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  1. #1
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    AutoText List Ideas (MS Word 97)

    I've used AutoText List Entries very simply for individual words, or a date, salutation, etc.. Apparently its possible uses are quite vast. I'm a little fuzzy on this. Can you tell me some of your favorite uses for AutoText Entries?

    I've heard people use it for Tables, on the Header Footer Toolbar (for what? page #, Style Ref, tabs)?
    Captions?... Fields? Cross References?
    Can you put an entire Style as an AutoText Entry? Is that actually practical?

    What are the most practical AutoText List Entries that you use that are really Helpful?

    I don't want to have thousands of entries - just the type of entries that will really save time
    and be helpful.
    Thanks.

  2. #2
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    Re: AutoText List Ideas (MS Word 97)

    I use it for standard header and footers for various types of documents. I create the header and then highlight it all and then make an Autotext entry, same with the footer, then when I create a similar document that requires these standard headers and footers , I simply insert the appropriate Autotext. One could do this in a template, but I find I often use the same template with different headers and footers and this approach works for me. I also use Autotext for standard types of tables, that way I do not have to create the table and format it from scratch everytime. My standard table has three columns and about seven rows. I can always delete/add columns or rows as required, but they are already formatted. Hope this gives you some ideas of what is possible. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    Ron M

  3. #3
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    Re: AutoText List Ideas (MS Word 97)

    I use a 3 stage approach to document automation. Little quickies such as my name & other little things of a few words or less I use Autocorrect. Type my initials for example and my name appears. For paragraphs that I use repeatedly Autotext is great. Signoffs in letters - if I can be of any further assistance... type of thing. Where the whole letter is basically the same I use Templates.

    My <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15> worth

  4. #4
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    Re: AutoText List Ideas (MS Word 97)

    Auto Text does not only have to be text! For one of the offices in which I spend some time we have an entry that contains a .gif file. It is a signature block with the .gif (scanned) signature sitting on a drawn line (they are grouped), with the printed name underneath that and then the name and business information under that. Works really well in faxes that go right out from the computer. Of course the .gif can be lifted from the faxed file but this is possible with hand signed faxes also. We have found that this works best when the print is in text boxes so we can line it all up exactly and then group the whole thing. We then highlighted it and clicked on new auto text and voila. NEAT!
    Best,

  5. #5
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    Re: AutoText List Ideas (MS Word 97)

    It also works well when you've got to fax a document with the boss's signature to approve an emergency fix into production (hehe).

    Not that I'd ever do that.

    When I've had to include a signature, I don't store it in the document. I had a macro which, when the doc was printed, the signature was inserted, the doc printed, and the signature removed.

    Sure, it's possible for someone to pich up a signature from paper- but that takes more work than leaving it on the document for someone to screen dump.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  6. #6
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    Re: AutoText List Ideas (MS Word 97)

    I use Autotext to store all manner of content such as:
    1. Logos
    2. Content for letters, memos and faxes so I can use just one template to create a large number of variant content including with and without letterhead or different layouts for different divisions or receivers.
    3. Content for each of the online word forms used in the company. Hence one template contains around 20 forms and staff know to open the template which fires up an AutoNew macro to display the list of available forms.
    4. Variable content for use as inputs during macro execution. This allows non-programmers to update input information for a macro without having to hack around in code.

    Autotexts CAN hold style information so that your base template has only a handful of styles but once an autotext has been called into the new file then the styles contained in that AT entry will now also be available in the document.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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