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  1. #1
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    Office 365 Mail Flow Rules in Outlook

    I have a couple of Office 365 Exchange Online Mail Flow rules setup in my Exchange Admin panel. One is for blocking messages from reaching our inboxes (for the overly aggressive spammers).

    Is there a way to access these actual rules from within Outlook, or does it require I make these changes in Exchange Admin panel directly? We're using Outlook '16 for Windows on our systems.

    Thanks!
    Nathan Parker
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    Mallard Computer, Inc.

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    If you've setup mail flow rules in Exchange that is where they must be administered.
    Joe

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    Nathan Parker (2016-10-23)

  4. #3
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    Quote Originally Posted by JoeP517 View Post
    If you've setup mail flow rules in Exchange that is where they must be administered.
    I did, so guess I'll need to dip into Exchange when editing them. Thanks for the clarification.
    Nathan Parker
    President/CEO
    Mallard Computer, Inc.

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    You can use the Exchange admin app in Office 365. You may be able to use PowerShell but I'm not sure how limited that may be for mail flow in Office 365.
    Joe

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    Nathan Parker (2016-10-24)

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    Quote Originally Posted by JoeP517 View Post
    You can use the Exchange admin app in Office 365. You may be able to use PowerShell but I'm not sure how limited that may be for mail flow in Office 365.
    Sounds good. Is that the Office 365 Admin app on the Windows Store, or is that a different app you're referring to?
    Nathan Parker
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    Office 365 admin app.
    Joe

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    Nathan Parker (2016-10-25)

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    Quote Originally Posted by JoeP517 View Post
    Office 365 admin app.
    Perfect. I downloaded it and will take it for a spin.
    Nathan Parker
    President/CEO
    Mallard Computer, Inc.

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    You can use the online Office 365 portal without installing anything.
    Joe

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    Nathan Parker (2016-10-26)

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    Quote Originally Posted by JoeP517 View Post
    You can use the online Office 365 portal without installing anything.
    True. I was hoping there'd be a way to do this in Outlook without going to portal but alas, it's not that simple. :-)
    Nathan Parker
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    Quote Originally Posted by JoeP517 View Post
    If you've setup mail flow rules in Exchange that is where they must be administered.
    The rules can be managed in either the Outlook client (2016 in my case) or in OWA, but not both. Because i get more than a hundred messages every day through subscriptions I collect them in Exchange online and then use client side rules to move them into folders in local PST files.

    Connecting the Outlook 2016 client to Office365 Exchange online is new for me, and was surprised that client side rules are easy to establish while connected but can't be created or edited while working offline.

    There may be an option I've missed so I'm looking for a way to allow offline rule creation editing and running.

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    You can't edit / run offline rules online because they are processed by the mail client, not on the server. There is no way around this.

    cheers, Paul

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    Quote Originally Posted by Paul T View Post
    You can't edit / run offline rules online because they are processed by the mail client, not on the server. There is no way around this.

    cheers, Paul
    That's pretty much what it looks like to me too. I want to do the creating/editing/processing of rules offline though in the client, and that doesn't seem possible either.

    A bit of a learning curve is all.

    Thanks for the confirmation,

    Scott

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    Quote Originally Posted by ScottBonacker View Post
    The rules can be managed in either the Outlook client (2016 in my case) or in OWA, but not both. Because i get more than a hundred messages every day through subscriptions I collect them in Exchange online and then use client side rules to move them into folders in local PST files.

    Connecting the Outlook 2016 client to Office365 Exchange online is new for me, and was surprised that client side rules are easy to establish while connected but can't be created or edited while working offline.

    There may be an option I've missed so I'm looking for a way to allow offline rule creation editing and running.
    If you setup mail flow rules in Exchange*they must be administered in the Exchange admin part of the Office 365 portal. Mail flow rules act on mail before delivery to the client and generally are oriented towards the whole organization. Client rules are a different story.*They are administered through Outlook or OWA.
    Joe

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    Nathan Parker (2016-12-27)

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