Reminders On Received Appointments (Outlook 2000)

[js0873]

Does anyone know of a way to have Outlook automatically set a reminder for every appointment that you receive from someone else? I can obviously set up a reminder for myself as a default when I create an appointment, but if I receive one from someone else with me as an attendee and they didn't set the reminder option, it enters my appointment book without a reminder and I tend to forget the meeting. I'm on Outlook 2000.

[bewens]

Do you have a default Reminder Time set up for your other appointments (Tools-Options-Preferences, Calendar Section)? Every appointment that I accept from someone else automatically sets up a reminder for 15 minutes before the event.

[js0873]

Yes, I have the default set for reminders on all appointments. Actually, mine is set at 2 minutes. However, Outlook will not put one on an appointment that someone sends to me if they never set the flag for the reminder option, no matter what my default is. That's really the problem that I'm trying to address.

[bewens]

I'm sorry I misunderstood you the first time, but I think I've got it now. <img src=/S/blush.gif border=0 alt=blush width=15 height=15> There doesn't appear to be any setting in Outlook that would allow you to override the appointment reminder option from received appointments. Maybe someone else has a special utility that would let you do that...I know that <A target="_blank" HREF=http://www.slipstick.com>http://www.slipstick.com</A> has lots of special Outlook customizations that you can make. You may want to check that site out.

[MaryJ]

have you looked at using rules? i know you can flag for follow up in xx days... you might have to set follow up then manually set the reminder when follow up reminds you.

[OldDog]

I think you're stuck with what the originator sends you. At least I can't find any kind of universal override for this. One option would be a little code block that scans for items with no alarm set and set them with a default lead time. I've done the opposite for folks in my company (scans for alarms and turns them off), so this should be doable too.

You'd have to run the code on some periodic basis. Also, changes to meetings that you accept would overwrite your adjustment. Might be better than missed meetings, though...

[JohnBF]

I've been searching the OL lounge because I also have the same issue as the original poster.

Not only do some people in my company forget to set the reminder to an appointment, I learned of at least one senior exec who tells her assistant NOT to set an appointment time because she hates the little reminder flags on her PC (?!?), and I overlooked one of her meetings once and got into a debate with her and her assistant (fortunately I report elsewhere).

So Olddog, if you can post your code to turn the reminders off so maybe I can fiddle it to do the opposite locally on my OL, or if anyone has a code solution for this issue, could they post it?

TIA.