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  1. #1
    5 Star Lounger Lou Sander's Avatar
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    Fill in the Blanks

    I have a Word 2010 document that has many places where I need to insert a range of years in the 20th century. They will be formatted, for example 19xx-19yy.

    I want to set things up so that the only things I have to type in are the xx and yy. The 19__-19__ will be pre-typed into the appropriate places, maybe as AutoText entries.

    I seem to remember that there is/was some way to have the xx and yy appear as gray spaces like fields, so I can click on them and type the appropriate entries. I'd like to do that here, for two reasons: to have a place that's easy to hit with my cursor, and to make sure that I don't forget to enter any of the xx's or yy's.

    I can't figure out how to do this, and I'm not 100% sure I even remember that it can be done. I sort of remember that MACROBUTTON may be involved somehow. Who can help?
    Lou Sander
    Pittsburgh, Pennsylvania
    USA

  2. #2
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    The macrobutton method is to insert a field with the following contents
    {MacroButton NoMacro xx} or {MacroButton NoMacro yy}
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Lou Sander (2016-11-21)

  4. #3
    Silver Lounger Charles Kenyon's Avatar
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    See MacroButton field. It works in all versions of Word (except the online ones).

    You can format the prompt so that it really stands out until you type in it by shading/bolding and changing the color. It is often useful to use the F11 (next field) key to move to the next place to type.
    Last edited by Charles Kenyon; 2016-11-21 at 16:44.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Lou Sander (2016-11-21)

  6. #4
    5 Star Lounger Lou Sander's Avatar
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    Tons of thanks to you and the Lounge.

    FYI, I didn't remember how to add a field. The Quick Parts method in Word was confusing and overkill, and the book Word 2010 Inside Out had only one useless index entry on fields. I went to Word's Help System (F1), electing to search only Word Help, and got some useful instructions on how to do it.

    It's done now, and it works exactly as I need it to.

    I will bow in praise towards Australia.
    Lou Sander
    Pittsburgh, Pennsylvania
    USA

  7. #5
    Silver Lounger Charles Kenyon's Avatar
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    Lou,

    For future reference, there is an Add-In on my site to insert Macrobutton prompts. It may be of help to you.
    I often use it rather than insert the fields manually.

    2010macrobuttonpromptdialog.png
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Lou Sander (2016-11-22)

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