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    'Autoformat as you Type' (2000 SR 1)

    Hi all! Could anyone explain the subject line to me? I haven't seen anything specific happen as I typed and it's not in help directory, OF COURSE NOT. <img src=/S/beep.gif border=0 alt=beep width=15 height=15>

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Hi Naomi,

    Autoformat as you Type (AAYT) is a feature that's been in Word at least since Word 97. I don't have PPT 2000 here at home (I do at work) so I'll assume PPT 2000 is the same as Word's AAYT (pretty safe assumption).

    Word 97 added a tab to the AutoCorrect dialog box, which is accessed from the Tools menu. So it's probably there in PPT 2000 as well. There are numerous check boxes under the AAYT tab that tells Word to watch what you're typing. If what you're typing fits any of the checked options, Word replaces what you typed with something else that "makes sense".

    For example, assuming the item is checked:
    -- the character sequence "1/2" [w/o the quotes] is replaced by the single character for a half (as would be 1/4 and 3/4 but, I don't think, any other fractions are available)
    -- the character sequence "--" [2 hyphens w/o the quotes] is replaced by the single n-dash [there's a difference between a hyphen and a dash]
    -- the character sequence "1st" with the sequence of "1" followed by a superscripted "st" [an st raised above the line and in a smaller type size]
    -- a sequence that looks like the beginning of a list when you type the first item and hit enter is replaced by a list item for the first item and a second list item is begun for you.

    The first 3 items (and others which I didn't mention) are usually not a problem. Lots of people have asked me about the last item. It is a pain. You could turn it off by unchecking the box. But let me explain it. Suppose you type (with * representing a space you type):
    1.**here is an item
    and then hit enter. Word will automatically change this to (with ^ representing a tab)
    1.^here is an item
    2.^
    and you're ready to start typing the 2nd item.

    Word assumes, based on the sequence of the "1.**here is an item" that you want a list. It bases this on:
    - the line begins with the first item of a list (could have been an "a", "A", etc). But this may also be the case if the line begins with "3" as if you were continuing some previous list above that has non-list text after it
    - the item may be followed by a separator like "." or ")" or ">" with no space between the number and the separator, if present
    - the separator, if present, is followed by white space like 1 or more spaces (I've tested up to 3 spaces) or a tab.

    Once the list is converted, you can not type the numbers (list items) anymore - just like in Word if you know how it operates there.

    If you want to undo any substitution, including the list items, just click undo (the icon on the toolbar, Edit | Undo, or CTRL+z) immediately when the substitution is done. Problem is that you usually have typed a few things afterwards by the time you notice this, so you have to click undo enough times to get back to the undo'ing of the above.

    The first time I encountered this was when I was doing a letter in Word 97. I was finishing my letter and starting a copy-to list. It turns out the first person on my list was "A. Tarr". When I hit enter to type the 2nd person, guess what I got?

    HTH.

    Fred

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Thank you for your greatly detailed answer. I've just started a job in NYC as a help desk analyst - I got the one job in New York available this week!
    <img src=/S/groovin.gif border=0 alt=groovin width=21 height=21>

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Hi Naomi,

    Glad the answer helped (and that my comments were OK for PPT 2000).

    Was this an item for the job? If so, that's even better.

    Just wait - I'll get the one job in NYC next week - teaching people about what AutoFormat As You Type does. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Not - since I live in NJ and don't plan to go there.

    Fred

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Hi again.....
    actually, PPT does NOT have autoformat. Only autocorrect. Brings me back to the same issue. (sorry I hadn't actually looked at it before - was busy getting hired)

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Naomi,

    So are you asking to understand AutoCorrect? At home now with ppt 97. It has AutoCorrect and the Help has an explanation of it. Didn't look at the details but the listing of topics looked pretty complete.

    Fred

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    Re: 'Autoformat as you Type' (2000 SR 1)

    Thanks for the reply and apologies for the delayed response. I have no problem with auto correct. I have a problem with Bill labeling it as "Autoformat as you type" when that has quite a different meaning in word, and there is a word for it in PPT: autocorrect! Apparently that's all that PPT can handle. Nothing else. <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

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