Results 1 to 5 of 5
  1. #1
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Phoenix, Arizona, USA
    Posts
    265
    Thanks
    1
    Thanked 0 Times in 0 Posts

    Document Protection (Word 97)

    What I want to do is have a 4 page form that is completed by one person, saved into a shared directory, which then can opened by other people - but the second and subsequent people who open the document will be unable to change the contents - except for a portion of the document, on the first page, that is used to indicate the disposition of the form. Is there a relatively easy way to do this?
    Ed
    "Somebody left the cork out of my lunch." - W. C. Fields

  2. #2
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Location
    Sun Prairie, Wisconsin, Wisconsin, USA
    Posts
    2,049
    Thanks
    124
    Thanked 119 Times in 116 Posts

    Re: Document Protection (Word 97)

    A suggestion: Quick and dirty way: Save the form as a template. If it is a "protected form" throughout, fine. Include an AutoOpen macro in your template that disables all of the fields in the form except the ones you want your subsequent people to be able to change. You may also want to record a macro in your template that you can run to enable all of those fields since your AutoOpen will run when you open the template for editing.

    This does not differentiate as to whether the person who opens the saved document is the person who wrote it or someone else. The fields would be locked to anyone except the person who created the document from your template.

    You can get fancier but you asked for relatively easy.
    Charles Kyle Kenyon
    Madison, Wisconsin

  3. #3
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Document Protection (Word 97)

    Forms protection is section specific, so if you create section breaks around the portions of the form in which changes are okay and protect everything else, you can get close. If the form is intended for multiple uses for different cases, Charles' suggestion of first saving it as a template would help prevent people from overwriting one another's entries in the portion they are allowed to change.

  4. #4
    Silver Lounger Charles Kenyon's Avatar
    Join Date
    Jan 2001
    Location
    Sun Prairie, Wisconsin, Wisconsin, USA
    Posts
    2,049
    Thanks
    124
    Thanked 119 Times in 116 Posts

    Re: Document Protection (Word 97)

    What I was suggesting would give the person who creates the form based on the template access to fields that would not be available to anyone who opens the form subsequently (including the original creator). Again, just a quick and dirty way to approximate a goal.
    Charles Kyle Kenyon
    Madison, Wisconsin

  5. #5
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    Phoenix, Arizona, USA
    Posts
    265
    Thanks
    1
    Thanked 0 Times in 0 Posts

    Re: Document Protection (Word 97)

    Thanks for the Q&D - this will work for the interim - eventually, I'll need to have the document locked down a little tighter than what you have suggested, perhaps in a two stage process - once the disposition of the document has been noted and saved - I don't want anyone changing anything within the document.
    Ed
    "Somebody left the cork out of my lunch." - W. C. Fields

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •