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20160507, 08:43 #1
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Code to compute subtotal data two rows after last value in each group
I have a spreadsheet containing values in D. The data is imported on a monthly basis
I have manually computed the subtotal two rows after the last row containing data for each group of data
I am looking for code to do this, but not sure how to do this, although I have attempted this, but it needs to be modified to work properly
I have attached sample data
It would be appreciated if someone could kindly help me
Code:Sub Sub_totals() Dim lr As Long, r As Long lr = Cells(Rows.Columns.Count, "D").End(xlUp).Row For r = lr To 3 Step 1 If Range("D" & r).Value > 0 And Range("C" & r).Value <> "" Then Rows(r).Offset(, 1).FormulaR1C1 = "=SUBTOTAL(9,R[5]C:R[1]C)" End If Next r End Sub

20160507, 15:41 #2
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Hi Howard
..your posted example grand total is incorrect.
(one of your subtotals is also incorrect  it is 'missing' a data row)
Instead of using the SUBTOTAL functions for each group, you could perhaps just use SUM for each grouping.
Then , for the grand total, you just use SUM again, and divide that value by 2.
I'll post a file tomorrow.
zeddy

20160507, 15:59 #3
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Hi Howard,
The following code should do what you want to do
Code:Public Sub Totals() ' 'DECLARE AND SET VARIABLES Dim items, Totals As Currency, Subtotals As Currency Dim I As Integer, Group As Integer, LastRow As Integer LastRow = Cells(Rows.Columns.Count, "D").End(xlUp).Row items = Array("Shirt", "Jeans", "Pyjamas") ' 'CLEAR TOTALS AND SUBTOTALS For I = 1 To LastRow If Cells(I, 3) = "Subtotal:" Or Cells(I, 3) = "Totals:" Then Cells(I, 4).ClearContents End If Next I ' 'CALCULATE NEW SUBTOTALS Subtotal = 0 For Group = 0 To UBound(items) Index = 0 For I = 1 To LastRow If InStr(1, Cells(I, 3), items(Group), vbTextCompare) > 1 Then Subtotal = Subtotal + Cells(I, 4) Line = I End If Next I Cells(Line + 2, 3) = "Subtotal:" Cells(Line + 2, 4) = Subtotal Total = Total + Subtotal Subtotal = 0 Next Group ' 'CALCULATE TOTALS LastRow = Cells(Rows.Columns.Count, "D").End(xlUp).Row Cells(LastRow + 2, 3) = "Totals:" Cells(LastRow + 2, 4) = Total End Sub

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HowardC (20160507)

20160507, 22:00 #4
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Hi Maud
Thanks for your code, which works perfectly
I have another sample file to compute Subtotals, which is a bit more complicated in that each branch name appears In Col A before the stock Number. The stock number begins with two Alphas and ends with four numeric values. I need the sub totals computed for each of the branches as well as a grand total for all the branches
It would be appreciated if you could assist me
Howard

20160507, 22:08 #5
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Hi Zeddy
Thanks for pointing this out. Look forward to receiving your code
I have attached another sample filesee Post # 4
Howard

20160507, 23:25 #6
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Howard,
I amended my previous code to accommodate this report.
HTH,
Maud
Code:Public Sub Totals() ' 'DECLARE AND SET VARIABLES Dim items, Totals As Currency, Subtotals As Currency Dim I As Integer, Group As Integer, LastRow As Integer LastRow = Cells(Rows.Columns.Count, "C").End(xlUp).Row items = Array("PRT", "Heath PE", "Zoltle PE", "Wa PE", "Po ME", "LEX") ' 'CLEAR TOTALS AND SUBTOTALS For I = 1 To LastRow If Cells(I, 3) = "Subtotal:" Or Cells(I, 3) = "Totals:" Then Cells(I, 4).ClearContents End If Next I ' 'CALCULATE NEW SUBTOTALS Subtotal = 0 Total = 0 For Group = 0 To UBound(items) For I = 1 To LastRow If Cells(I, 1) = items(Group) Then StartRow = I + 1 For J = StartRow To LastRow + 1 If Cells(J, 1) <> "" Then Subtotal = Subtotal + Val(Cells(J, 4)) Else Cells(J + 1, 3) = "Subtotal:" Cells(J + 1, 4) = Subtotal Total = Total + Subtotal Subtotal = 0 GoTo nextgroup End If Next J End If Next I nextgroup: Next Group ' 'CALCULATE TOTALS LastRow = Cells(Rows.Columns.Count, "D").End(xlUp).Row Cells(LastRow + 2, 3) = "Totals:" Cells(LastRow + 2, 4) = Total End Sub

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HowardC (20160508)

20160508, 02:03 #7
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Thanks for all your effort Maud
Code Works Perfectly
Howard

20160508, 07:22 #8
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Hi Howard
In addition to Maud's excellent method, I attach my version.
I'm including this because I finally found a place where I could use rgbDodgerBlue in code.
(Well, it sounds like a car colour to me!)
Also, you get to learn vba by looking at different ways of doing stuff!
zeddy

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HowardC (20160508)

20160508, 09:28 #9
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Hi Zeddy
Thanks very much for all the effort
Have tested on my data and it works perfectly
Howard