3. #3
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    Re: Mulitple Accounts/Users (98/2000)

    Well, I never did figure out how to create more than one identity in Outlook. So I am still using Outlook98 for my personal email and OE6 for the work email. I'm probably about to upgrade to Outlook 2000 - and if I do and if I figure anything out there, I'll let you know.

    I did read something recently - on an unrelated topic - which referred to "identities" in Outlook. But I can't remember what it was - I just know that it referred to them as if the reader knew what they were. I can't find anything about that in the Outlook help - as you probably know from my original post. It MIGHT have been something I just read in the most recent issue of PCWorld which was talking about where on the hard drive address books are stored for Outlook and Outlook Express.

    Also, I did happen to find one downside of using a single program for both types of email (which is what would happen if I could move everything into Outlook but under separate identities, as I was wanting to). I recently had reason to temporarily set up both accounts - personal and work - in OE6 under separate identities. The problem is completely in my head - and not technical in nature - I discovered that I had to be VERY careful to observe which identity was currently open or I would inadvertently write and send mail from the wrong one! I don't generally think about it much - probably because the screens look just enough different that it is obvious to me without any conscious thought which one I am using. I was actually very happy to go back to using the two different programs.

    But, since upgrading the REST of Office to 2000 (I kept Outlook98 so I could continue to share address books) it seems that even without upgrading Outlook itself I have lost some of the transparency of the shared address books. I now have to TELL it to go to the shared addresses if I want it to use one that is not local to OE6. I haven't had time to play around with it much yet to see if I can get it back under control.

    So - in short, guess I can't offer any answers yet! Let me know if you find any, and I'll write again if I do.
    -cynthia

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    Re: Mulitple Accounts/Users (98/2000)

    Hi Cynthia. I'm a newbie here, but if I understand what you're after, the key word(s) is "user profiles".

    Look it up under outlook help and you'll be told to head for control panel mail show profiles add. You can set up multiple profiles, each with one, or more email addresses.

    You'll need to change tools options mail services to "prompt for a profile", or set up a shortcut for each profile (eg ""C:Program FilesMicrosoft OfficeOfficeOUTLOOK.EXE" /recycle /profile DEMO").

    As for your common address book (aka contacts) OL2K allows you to share your contacts, as well as calendar & tasks. I haven't used this, but it sounds like what you're after.

    Hope this helps. (It also helps if you can guess the magic word!)
    <font face="Comic Sans MS" color="blue">TimOz</font>
    <img src=/S/flags/Finland.gif border=0 alt=Finland width=30 height=18> <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18>

  5. #5
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    Re: Mulitple Accounts/Users (98/2000)

    there are two outlooks - internet mode and corp mode. Corp supports profiles, internet requires different windows log ons. See help about for the mode you use.

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