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    Widow/Orphan not working (Word 2000)

    I have a document set up with Heading 1, Heading 2, Heading 3 styles. Each style contains Widow/Orphan control under the Line and Page Breaks tab. But as I paginate through the document, Word is ignoring the setting in all three styles. I'm getting both widow lines and orphan lines at various spots. There's no direct formatting applied to any paragraphs where these widow or orphan lines are occurring.

    Any idea what's causing this? This is the first time I've seen this in a document. Does Word somehow think it's a Web-based document, in which case pagination controls are not valid?

    Is there some underlying setting (i.e., some kind of Option or customizable feature) that regulates Widow/Orphan control that might be the problem? I know in WordPerfect, for example, you can specify how many lines you want Widow/Orphan control to hold together.

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    Re: Widow/Orphan not working (Word 2000)

    Russ,

    Not sure, but possibly if these paragraphs are also set to keep with next paragraph, that might throw off the widow/orphan control... (?)...

    Gary

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    Re: Widow/Orphan not working (Word 2000)

    Can I just check your definition of widows and orphans? Because as I understand it, these are the first and last lines of a multi-line paragraph, and become so when the first is at the bottom of a page or the last at the top of one - neither of which would apply to headings, which are usually one line.

    If you want to stop headings being separated from their adjacent text, you need to use the 'Keep text together' and/or 'Keep with next' options. Also, if there is a blank line between the heading and its text you might want to consider putting 'space after' (in Format, Style, [stylename], modify, paragraph, space after) instead of a blank line, as the 'keep with ...' options can otherwise 'keep with' the blank line only and still let the text go on a different page.

    HTH <img src=/S/smile.gif border=0 alt=smile width=15 height=15>
    Beryl M


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    Re: Widow/Orphan not working (Word 2000)

    Let me clarify Beryl's answer a bit. If you have a one-line heading, "Keep Lines Together" will not help you at all. The purpose of "Keep Lines Together" is to keep an entire paragraph on one page - it says "do not let the page break anywhere within this paragraph". If you have a one line paragraph, there are not lines to keep together. "Keep With Next" is the choice that you want to keep a one line heading paragraph from separating from the following paragraph. "Keep With Next" says "do not let the page break at the end of this paragraph". These two commands are commonly misunderstood and misused - I think a lot of people find the two confusing.

    Lee Morgan

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    Re: Widow/Orphan not working (Word 2000)

    Gary, thanks for the response. No, none of the paragraphs or styles have Keep with Next activated. In fact, the only item checked under Line and Page Breaks is Widow/Orphan. --Russ

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    Re: Widow/Orphan not working (Word 2000)

    Thanks, Beryl. Yes, what I mean by my description is that in some cases the first line of a multi-line paragraph is being split off from the rest of the paragraph and in other cases the last line is being split off. These are all multi-line paragraphs, not single-line headings. And I do have the "Line After" set at "12" to give me a built-in blank line following each paragraph. My single-line headings all have the Line After of 12 as well, plus they have Keep with Next to prevent the heading from being split off from the paragraph that follows it. (But those headings are not involved in my current problem. What I'm having trouble with is the multi-line paragraphs.)

    Russ

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    Re: Widow/Orphan not working (Word 2000)

    Thanks, Lee. I agree that Keep With Next and Keep Lines Together are commonly misunderstood. It took me a while to learn the difference. One feature I like along those same lines is the Line Break, which when used with Keep Lines Together, lets you hold together things like address blocks or signature blocks. --Russ

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    Re: Widow/Orphan not working (Word 2000)

    That would be where the confusion arises - in your initial posts you talked about H1, H2 and H3 styles, not the paragraph ones.
    Beryl M


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    Re: Widow/Orphan not working (Word 2000)

    Russ,

    My experience with odd little problems like this is that I can solve them better if I get my hands into the document. Would it be possible to post a copy?

    Lee Morgan

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    Re: Widow/Orphan not working (Word 2000)

    Great idea, Lee. As I told Beryl, I'm going to try to attach it. I reduced the size of the document to make it easier to deal with, but there are still two spots where the Widow/Orphan problem exists: At the top of page 6 and the top of page 12 there is a single line that has been split off from the rest of its paragraph.

    Russ
    Attached Files Attached Files

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    Re: Widow/Orphan not working (Word 2000)

    Sorry for the confusion, Beryl. The H1, H2 and H3 styles are the paragraph styles. The H1 paragraph has a section number (e.g., "1.") followed by an underlined title, followed by one or more sentences of text. The H2 paragraph has a section number (e.g., "(a)") followed by one or more sentences. The H3 paragraph has a section number (e.g., "(i)") followed by one or more sentences.

    (Note that not all of the H1 paragraphs have text following the title. Some consist of just the title. But the ones where I'm having the problem are the kind that have text following. Those are toward the end of the document.)

    I'm going to try to attach the file to Lee's answer below. (I say try because I've never done it before, but I think I can do it. Wish me luck!)

    Russ

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    Re: Widow/Orphan not working (Word 2000)

    Russ -

    As I suspected, it was something quirky. If you'll open the document, go into the print layout view, and turn on the show/hide button so you can see paragraph marks, you'll see that there's an odd paragraph mark just above the footer which is grayed out. Go to View/Header and Footer, move to the footer and click on that paragraph mark and you'll see that it's in a frame. Right-click on the frame and choose cut from the right-click menu. The other oddness is that the page number in the footer is truncated. Select everything in the footer and do Control/Q to remove any directly applied paragraph formatting and that problem will disappear. Once you do these two things, your Widow/Orphan control problem should be solved. I've attached a copy of your document where I did this and with a quick run-through, I didn't see any single lines.

    Lee Morgan
    Attached Files Attached Files

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    Re: Widow/Orphan not working (Word 2000)

    Wow, thanks, Lee. I haven't had time yet to try what you said, but I'll let you know as soon as I do. I hope I'll have a chance tomorrow. --Russ

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    Re: Widow/Orphan not working (Word 2000)

    Lee, I went through the steps you suggested and they worked. Thank you so much for staying with me this long to solve it. What I don't understand is why those elements would affect Widow/Orphan control. Do you have any idea? --Russ

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    Re: Widow/Orphan not working (Word 2000)

    You're very welcome - I'm glad I could help. I don't know why specifically a frame in a footer would affect Widow/Orphan control. I do know from experience that frames in footers, when located outside the footer area as this one was, can cause real problems with pagination. As soon as I went into the footer and saw it, I was pretty sure it was the root of your problem.

    Lee Morgan

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