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  1. #1
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    Word2000, Drawing, Draw98 (Word2000)

    Folks;

    I've been a fairly happy camper with drawing in MSWord since Draw98. It does a reasonable job of encapsulating a drawing object, so as to be able to edit it in a separate context from the document as a whole, and then handling it as a block that can be trivially anchored and adjusted.

    Word2000 didn't manage to include this "feature" (as far as I can tell), although Draw98 works just fine in Word2000. Alas, the objects added by Draw98 are not accessible to non-Draw98-enabled MSWord versions -- in particular Word2001 on the Mac. Which has become a serious problem for me, as I have to very regularly exchange MSWord documents with a Mac-enabled co-editor.

    I suppose that all is wonderful in Word2002 (right?) and there is now an appropriate Draw Object which provides this encapsulation (if so, tell me about it!). But even if so, I'm still in Word2000, and currently need to stay there (mac compatibility being a serious concern; my co-editor isn't moving to OS X, needed for Office 2002).

    The result is a really annoying sequence of actions apparently have to be performed every time I need to edit a drawing without using a Draw98 object. Surely there is a better way? Here's the sequence I currently have to perform to "get things right":

    1. Edit the drawing in PowerPoint. Add a white-filled, no-border, background rectangle roughly the width of the page. Group everything.

    2. WIth the cursor at the beginning of the Figure caption, cut-n-paste the grouped drawing into that spot.

    3. Immediately right-mouse, select "format object", and then set the options as follows:

    A. Select the Layout tab (if not already selected): set Square and Center
    B. Select Advanced --> set Vertical position / absolute to zero
    C. OK; OK.

    That get's you the drawing in the right place (just above the caption), with its anchor on the caption line.

    4. Then all of the text strings have picked up a default format (argh!), typically with a 5 pt "before spacing", so I have created a "Drawing Text" style without this -- which I then need to apply to each text string (else the strings will have "slid down" and become partially/mostly invisible/obscured).

    With the Drawing Object encapsulation from Draw98, almost none of this necessary. In particular, WYSIWYG on the text, grouping is unnecessary in the drawing, the extra white background to force the object to be roughly page-width (else MSWord starts putting text on both sides which can't be otherwise stopped) is not needed, and the default setting on the "format object" are usually just what you want. Piece of cake.

    Without Draw98, I have to repeat this entire process *every* time I make *any* edit to the drawing. Sheesh.

    Perhaps I'm just being ill-informed about some less-than-obvious aspect(s) of Word2000, so please -- tell me how to get this simple (oughta be, right?) repetitive task to "work right".

    Thanks!

    paul
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  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Word2000, Drawing, Draw98 (Word2000)

    Could you post a sample document and/or PPT slide? I'd like to take a look, but am not sure how to re-create what you are inserting into Word.

  3. #3
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    Re: Word2000, Drawing, Draw98 (Word2000)

    Attached is a simple example: some prefatory text, a drawing inserted according to the method described previously, and the accompanying caption.
    Attached Files Attached Files

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    Super Moderator jscher2000's Avatar
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    Re: Word2000, Drawing, Draw98 (Word2000)

    I think I should be learning something from this drawing, but all I can say for sure is that its shape type is msoGroup.

    What was the style of the text boxes before you changed it? Since you have Normal set to 5 points before and after, I assume it was Normal. I think the tidiest method is to change Normal to a default that you can live with for your text boxes, and create a custom body text style that works for the rest of the body of the document.

    To ease the rest of the process, you could record a macro of those steps (starting with Paste) and stick it on your toolbar. Then, after you have the drawing on the clipboard and your insertion point where you want it, it should be a one click operation.

    Finally, although you could actually embed a PPT slide, I think the way you are doing it creates the most lightweight drawing object. Unless further editing would be a regular occurrence, you probably don't want to use an embedded object.

    Hope this helps.

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