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  1. #1
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    saving new styles as default

    I have created some new styles and want to save them as a default. How? have tried everthing
    Last edited by MikeM33; 2016-11-23 at 11:14.

  2. #2
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    Hi,

    If you want the new styles to be present in all new documents, you need to save them in your Normal template.

    Here's one way to do it. This method assumes that the document where you created the new styles is based on Normal.dot.

    - Right click the style (in the Quick Styles gallery or in the Styles Pane), and choose Modify.
    - Select the option called "New documents based on this template"
    - Click OK.
    - Repeat for each of the styles that you want to have available by default.
    - Save the document.
    - Close Word. Depending on your Save settings, you may be asked if you want to save changes that affect the Normal template. You do.
    - Restart Word. The styles you added to the Normal template should be present in all new documents you create from now on based on Normal.

    You can use the same technique to add (or update) styles in templates other than Normal.dot. It saves the style to whatever template is attached to the document. Future files based on that template will contain the styles you added.

    However, this technique does not add the styles to existing documents. To import them to documents you've already created, there are two options that spring to mind.

    Method 1 (recommended):

    - Perform the steps above to save the styles to a template.
    - Open the document you want to import the styles to. It must be attached to the template that contains the styles you want to import.
    - Click the Document Template button in the Templates section of the Developer tab. (If you don't see a Developer tab, go to File | Options | Customize Ribbon to display it.)
    - Enable the "Automatically update document styles" option.
    - Click OK.

    The styles in the document will be updated to match the styles in the template.

    Method 2 (quick, but limited):
    - In the document where you created the styles, select text that is formatted with the style(s) that you want to import to another document.
    - Copy the text.
    - Paste it into the destination document. The styles get imported along with the pasted text.

    Caveat: This only copies styles that don't yet exist in the destination document. If you want to transfer styles that already exist in both documents but that you have changed in one of them, this method won't work.

    I hope this helps.

  3. #3
    New Lounger
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    Thanks for detailed reply, will give it a go

  4. #4
    Silver Lounger Charles Kenyon's Avatar
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    Quote Originally Posted by bloomhaven View Post
    Hi,

    If you want the new styles to be present in all new documents, you need to save them in your Normal template.
    ***
    However, this technique does not add the styles to existing documents. To import them to documents you've already created, there are two options that spring to mind.

    Method 1 (recommended):

    - Perform the steps above to save the styles to a template.
    - Open the document you want to import the styles to. It must be attached to the template that contains the styles you want to import.
    - Click the Document Template button in the Templates section of the Developer tab. (If you don't see a Developer tab, go to File | Options | Customize Ribbon to display it.)
    - Enable the "Automatically update document styles" option.
    - Click OK.

    The styles in the document will be updated to match the styles in the template.
    ***
    Caveat: In almost all situations, you want to go back and uncheck the box to update styles after you have updated them once.
    see http://www.shaunakelly.com/word/shar...matchange.html

    In a small but very real number of situations, the command to save to the template is ignored. If that is happening, write back.
    Last edited by Charles Kenyon; 2016-11-28 at 10:02.
    Charles Kyle Kenyon
    Madison, Wisconsin

  5. #5
    5 Star Lounger Lugh's Avatar
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    I prefer to update styles directly in the template--ie open the DOT or DOTX/M file itself, rather than using the 'Save changes to template' method. Then I'm certain my changes will hold for future docs.

    First, make a copy of your template(s) to be changed. Then right-click on the template in WIn/File Explorer, and choose Open. [NB normal left-clicking on a template file opens a new doc based on the template, it does NOT open the template file itself]

    Make your style and other changes, save and close the template file. If you mess up, revert to the copy you saved before beginning.
    Lugh.
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