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  1. #1
    New Lounger
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    Highlighting Problem

    Word 2000 sp2

    I have a user who just started using word so she is use to word perfect and keyboard commands only. In some of her documents she leaves blank spaces throughout her document and uses the highlighter and different colors so she can go back in the future and by the color knows where to insert what text. (don't ask).

    Anyway In Word perfect you can highlight spacing alone with no problem. In word it will not highlight the spacing alone. It will highlight the whole line with the spacing but not the spacing alone.

    Any thoughts. - please she is hostile.

    Thanks.
    [img]/w3timages/icons/yikes.gif[/img]

  2. #2
    Super Moderator
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    Re: Highlighting Problem

    Hi,

    A typical strategy for this is to enclose the spaces in square brackets. It is more trouble to type (and your hostile user may not like it) but it's one way to do it.

    You could save a chunk of spaces with brackets around it as an autotext and give them a shortcut key combination or a toolbar button to make this quicker to insert.

    Hope this helps,
    Gary

  3. #3
    Star Lounger
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    Re: Highlighting Problem

    I understand about hostile users. But just to come at this from another angle, would it be possible to convince the user to make use of the search and replace function built into Word? A simple code would do - eg. ** replaced by "whereas, the party of the second part" throughout the document would save all that highlighting time.

    Good luck

  4. #4
    5 Star Lounger
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    Re: Highlighting Problem

    Although she can't use the highlighting button, she can use borders and shading. Format / Borders and Shading / Shading tab. With text selected, it should default to Apply to Text.

    This option also gives her more colors to play with. [img]/w3timages/icons/smile.gif[/img] You can even give her a button by customizing the toolbar to add the Borders and Shading option from the Borders category.

    HTH
    Karen

  5. #5
    New Lounger
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    Re: Highlighting Problem

    Everyone thanks for the help

    Karen - your suggestion will work for her - This is the first time I look forward to calling her back. [img]/w3timages/icons/nuts.gif[/img]

  6. #6
    Uranium Lounger
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    Re: Highlighting Problem

    One other suggestion for your user is to use comments. I have insert/comments assigned to Alt+Ctrl+A (a holdover from annotations). Then she could press the shortcut key & it would be highlighted. She could also type notes to herself as to what to put in.

    AND, you could show her how to browse from one annotation to the next using the browse button at the bottom of the scrollbar. Furthermore, Alt+V,A opens the annotation box & a single click will take her from one annotation to the other.

    Hope this helps.

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