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  1. #1
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    Reduce size of personal folders?

    After compacting my personal folders, it is 9.5 GB. I would like to know how to reduce this further? It would be appreciated if someone could kindly assist me

  2. #2
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    Do you have auto-archive turned on?

    Joe

  3. #3
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    Thanks Joe. Have set auto archive on

  4. #4
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    Some people create a new personal folder every year.

    You might want to consider removing attachments if you've saved the attachment somewhere in the file system.

    Joe

  5. #5
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    Thanks for your input


    Is there a quick way to remove all the attachments from the inbox & sent items?

  6. #6
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    You could do it with some VBA code but I don't do VBA so can't help with that. Try searching this forum. There may be some code here already.

    Joe

  7. #7
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    Hi Joe

    Thanks for the reply. I have Googled software programs to allow one to select the folder/s from which one can remove all the attachments, but I prefer someone to recommend one to me

    I could not find any VBA code to do this

  8. #8
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    Well. Post some names here and someone will most likely have an opinion.

    Joe

  9. #9
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    Thanks for the advise Joe

    The following sites below claim to remove attachments from Outlook

    It would be appreciated if someone could kindly recommend any of these or any other software package or even VBA. I am familiar with VBA , but have only used this in Excel

    http://www.rsbr.de/Software/OASniffer/index.htm
    http://www.kopf.com.br/outlook/

    https://www.outlookfreeware.com/en/p...chmentsRemove/

  10. #10
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    Take a look at Howto-Outlook attachments and Slipstick systems outlook users solutions. Both sites are run Microsoft MVPs and have a lot of good software. I'd generally trust programs I found at those sites.

    Joe

  11. #11
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    You could also consider creating separate .pst files on a historical basis, for example "History 2014.pst" and then moving all the messages you want to keep from 2014 into there. Such .pst files will never get any bigger, and you can remove them from Outlook or restore them as necessary, using Data File Management. If concerned about space, you could also move such files to external storage.

  12. #12
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    archive to yearly pst files

    Quote Originally Posted by Bundaburra View Post
    You could also consider creating separate .pst files on a historical basis, for example "History 2014.pst" and then moving all the messages you want to keep from 2014 into there. Such .pst files will never get any bigger, and you can remove them from Outlook or restore them as necessary, using Data File Management. If concerned about space, you could also move such files to external storage.
    I use the archive function to archive to a year's pst file by changing the date to select the files. Note that if you have not done this before, start with the oldest year and archive through the end of that year, then do it again for each succeeding year. I keep about 6 months in the current .pst and archive older files, always starting with the oldest year first. If there is a lot of mail, you might consider doing 3 to 6 months at a time. Don't do it during "prime" time, i.e. if you need access to your email or other operations as it will keep the system busy.

  13. #13
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    Quote Originally Posted by HowardC View Post
    Hi Joe

    Thanks for the reply. I have Googled software programs to allow one to select the folder/s from which one can remove all the attachments, but I prefer someone to recommend one to me

    I could not find any VBA code to do this
    Hi Howard,

    Although not free the Mapilab product - Attachments Processor - has worked for me for many years. I stopped renewing the licence for a few years as I did not upgrade my outlook during that time. I have recently upgraded and for safety in use, I bought a new license. Well worth it for me.

    Best,

    Jay

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