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Thread: Document tag

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    Document tag

    We are using Word 2010 and Word 2013. We would like to "tag" our documents, i.e. documents that are created within the enterprise, so that when they go out through our mail portal, we know that they originated on our PCs and were not received and re-sent by a user. (In such a case, we would examine them differently before sending.)

    It seems that Word's custom document properties cannot be read externally. (Or can someone correct me on this?) There are fields, e.g. Language, that are common to Word properties and to the properties listed under Property|Details in Windows Explorer. Although named similarly, they do not appear to be the same property.

    Can someone suggest some property that can be added to a Word document (open creation) that will be readable by an external source, e.g. when the document is passing through the email portal?

    Thanks.

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    Richard,

    I added a Custom Document Property to an existing file in File Explorer:
    Right Click on file -> Properties -> Custom Tab.
    FileExplorer Custom Property Add.JPG
    Note: screen capture was done BEFORE clicking the ADD button!

    Then I opened the file in Word 2010 and selected File -> Info -> Properties (drop down in right hand pane) -> Advanced Properties -> Custom Tab.
    InfoPropertiesAdvanced.JPG

    HTH
    Last edited by RetiredGeek; 2015-02-12 at 21:07.
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    Richard,

    I forgot to add this link to Chip Pearsons site on reading document properties via VBA.

    HTH
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    I know how to create and read custom properties in Word. We've added the property in Word, but cannot see it in Windows Explorer.

    I don't even have a Custom tab in Windows Explorer. The tabs are General, Security, Details and Previous Versions. Do you know how I get the Custom tab to be visible?

    I've added values for Language and Source customer properties in Word. Neither of them shows in the Details tab of Windows Explorer.

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    Richard,

    Could you possibly post a sample document?

    Are you working on a business network? If so maybe your administrators have that feature turned off?

    HTH
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    Thanks.

    I'm using my home PC, which is a Windows network.

    I've attached a file, This is a text.docx. There are two custom properties -- Language and Source -- to which I have added values.
    Attached Files Attached Files

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    Richard,

    Interesting I don't get the custom tab on your document in File Explorer!

    Do you have access to the Group Policy Editor? If so, you might be able to find out what policy is in use that keeps this tab hidden. HTH
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    I use VMWare and have a dozen client PCs with various versions of Windows. Not one of them -- XP, 7, 8, 8.1 -- has a Custom tab in Windows Explorer (or File Explorer). If I Google "Custom Tab Windows Explorer", the best I get is a "Customize" tab. Interesting that on your PC it's document-specific.

    I've looked on a couple laptops, as well as my media PC (8.1)... no Custom tab anywhere.

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    I Google'd "word custom tab windows explorer" and got a couple hits. This from the MS Community site...

    The Custom tab is only available for Word 97-2003 formats. I guess the settings on that tab aren't supported for the Word 2007 file formats.
    Stefan Blom, Microsoft Word MVP

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    Richard,

    Ah there's the rub! Yes my test file was in the old .doc format and if I try it on a .docx format file the tab is NOT there. I had no Idea they had killed that. I still use the old .doc format for most of my documents to maintain compatibility with some friends who refuse to update.

    Thanks for the info!
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  12. #11
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    We want to machine-read it, so having it visible is probably not critical. If it's a DOCX file, I imagine there was way to peek in to the XML Parts and read the doc properties. They were worried that these properties get stripped out during metadata scrubbing, but I believe that's an admin console where exception can be made for some properties.

    Thanks for your help.

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