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  1. #1
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    Create a Book Template (MS Word 97)

    I've got a MS Word 97 problem and I'm desperate. Let me explain.
    I'm trying to create a Basic Standard Template for a Book.

    Very basic. The first page will have nothing but the Title, Author, and Date. Next of course will come the Table of Contents, and then Chapter 1 begins on page 1. I'll have an Index at the end.

    I'm using 3 Headers-Footers (First, Even, Odd)

    My Header has a Centered Chapter Heading and My Footer has the Book Title Centered and the Page Number Far To the Edge. Very Basic - Nothing Fancy.

    I went to the MVP site for instructions
    <A target="_blank" HREF=http://www.mvps.org/word/FAQs/index.html>http://www.mvps.org/word/FAQs/index.html</A>

    You will see an article called <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>"Creating a Template (Part II)"</A> by John Mcghie with full instructions on how to create a Template for a Book.

    I followed all the basic intial steps:
    I configured the Page Setup Layout and Margins just like John said. All my Fonts, Space Before and After, indents, settings, etc. are all done and ready.

    I created my Styles (Heading, Body Text, etc.)

    I then set up the Headers and Footers just like John said. Everything worked perfectly.

    The next step - was to insert the Section Breaks.
    This is when everything went crazy.

    As you can see, this step is pretty elaborate (insert a couple of Section Breaks, go back and modify the Headers-Footers, add 3 Page Breaks, etc.
    I tryed to do exactly what he said but got totally lost and confused.

    One problem is when John says to add 3 new Section Breaks - he doesn't say what type (Next, Continuous, Even Odd)!

    So I erased all the Section Breaks and my Template is
    sitting here with the First, Odd, Even Headers and Footers entered. I don't know what to do.

    There must be some basic procedure to create a Book Template.

    Is there some basic step by step procedure that will show me how to do this.

    Thanks for your help

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  2. #2
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    Re: Create a Book Template (MS Word 97)

    Don't give up! It probably would help if you put some text in each section, enough to make two pages, and then use Print Preview to see how the different headers and footers are working.

    Generally speaking, if you want to start each new section (Chapter?) with an odd page, you would insert an odd page section break to make sure that the next page is odd. Otherwise, you would normally use a next page section break. A continuous break does not start a new page of any kind, and so it probably is not useful for your purposes.

  3. #3
    KTYorke
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    Re: Create a Book Template (MS Word 97)

    To tell you the truth, I avoid section breaks like the plague for exactly the problem you've described.
    My fix is to create a separate document for each chapter. I then use RD (reference document) codes to create another document for the Cover, TOC and Index (a single document for all three, although if you're going to PDF the pages together you may want to make separate docs for each).
    hope that helps
    have fun

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    Re: Create a Book Template (MS Word 97)

    KT
    Do you know where I can find this procedure for using RD (reference document)
    codes to create another document for the Cover, TOC and Index

    Thanks

  5. #5
    KTYorke
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    Re: Create a Book Template (MS Word 97)

    I reference Word's help file on this... (I'm assuming you have Word 97) Go to the Contents and Index under help, choose the Index tab. Look up "RD" and "TOC" and I'd suggest printing out the TOC code reference page.

    I looked over them quickly again just now and the only thing I didn't really see it mention was that you have to insert the field code brackets they talk about with CTRL+F9.

    I'm not sure if there is a web page of how to do this (I'm sure there is) but I wrote up a quick reference for my colleagues here at work who didn't know. I'll attach it here once I have a moment to find it... if you still need it...
    have fun

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    Re: Create a Book Template (MS Word 97)

    Thanks KT. By the way, I'm kind of out of luck - My Word 97 Program for some reason doesn't have the Help File. It must have been corrupted - and I can't uninstall and reinsatll Word on my pc.

    So any procedures you can send me is all I will have. I have searched all over the internet at 20 different sites trying to find info on how to do this - found nothing.

    Is this RD Field Procedure you use the same thing as Master Document - Sub Document or is it not related to that Feature?

    Thanks for your help. I appreciate it.

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    Re: Create a Book Template (MS Word 97)

    <P ID="edit" class=small>Edited by Phil Rabichow on 18-Jan-02 21:42.</P>You can go to Insert/Field & on the right side you'll see a list of fields. When you click on TOC, you will see an explanation of all the switches. Put all your documents (Chapters) in one folder. Then in the document with the complete TOC, use this syntax:

    { toc }{ rd "CataFolderSubfolderChapter1.doc" }{ rd

  8. #8
    KTYorke
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    Re: Create a Book Template (MS Word 97)

    Oh heck no... no master documents here! (do a search around this forum to read of the horror stories and severe warnings about Master Docs)

    I've attached the document I talked about in my earlier post. This was written specifically for the template I created for our department, but it should give you enough guidelines to figure out the concept of RD codes and how the thing works.
    hope this helps!
    have fun

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    Re: Create a Book Template (MS Word 97)

    Phil, Thanks for the help. I have a question about Mcghie's Template.

    First, Many people who use Section Breaks - put a Section bewteen each Chapter. As you see in Mcghie's Template - he has designed it so you only enter 4 Total section Breaks (plus the extra default Section Break that Word automatically enters at the end of the document)

    On page 16 of Mcghie's instruction file, you see that he adds a Section Break after Chapter 1.
    Then he says to type in a Chapter 2 Heading.

    So - theoretically - when you finish completing the Template according to Mcghie's instructions - your Template should look like this:

    Section 1 - has the Title
    ------------------- Section Break - Even

    Section 2 - has copyright info, etc.
    -------------------Section Break - Odd

    Section 3 - holds Table of Contents
    ------------------Section Break - Next

    Section 4 - Chapter 1 of the Book
    ------------------Section Break - Next

    Section 5 - Chapter 2 of the Book and all the rest of the Document to the end which holds the default Section Break


    Here's my question: According to Mcghie: as you indicated:
    Section Break 1 should be Even
    Section Break 2 should be Odd

    This is clear. My question is what type Section Breaks should the following Section Breaks be?
    When I inserted Section Breaks 3 and 4 in my practice Template - I made them Next Type Section Breaks - I just guessed that's what they should be because Mcghie doesn't specifically say in his instructions what type to insert.

    The Section Break after the Table of Contents - should it be Next, Even, or Odd?
    or does it matter?
    The Section Break after Chapter 1 - should it be Next, Even, or Odd?
    or does it matter?

    Thanks much.

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    Re: Create a Book Template (MS Word 97)

    Thanks much. 2 Quick ?'s

    When you said - Generally speaking, if you want to start each new section (Chapter?) with an odd page, you would insert an odd page section break to make sure that the next page is odd. Otherwise, you would normally use a next page section break.

    Since a Section Break controls the Formatting for the Section Above it or Before it - If I wanted to start Chapter 1 on an Odd Page -
    The Section Break After Chapter One should be an Odd section Break - Correct?

    i.e.
    Chapter 1
    text in the chapter.....................

    ---------------------------------------------------Odd Section Break

    Correct?

    What Kind of Section Break do you normally use after the Table of Contents Section?
    A Next or Odd Page Section Break?

    The Table of Contents in almost all Books starts on a Right (Odd Page)
    Thus, to make sure the Table of Contents does begin on a Right (Odd page) you would have to place an Odd Page Section Break after the Table of Contents - Correct?

    Thanks much.

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    Re: Create a Book Template (MS Word 97)

    Hi Sclnet:

    I haven't followed each step of John McGhie's instructions. I cheated. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> If you download his CreateATemplate.zip, he gives an example. In that example, the first section break is even, the last one before the Index is continuous. All the rest are odd page section breaks. The title "Index" is in Heading 2 style & has direct paragraph formatting of page break before.

    You can tell what type of section break it is by looking at them in either normal or page layout view. One of them is formatted to be only 1pt, so you need to select it & temporarily change the font size to something readable.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>

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    Re: Create a Book Template (MS Word 97)

    Thanks very much for your Time and Help KT,
    Steve

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    Re: Create a Book Template (MS Word 97)

    Thanks much - I'm starting to get a handle on this.

    Another Question.

    In my Practice Template - I inserted the wrong type of Section Break after The Table of Contents Section and the wrong type of Section Break after The Chapter 1 Section. I inserted a Next Page Section Break.

    I should have inserted an Odd page Section Break after each of these, because I want to make sure that both begin on an Odd page (a page on the right in the Book). How do I change the existing Next Page Section Break on each of these to an Odd Page Section Break?

    Do I have to Delete the existing Next Page Section Break and then immediately insert a New Odd Page Section Break or is there some other procedure to do this?

    Thanks

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    Re: Create a Book Template (MS Word 97)

    You've raised a key question - the answer isn't immediately obvious so it causes a lot problems.

    To change a Next Page section break to an Odd Page section break (or to change any type of section break to any other type of section break) do the following:

    Click an insertion point somewhere in the document that is immediately AFTER the section break whose type you want to change.
    Go to File > PageSetup > Layout.
    Look where it says "Section Start" - it will currently say 'New Page" (confusingly, that's the same thing as "Next Page").
    Via the dropdown list, change the setting to Odd Page and then OK your way out of the dialog.
    Your section break will now be an Odd Page section break (as Phil indicated, you can always see which type a section break is by going to Normal view).

    The potential trap here for new users is that section breaks control what comes before them, so you usually have the selection or insertion point somewhere before the section break before going to the PageSetup dialog.

    But if you want to change the type of section break, you need to start from a location after the section break (it says "Section Start" in the dialog, not Section End").

    Presumably the designers of Word had some good reason for setting things up in this confusing way, but I'm not sure what that was!

    Gary

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    Re: Create a Book Template (MS Word 97)

    Hi,

    See my answer to your post below.
    It's a similar case here - this is another case where the section break actually controls what is coming after it, rather than what's coming before it.

    Confusing, isn't it? <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

    Gary

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