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  1. #1
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    Find Duplicate Content in Different Word docs

    I am re-writing and updating two different manuals (Word 2010 docx), which have about 20% overlap of common information. One is a Franchise manual about running the business (HR, marketing, employment, safety etc), and the other about the practical Operations side of it, with method statements (operating procedures, safety etc) in detail.
    I want to find a way to find and/or highlight the common sentences, so that I can manage the duplications and move them to one manual or the other, but there are 60-100 pages in each.
    Does anyone know how I could do this? Is there a duplication-finder software that could pick out common sentences from both?
    The Word compare docs feature is OK for similar versions of the same manual, but these are too different; parts of section 2 in one manual duplicate parts of section 13 in the other.
    Any suggestions warmly welcomed.
    Philip
    Last edited by Philip Tory; 2015-06-04 at 02:50.

  2. #2
    jwoods
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    You might take a look at using Find and Replace...

    https://support.office.com/en-us/art...rs=en-US&ad=US

  3. #3
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    Hello J, Thanks for replying.
    I'm afraid that doesn't really help me in what I'm trying to do. I'll try to explain a bit more fully.
    I have 15,000 words in the Operations Manual, 86 pages. I have 8,500 words in the Franchise Manual, 57 pages.
    I want to highlight in either (or both) manuals, every sentence that finds a duplicate in the other.
    Then I can say "For details of xxx please refer to the Franchise Manual". It avoids having to maintain the same information in two manuals without errors creeping in.
    Any ideas anyone?

  4. #4
    Super Moderator RetiredGeek's Avatar
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    Philip,

    Welcome to the Lounge as a new Poster!

    I did a little googling and came up with Dupli Find it looks like it may be helpful for what you are trying to accomplish.

    Disclaimer: I've never used this product and have no knowledge of the company it was simply the product of a google search and wading through the results for something that looked promising.

    HTH
    May the Forces of good computing be with you!

    RG

    PowerShell & VBA Rule!

    My Systems: Desktop Specs
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  5. #5
    WS Lounge VIP access-mdb's Avatar
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    This site https://reasoncoresecurity.com/dupli...ea37843c2.aspx says it's clean (but I've never heard of reasoncoresecurity though).

  6. #6
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    Thank you both, I'll give it a try. (How is South Carolina?)

  7. #7
    Super Moderator RetiredGeek's Avatar
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    Philip,

    In a word HOT!
    May the Forces of good computing be with you!

    RG

    PowerShell & VBA Rule!

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  8. #8
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    Quote Originally Posted by Philip Tory View Post
    Is there a duplication-finder software that could pick out common sentences from both?
    Although a macro could be written for this, the problem is that what VBA regards as a sentence often isn't what a person reading the document would consider to be one. For example, consider the following:

    Mr. Smith spent $1,234.56 at Dr. John's Grocery Store, to buy: 10.25kg of potatoes; 10kg of avocados; and 15.1kg of Mrs. Green's Mt. Pleasant macadamia nuts.

    For you and me, that would count as one sentence; for VBA it counts as 5...
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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