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  1. #1
    Star Lounger
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    Scanned image to editable text (Word 2k)

    I scanned a document (form) and discovered the only way to get the form exact was to save it as an image. OCR software for scanning forms is way out of my budget. Is there a way to convert the image so I can edit/enter text? When I entered text the font was too large and I couldn't find any way to reduce its size. I'm trying to find a way to fill out job applications on my PC so they look better than handwritten.

    Maria <img src=/S/flags/Texas.gif border=0 alt=Texas width=30 height=18> <img src=/S/broke.gif border=0 alt=broke width=31 height=23>

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    Uranium Lounger
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    Re: Scanned image to editable text (Word 2k)

    Maria,

    I think you may be out of luck without OCR software. I take it that your scanner did not come bundled with any.

    I think the law of diminishing returns applies here - you may well wind up putting more effort into finding a solution to this problem that you will get in return.

    This may be a longshot but worth trying, if you feel like noodling around - you can assign a graphic file as a background in Excel. If you did that, you could then resize the rows and columns so that they line up, and enter your text in the cells. When printing the document, you'd have to be sure that the gridlines and any formatted cell borders were turned off, but that's easy enough.
    -Mark

  3. #3
    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    I was going to suggest exactly the same thing as Mark - except using Word! You wouldn't have to worry about adjusting a cell that would affect all cells in the same row or column.

  4. #4
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    Re: Scanned image to editable text (Word 2k)

    Dear Mark and Leif,

    I do have OCR software that came with my scanner (OmniPage Limited Edition). I also downloaded some software - a demo with a time limitation
    called "Fine Reader" which produced the form exact. Unfortunately when I save it to Word 2k, some text, and lines (for answering questions), didn't come out right.

    I would be pleased to do as you both suggested, either with Word or with Excel, but I'm not sure I understand how to "assign a graphic file". Does this mean to "Save as..." a graphic file?

    Maria <img src=/S/blush.gif border=0 alt=blush width=15 height=15>

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    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    Try saving it as a .jpg.
    Open a new document.
    View > Header and Footer
    Click inside the dotted area
    Insert > Picture > File
    and select the jpg you saved the scan as.

    Once it is in, right_click the jpg:
    Format Picture
    Layout and select Behind Text

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    Uranium Lounger
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    Re: Scanned image to editable text (Word 2k)

    Interesting Leif, I wasn't thinking of that particular solution. I was going to suggest that you go to the format menu, then to sheet, and finally background. There you can growse for a picture on your hard drive.
    -Mark

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    Re: Scanned image to editable text (Word 2k)

    Thanks, Leif,
    I did as you suggested and was able to enter text with the "form-picture" on Word as background. Unfortunately, I don't know how to manipulate the text of the data I'm entering in keeping with the rows on the form and keeping one size font. I.e. it's almost like using a recalcitrant old typewriter which refuses to place the data on the "line" and instead is either too high or too low. I can remember moving the knob thingy on the typewriter to get the text exactly on the line. But I don't know how to do it with Word.

    I gather this is the best way to fill out a form on Word that has been scanned with the regular OCR software and not with "forms software"?

    There is also the fact that the picture starts a half inch above the top margin and 1 1/2 inches above the lower margin. Is there a way to move the entire picture down half an inch?

    I appreciate your help as well as Mark's!

    Maria

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    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    To move the image down either:
    Go back to the Format Window > Layout
    Click Advanced and deselect Move object with text.
    This should allow you to just click and drag it to wherever you want.
    or
    Move the cursor to before the image and enter a couple of carriage returns.

    To change the text positioning you can either
    Format > Paragraph and change the Spacing Before
    or
    if you have a blank line above the text you want to move up/down, select the line and increase or decrease the font size.
    (The Grow Font 1pt and Shrink Font 1pt toolbar buttons (as below) are invaluable for this.)
    Attached Images Attached Images
    • File Type: gif x.gif (649 Bytes, 0 views)

  9. #9
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    Re: Scanned image to editable text (Word 2k)

    Dear Leif,
    Thank you so much. I was able to complete the form with your directions!

    Now I have something else entirely. I am unable to print the completed form. I have a strange error message: " There was an error writing to LPT1: for the printer: Attempt to release mutex not owned by the caller." Before that the message was that the form couldn't be printed because Word could not display the font requested (it was Arial Narrow at 7 pt). So I changed the font to 8 pts. Then I got the above message. I don't know what to make of it. I printed something else which came out alright. Now I get the old mesage about insufficient memory or disk space. Something, ...due to unknown system error.

    Oh well I wouldn't even be this far if you hadn't been so kind. I guess it's time for a PC checkup.

    At any rate, thank you so much for your help. You're so knowledgeable!

    Maria

  10. #10
    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    OK.
    What printer are you trying to print to? What operating system?
    It could be the graphic image is too big for your printer buffer and Word has a habit of making enormous files from even a modestly sized picture.
    Make sure you have got a safe copy of what you have created, then delete the background image and see if you can print the plain text.
    If you can, revert to the original and delete all the text you added and try to just print the background image.

    If you are printing to a laser printer, the entire print file has to be loaded into the printer a page at a time and may be too big. If printing to a bubblejet you should not get this problem as the printer can be spoon fed the data a line or so at a time. There are various options that can be tried in your printer setup - let's see what you get trying the two prints I suggested above first.

  11. #11
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    Re: Scanned image to editable text (Word 2k)

    1. HP 380 Printer/Scanner/Copier
    2. Windows 98SE
    3. Deleted background image; text would not print. Still got same messages.
    4. Deleted text. Printed background which turned out as a small image of a small portion of the form in the lower right corner.

    I have been working on only one page at a time of the application. I asked someone else to try and sent it as an attachment. I was told it printed.

    I was able to print another document of text with no problem. Since my "system resources" currently appear as 48%, it would appear I have a system problem. I have deleted everything I could think of including old email and files in My Document. I even shut off (via ctrl+alt+del) all the running programs not related to operating Windows, the printer or the printer software.

    I don't remember what else to do to increase system resources which may be at the heart of the problem. I hope.

    Thanks again for your help.

    Maria <img src=/S/confused.gif border=0 alt=confused width=15 height=20> <img src=/S/blush.gif border=0 alt=blush width=15 height=15>

  12. #12
    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    Hmmm. I find it odd that you can not even print the text alone.
    Can you print other documents OK?
    Can you copy all the text to another document and print it OK?
    Can you print the graphic image on its own from another application such as PhotoEditor?

    No knowledge of the HP380, so some of this may not apply:
    Printer setup> Properties > Advanced > Print processor
    and change to another data format.

    Printer setup > Printing preferences > Advanced
    Try changing 'Print Text as Graphics' from what it is set as
    Try changing 'Metafile spooling' from what it is set as

    I would make a note of what changes you make as you go along so you can revert to your defaults.

  13. #13
    Star Lounger
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    Re: Scanned image to editable text (Word 2k)

    Leif,
    I couldn't figure out what you meant by PhotoEditor but since I have PhotoDraw I decided to try there. The printer worked ok with other documents and printed the text when I copied it to a blank Word document.

    When I went to Photodraw, I discovered I could use THAT to fill out the form. It was incredible; it came out beautifully. The only thing was the text is dark blue and I can't figure out how to change it to black but when I photocopy, I can make it all black on white.

    I will keep your instructions on using the background and filling in text since that is easier. But I will complete all 6 pages of the application on Photodraw since the size and formatting are so easy.

    Thanks again for your help. You were great!

    Happy in Houston,


    <img src=/S/fanfare.gif border=0 alt=fanfare width=31 height=23>

  14. #14
    Plutonium Lounger Leif's Avatar
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    Re: Scanned image to editable text (Word 2k)

    Good to hear you got a solution in the end!
    Interesting that the text printed OK when copied to a new doc - It makes me think the original got corrupted in some way. I wonder what would happen if you copied the graphic over as well...
    PhotoEditor is part of Office - you need to select it from the Options in Office Tools in Office setup.

    Anyway - good luck with the job applications!

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    Star Lounger
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    Re: Scanned image to editable text (Word 2k)

    Leif,

    I'm having trouble copying the graphic because it's saved as a jpg which is considerably larger than a page.

    How do I copy it to a regular size page?

    Maria <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

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