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    Word Templates (2000/97 )

    I've been playing around with templates <img src=/S/bash.gif border=0 alt=bash width=35 height=39> and now, when I click on the "New" icon it does still give me a "normal blank doc" but I have an additional style in it. I don't want it there. I've deleted it and tried to save it as a template, selected "Normal" in the templates folder but it tells me that Word can't give the document the same name as an open doc. Well, how can I restore the Normal.dot back to "normal"??? Thanks for your help.
    Tira

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    Re: Word Templates (2000/97 )

    Tira:

    To delete the unwanted style, go to Format, Styles, click on the Organizer button. On the right side of the pop-up screen, select the unwanted style and click the Delete button then close the window. Close the document and exit Word. It will save your normal without the unwanted styles.

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    Re: Word Templates (2000/97 )

    Leanne,

    THANK YOU so much. I did go to Format > Styles and removed it from the Style window and that didn't work. How come you have to go to the "Organize"? I didn't think of that, thought this is only if you want to share styles with other docs?!

    Another question. I tried it again. Added a new style. So, if now I click on the "New" icon, it gives me a blank doc with that new style. If I go to File > New and select the Blanc Doc, open it up as a "Document" I still have that same style BUT if I go to File > New, select the Blanc Doc again but open it up as a "Template" that particular style doesn't show. I thought it would be saved to the template??? Can that be changed?

    Well, again, thanks.
    Tira

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    Re: Word Templates (2000/97 )

    Go to the directory in which the Normal template lives.
    OPEN the Normal template directly.
    Make whatever changes you wanna, then exit and save changes.

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    Re: Word Templates (2000/97 )

    Hi Tira:
    1. Templates contain styles, among other things.
    2. When you create a new document based on a template, all the template styles are copied to that document.
    3. When you click the "new" button on the toolbar or go to File/New & select "document", you are creating a new document based on the normal template.
    4. Therefore, if you add a new style to the normal template, it will show up in a new document, regardless of which way in 3) above is used.
    5. If you go to File/New & select "template", you are NOT making a copy of the normal template. You are making a new template based on the defaults that Word uses. It is unaffected by the styles in the normal template.

    If you want the styles in the normal template to be in your new template, probably the easiest way is to copy them using Tools/Templates & Add-ins/Organizer. You can also delete styles using the Organizer (except built-in styles). If you create a new template and, while it's still open, go to the Organizer, you'll see both the new template & the normal template.

    Hope this helps.

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    Re: Word Templates (2000/97 )

    Thank you, Phil, for your detailed information. I have looked at the Tools > Templates and Add Ins. I know that, if I click on "Attach" in the upper part of the dialog box I can attach a file so that I can use the styles from that doc. However, I don't quite understand what the lower part of the dialog box is good for. Again, I know I can add files, but what is different with the upper and the lower part. Lower part is for global templates, meaning that not styles, but things like Macros, AutoText etc. can be used? I'm a bit confused. Any help would be greatly appreciated so that I can finally understand that whole issue better.

    Thanks so much,
    Tira

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    Re: Word Templates (2000/97 )

    Thank you for your help.

    Tira

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    Re: Word Templates (2000/97 )

    Hi Tira:
    Templates can contain:
    1. Macros,
    2. Shortcut keys,
    3. Autotext,
    4. Toolbars & Menus,
    5. Boilerplate text, &
    6. Styles

    From Word 97 on, documents also contain all of the above, except Autotext. If a template is in the startup folder, it loads when Word loads & becomes global, meaning it's available for all documents. Add-ins can be made global by first adding them & from then on ticking the checkbox in Tools/Templates & Add-ins. You can also attach a template to a document.

    The first 4 items are available to a document, whether the template is attached, an add-in, or global when Word first starts. What's the difference. You might have some macros that you want available all the time, no matter what you're doing, so you put them in a template that's in the startup folder. You might have several types of reports that use tables & so have specialized macros, toolbars, & menus for working on tables. Since you don't need them all the time, but do need them for more than one type of document, you make it an add-in. Word is not bogged down with the template constantly, just when you need it. Finally, for certain reports, you might need specialized autotext & boilerplate text, so you use the template to create the document.

    Despite some books that imply or actually say the contrary, once a document is created, STYLES ARE NOT AVAILABLE FROM ANY TEMPLATE, unless you deliberately do something to copy the styles from the template to the document. That something might be to put a checkmark in Tools/Templates & Add-ins/Automatically update document styles (from the attached template); it might be to go to Format/Themes (Word2k) & go to the Style Gallery & copy styles; it might be through the Organizer; it might be by pasting text with a new style.

    The only two templates that are "easier" to copy styles from are the attached template (because of "automatically update document styles") & the normal template (because it is shown in the Organizer by default...you don't have to browse for it). I have to say that I spent a long time under the delusion that there was a hierarchy of styles that were available from the normal & attached templates & it was another WMVP here that set me straight. There isn't a hierarchy when it comes to template styles other than if you paste Style1 into a document that has a Style1 with different properties, the document Style1 prevails.

    Hope this helps.

  9. #9
    Silver Lounger Charles Kenyon's Avatar
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    Re: Word Templates (2000/97 )

    Hi Tira,

    You might want to look at <A target="_blank" HREF=http://addbalance.com/usersguide/templates.htm> Template Basics</A> (addbalance.com/usersguide/templates.htm) for information on the different kinds of templates, where they are stored, and how to get them to show up under the File => New dialog.
    Charles Kyle Kenyon
    Madison, Wisconsin

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