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    Body text based on Outline style? (Word97SR2)

    As fas as I can see, I can't base a Body-text paragraph style on an Outline level style.


    In my Word97SR2 document I make use of regular "Heading 1", "Heading 2", "Heading 3" styles.

    Now I want to have a heading "Contents", that looks just like a "Heading 1" paragraph, but is not an Outline level.

    Simple, I thought, I'll just create a new style, callled "H1", based on "Heading 1" and then set the Outline Level to Body text (Format, Style, Modify, Format, Paragrpah, Indents), but no, that drop-down box in the top right-hand corner is greyed out.

    Can anyone suggest an easy way to create a style that looks and acts just like a Heading style, yet won't be included in my Table Of Contents?

    Yes, I can knock the H1 out of contention in the Table Contents Options dialogue box, but that doesn't stop the Contents paragraph (in H1 style) from showing up in Outline view.

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    Re: Body text based on Outline style? (Word97SR2)

    Chris,

    As far as I know, you can't change the outline level of a Heading style. So it sounds reasonable that you'd be stuck with that constraint for a style built based on a Heading style.

    It's probably not a good idea to base a style on a Heading style anyway. Just build a new style based on the base style of your choice (such as Normal) - you will though need to manually set all of the new style's properties as needed to reproduce the look of the Heading style.

    Gary

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    Silver Lounger Charles Kenyon's Avatar
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    Re: Body text based on Outline style? (Word97SR2)

    What would happen if you did the font formatting of your Heading 1 style using a character style and applied that same style to your H2 paragraph style? (I'm tossing out ideas, here. I haven't tried it myself.)

    I don't even know that a character style can be a part of the formatting of a paragraph style. Character styles have to be good for something, though. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Body text based on Outline style? (Word97SR2)

    Charles's idea is exactly what I've done to set up a memo form. See attached.

    I've created a character style to apply font formatting to particular styles without using direct formatting.

    But I have not been able to find a way to incorporate the character style permanently as part of a paragraph style.
    Still, it works in the situation we needed.
    Attached Files Attached Files

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    Re: Body text based on Outline style? (Word97SR2)

    > As far as I know, you can't change the outline level of a Heading style.

    Gary, thanks for the confirmation. Most times when I can't do something that I want to do, there's a reason that a system won't let me do it, and after a few minutes/days reflection I can see why it is so.

    My first hurdle always seems to be "Can I really not do this, or am I just being obtuse?".


    >need to manually set all of the new style's properties

    Late last night I started wondering whether I was being premature in dragging the FormatPainter off the Formatting toolbar - that'd be a fairly easy way to make the heading look-alike.

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    Re: Body text based on Outline style? (Word97SR2)

    > Character styles have to be good for something, though.

    ... and indeed they are. I use them for any combination of Bold/Italic/Underline. I reason that if someone says "I prefer underline to bold", I merely change the definition of the character style. I make use of SmallCaps as a character style, and MacroCharacters too.


    >font formatting of your Heading 1 style using a character style

    Please see my reply to Gary. FormatPainter would be a cheap way of making the H1 paragraph LOOK LIKE the Heading 1 paragraph.

    I have to think a deal more about what I really want here. I want a "Contents" (and an "Index") heading to look like all the other level-1 headings, but not to be included in Outline View and TOCs. That last condition seems to say "I want them to be and to behave just like Heading 1 EXECEPT I don't want them sucked into any structural display.

    Character format alone would not suffice; I'd want indentation, alignment and all the other goodies.

    Maybe this weekend I'll play with a macro that attempts to construct one style from another style in everything execpt the OutlineLevel.

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    Silver Lounger Charles Kenyon's Avatar
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    Re: Body text based on Outline style? (Word97SR2)

    Yes, I use character styles the way you do. I also use them to pick out parts of body text that I want to show up in a header or footer using the STYLEREF field. I also have a character style "Name" which is non-proofing. My citation character style is both non-proofing and Italic.

    If you have WOPR, it includes a style copying utility.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Body text based on Outline style? (Word97SR2)

    > Character styles have to be good for something, though.


    Apologies. I took this as a snide reference to the inutility of character references. I confess that i was puzzled to think of this as being your intent. Put it down to fatigue on my part and rap me over the knuckles again (grin!)


    I too have a "non-proofing" style. I think it is my SmallCaps character style, because whatever I'm doing in SmallCaps is probably a resreved word or such.


    > STYLEREF field "To print the first and last names that appear on each page in the membership directory for your organization, "

    Thenk Yew!

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    Re: Body text based on Outline style? (Word97SR2)

    Apparently MS realized that this was a dumb limitation, because in Word2000, I can happily demote H1 to body text.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>Klaus

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    Re: Body text based on Outline style? (Word97SR2)

    >in Word2000, I can happily demote H1 to body tex

    Thanks, Klaus. Sometimes designers decide something ought not be done, and then learn that there's no reason why it shouldn't be done.

    Now I know that it seems reasonable to base a new paragraph style on an old one and drop the Outline level. I'll just have to wait until I upgrade to Word2000, which will probably be a few years after Word2004 comes out (grin!)

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    Re: Body text based on Outline style? (Word97SR2)

    Hi Chris:
    >>Late last night I started wondering whether I was being premature in dragging the FormatPainter off the
    Formatting toolbar - that'd be a fairly easy way to make the heading look-alike.<<

    This is an aside, but Format Painter is slower than the keyboard shortcut anyway. Instead of using Format Painter, use Ctrl+Shift+C to copy the formatting. Then you can apply the formatting any number of times using Ctrl+Shift+V, even if you've done a whole bunch of other things in between (except copy new formatting).

    I find Format Painter, or rather the equivalent keyboard shortcut, to be useful in a couple of situations:
    1. If you have applied a paragraph or character style & now want to reapply it to selected paragraphs or text;
    2. If you have a numbered list with intervening unnumbered text, & it wants to restart itself, you can make it part of the same list template by copying & pasting the format.

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    Re: Body text based on Outline style? (Word97SR2)

    > but Format Painter is slower than the keyboard shortcut anyway

    For my first month in AmiPro I taught Format painter, then met STYLES and realised that for me local character formatting was a terrible waste of time, and laid up a store of troubles for the future. I rarely use any form of local formatting now.

    That said, I like your idea of continuing the numbering. I make use of "restart Numbering" on occasion; your tip is a neat way of reversing that, and seems quite valid to my mind. Thanks.

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    Re: Body text based on Outline style? (Word97SR2)

    >>then met STYLES and realised that for me local character formatting was a terrible waste of time, and laid up a store of troubles for the future. I rarely use any form of local formatting now.<<

    I agree, Chris. However, Format Painter (or the keyboard equivalent) will copy & paste character & paragraph styles--it only pastes direct formatting if you copy direct formatting.

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    Re: Body text based on Outline style? (Word97SR2)

    A needed clarification, perhaps:

    The FormatPainter can paste a paragraph style as direct formatting, in the target paragraph. To demonstrate this:

    Test 1:
    Create a new document based on Normal.dot
    Type two brief paragraphs with some dummy text.
    Apply Heading 1 style to the first paragraph, and leave the second paragraph in Normal style.
    Select all of the first paragraph, and click once on the Format Painter.
    Then select just a few letters in the second paragraph, and release the mouse.
    The selected letters will take on the font formatting of the Heading 1 style, but the rest of the paragraph will remain in Normal style.
    The font formatting is direct formatting overlaid over the Normal style (even though paragraph 1 contained no direct formatting).

    Test 2 is similar to the above, but this time select just part of the first paragraph before clicking on the Format Painter. Then select all of paragraph 2 and release the mouse. This time the entirety of paragraph 2 will resemble paragraph 1, but the style will still be Normal - all of the new formatting is direct formatting.

    Test 3 is to select the entirety of paragraph 1, click on the FormatPainter, then select the entirety of paragraph 2. This time the style for paragraph 2 changes to Heading 1.

    Double-clicking on the Format Painter will permit you to use it multiple times (until you press Escape), but the rules for what gets applied still are the same as above.

    So the Format Painter is pretty flexible and will do different things if used diferent ways; the biggest problem I think is that the diferences are not obvious (maKing it much too easy to end up applying direct formatting, even if the intention was not to do so).

    Gary

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    Re: Body text based on Outline style? (Word97SR2)

    Thanks, Gary, and I completely agree. You can copy & paste styles, rather than direct formatting, BUT you have to know how. To copy a paragraph style, you must select the paragraph mark, regardless of what else is selected in the paragraph.

    In order to paste the style in the second paragraph, you must either select the second paragraph mark (with or without other text) OR select no text (just put the cursor in the second paragraph).

    Copy & pasting character styles is different. You can copy a character style by either selecting text with that style or just placing the cursor inside a word that has a character style. You can paste the character style by either selecting the text first or placing the cursor inside a word.

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