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  1. #1
    New Lounger
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    Autotext Question (Word 2000)

    I have a friend who needs a solution that I thought AUTOTEXT would be just dandy for. I am not an autotext user myself but knew of the feature. She tried it and thinks it's great but needs to know if it's a 'networkable' solution. Here is the scenario and please make any and all comments/recommendations you'd like.

    Nearly a 100 users fill out word documents and need to insert a paragraph depending on the document. Only problem is that there are over a hundred possible paragraphs that could be used. She would rather have one centralized spot for these paragraphs that could be inserted so that any modifications would only have to be done once. She really likes the autotext but can't figure out how to configure it on a network.

    Any suggestions? Thanks! <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Autotext Question (Word 2000)

    AutoText is stored in templates. So... to make this template available to all users for these documents you could:

    (1) Change those documents so that they are "based on" (their "attached template" is) the shared template. When the users open or create the relevant documents, the AutoText will be available in the context of those documents.

    (2) Create a shortcut to the template in the Word startup folder. Word should load the template when it starts up, making the AutoText available all the time to all documents. (If the template will only be used occasionally, this might turn out to be too much overhead, but it's a lot easier than changing a large number of Word documents.)

  3. #3
    Uranium Lounger
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    Re: Autotext Question (Word 2000)

    Hi Maeven:
    And to add 1 more option to Jefferson's.
    3. If the template will be used only ocassionally, create a template to contain the AutoText & keep it in the workgroup folder. Have the users add it through Tools/Templates & add-ins. Then they can go there & tick the box for the template so that they can use the AutoText.

    Of course, if the users are not sophisticated <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>, that may not work.

  4. #4
    New Lounger
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    Re: Autotext Question (Word 2000)

    Thanks guys! Those solutions are wonderful, and very educational....I've passed them on to my friend and hopefully will find a good solution with them. I suspect so.
    Thanks again for such good advice....
    Wendy

  5. #5
    Silver Lounger Charles Kenyon's Avatar
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    Re: Autotext Question (Word 2000)

    Hi,

    Copying / Moving / Sharing Customizations like Macros, AutoText, AutoCorrect, Toolbars, and Keyboard Reassignments in Word

    A global template can be placed on the network server and each user's network login script can be used to update a copy of the user's computer (in the Startup folder for Word). That way you don't have to kick everyone off from Word to be able to edit the global template. (Only problem is some users never log off so are never updated, but that can be handled as well.)
    Charles Kyle Kenyon
    Madison, Wisconsin

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