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  1. #1
    New Lounger
    Join Date
    Jun 2016
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    EMail from mail Merge Directory


    I have worked through to mail merge from to a directory grouping them together onto one document. However, when I then try to email them it states I can not email from a directory. Is there any way around this at all?

    I really hope so as the first part has given me the results I wanted but now can not send them out. Any advice would be really helpful.


  2. #2
    Super Moderator
    Join Date
    May 2002
    Canberra, Australian Capital Territory, Australia
    Thanked 406 Times in 335 Posts
    You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version), but it's far from straightforward. To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial in the 'Sticky' thread at the top of this forum:
    The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. In particular, read the section titled 'Merging by Catalog/Directory to E-Mail'. Do read the tutorial before trying to use the mailmerge document included with it.

    Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at:

    Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
    Graham Mayor at; or
    Doug Robbins at

    In addition to a 'Many to One' merge, the latter handles:
    • Merge with Charts
    • Duplex Merge
    • Merge with FormFields
    • Merge with Attachments
    • Merge to Individual Documents
    • Merge, Print and Staple

    Paul Edstein
    [MS MVP - Word]

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