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  1. #1
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    Using Normal.dot to suppress page # (Word 97 SR-2)

    Hi. I want to format Normal.dot so that documents based on it suppress the page number in the footer of the very first page of the document, but show it on all subsequent pages (even when there are multiple sections in the document).

    We were using a page field code of 'If {page}>1 {page}' in the footer. This does the trick, but throws off page numbering on redlines done with DeltaView.

    I tried setting the Page Layout for section 1 of Normal.dot to Different First Page, then included a {page} code in the primary footer for section 1 but not in the first page footer. (Had to add a 2nd page, format teh footers, then delete the 2nd page before saving the template.) Works great, but if the user adds other sections, the page number doesn't show on the first page of those sections.

    Next, I tried creating two sections in Normal.dot, formatting the first section for Different First Page as above, but not the second section. I added the {page} code to the primary (and only) footer for the second section. Then I saved the template, deleted the section breaks, and saved again. When I created a new document and added a few sections to it, all pages showed the page number - including the very first page! Somehow the first section had lost the Different First Page setting.

    Can anyone suggest another approach? Thanks in advance.

    Bob

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Why doesn't it work to just set the section 1 header/footer to different first page and put the page number in the footer?

    Adding sections should not alter the page numbering unless the user messes with the subsequent section settings.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Kevin,

    I don't know why, but here's what happens: In Normal.dot, I set the section 1 header/footer to different first page and put the page number in the footer. Then I create a new document. Page numbering is fine, until I add a section 2 to the document. That section takes on the different first page header/footer setting of section 1. All subsequent sections take on that same setting. So for each new section I add, the first page of that new section does not show the page number.

    Bob

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    We may need to get the big guns in here, but I can get the effect you want by using Continuous section breaks (with regular page breaks) instead of New Page section breaks. My guess is that since Word defaults to "same as previous" when you insert a new section, your new section inherits the "different first page" setting in section 1.

    If the section breaks are continuous, the "different first page" setting applies only to section 1. This info is based on my experience. There's got to be a better way.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
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  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    First, addressing the question you didn't ask: Generally, you should not be putting any text into your normal.dot (other than AutoText). This includes headers and footers and page numbers. Doing so will mess up labels, and, from what I've heard, cause other problems as well.

    Why not use a different template for documents of this type?

    Then back to the questions you did ask:
    The formatting for a section, including headers and footers, is embedded in the section break. The last paragraph mark of a document counts for the last section break. When you deleted the section break between the first and second sections, you deleted your formatting for your first section.

    You could use an IF field such as:

    { IF { Section } > 1 { Page } { IF { Page }[/b] > 1 { Page } "" } }

    Translated: If this section is greater than 1 put in the page number, else if the page number is greater than 1, put in the page number, else skip it. You can't use the Insert => Field wizard to write this, you have to type it using Ctrl-F9 to put in the field delimiters { } which are not the same as the braces { } above the brackets [ ] on your keyboard.

    Note, this will still produce a page number on the first page if your user manages to put multiple sections on that page, which can be done.

    For more info on fields, follow the links at Word Web Resources - Fields (addbalance.com/word/wordwebresources.htm) especially Cindy Meister's series of articles.

    Again, IMO nothing of this sort ought to be in your normal.dot, except as an AutoText entry.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Kevin,

    Thanks for the response. I can't guarantee that my users will use only Continuous section breaks - in fact, I can pretty much assume they'll use just about everything! - in their documents.

    If there is a better way, no one has come up with it so far.

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Charles,

    Thanks for the posting.

    I totally agree with you that nothing should be left in Normal.dot. However, the law firm I work for disagrees, and since they pay my salary... <img src=/S/crazy.gif border=0 alt=crazy width=15 height=15>

    Thanks for clearing up the reason why the section formatting was reverting on me.

    Regarding the "IF" statement, perhaps you didn't read my original posting. It is just such a statement in the footer that seems to be causing the problem with DeltaView. That's why I was looking for alternative approaches.

    Bob

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Do you have the "report" or "summary" page in DeltaView set to go to the end of the document or the beginning?

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    Re: Using Normal.dot to suppress page # (Word 97 SR-2)

    Van,

    We don't include the Summary at all. Thanks.

    Bob

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