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Thread: convert the numerical result of a formula so that it can be sorted without the formula operating

20150310, 14:58 #1
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convert the numerical result of a formula so that it can be sorted without the formula operating
A column of numbers is created. in a new column, entries in the column are compared using a formula which yields a new number. When this new column is sorted, the sort fails because, as I see it, the formula is still operating.
the formula is =L2/L1, L3/L1,L4/L1 etc. so if theL3/L1 is greater than L2/L1, then it moves L3/L1 to row L2 and now L2/L1 resides in L3 etc. and the values are not in numerical order. What is the secret to instructing SORT the value, not the formula.

20150310, 16:43 #2
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With relative cell references, the cells shift as you discovered. I think your only option is to select all of those cells, copy them, and paste special the values in another column. Sort on the basis of that new column.

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wolfief (20150310)

20150310, 16:57 #3
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Wolfief,
Welcome to the Lounge as a new poster!
Another option would be to code your formulas with absolute referenced, [noparse]=$L$2/$L$1[noparse]. Of course, this means that you can't fill the formula down you have enter it for each row! HTHMay the Forces of good computing be with you!
RG
PowerShell & VBA Rule!
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wolfief (20150310)

20150310, 18:20 #4
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Hi
The trick to doing this is to use a second sheet to refer to the column of ratios on the first sheet.
Then, on the sheet that has these ratios, have another column which refers to the numbers on the second sheet. And then sort these numbers.
see attached
zeddy

20150311, 05:19 #5
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Wolfief,
The sort can be done with VBA using only the column that contains the formulas (col M) while preserving the original formulas. This is based off of RG's premise of absolute referencing. Highlight the cells in column M you wish to sort then click the sort button.
HTH,
Maud
Prior to sort:
SortFormulas1.png
After the sort:
SortFormulas2.png
Code:Public Sub SortRatio() On Error GoTo errorhandler ' 'DECLARE AND SET VARIABLES Dim cell As Range Dim str As String ' 'CHANGE RANGE TO ABSOLUTE REFERENCING For Each cell In Selection str = cell.Formula str = Left(str, 1) & "$" & Mid(str, 2, 1) & "$" & Mid(str, 3, Len(str)  2) cell.Formula = str Next cell ' 'SORT FORMULAS ActiveSheet.Sort.SortFields.Clear ActiveSheet.Sort.SortFields.Add Key:=Selection _ , SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal With ActiveSheet.Sort .SetRange Selection .Apply End With ' 'CHANGE RANGE BACK TO RELATIVE REFERENCING For Each cell In Selection str = cell.Formula str = WorksheetFunction.Substitute(str, "$", "", 1) str = WorksheetFunction.Substitute(str, "$", "", 1) cell.Formula = str Next cell Exit Sub ' 'HANDLE ERRORS errorhandler: MsgBox "Please select cells to sort containing the formulas" End Sub
Last edited by Maudibe; 20150311 at 05:23. Reason: added file

20150311, 07:10 #6
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If all the numbers are divided by the same denominator, just sort the number column and the ratio will follow suit automatically.
Regards,
Rory
Microsoft MVP  Excel

20150311, 16:25 #7
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Here is the amended code using the Application.ConvertFormula method instead to covert from relative to absolute referencing and back.
Code:Public Sub SortRatio() On Error GoTo errorhandler ' 'DECLARE AND SET VARIABLES Dim cell As Range Dim str As String ' 'CHANGE RANGE TO ABSOLUTE REFERENCING For Each cell In Selection str = cell.Formula cell.Formula = Application.ConvertFormula(Formula:=str, _ FromReferenceStyle:=xlA1, ToReferenceStyle:=xlA1, ToAbsolute:=xlAbsolute) Next cell ' 'SORT FORMULAS ActiveSheet.Sort.SortFields.Clear ActiveSheet.Sort.SortFields.Add Key:=Selection _ , SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal With ActiveSheet.Sort .SetRange Selection .Apply End With ' 'CHANGE RANGE BACK TO RELATIVE REFERENCING For Each cell In Selection str = cell.Formula cell.Formula = Application.ConvertFormula(Formula:=str, _ FromReferenceStyle:=xlA1, ToReferenceStyle:=xlA1, ToAbsolute:=xlRelative) Next cell Exit Sub ' 'HANDLE ERRORS errorhandler: MsgBox "Please select cells to sort containing the formulas" End Sub