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  1. #1
    New Lounger
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    traveling with outlook (Outlook 2000)

    What is the simplest way to set Outlook up for use both in the office and while on the road?
    I've read about Remote Mail and Offline folders, and it looks like offline folders is the way to go, but when I dial-up the server directly, it starts giving me duplicates of messages I already have on my notebook. If I dial-up my local ISP, I can't connect to our server at all.
    Our network administrator ended up setting me up with an pop3 account that I can access with outlook express when I'm on the road, but now I have 2 email programs, outlook and outlook express! Isn't there a way to use outlook for both situations? Does it require specific server settings to allow me to access my mail from the internet?

    Maybe this is several questions wrapped into one, by any help would be greatly appreciated!!!

  2. #2
    Platinum Lounger
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    Re: traveling with outlook (Outlook 2000)

    You should be able to access your POP3 account using Outlook. You should be able to replicate the Outlook Express settings in your Outlook Tools|Accounts. In relation to your other questions, I suspect fellow Loungers may be more able to respond if you could indicate whether your office setup is using Exchange and also whether your use both a notebook and a desktop. HTH
    Gre

  3. #3
    New Lounger
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    Re: traveling with outlook (Outlook 2000)

    I can set Outlook to retrieve the pop3 messages by setting up an internet mail service, but I'm on an echange server, and I think that effectively gives me two server connections to the same account. I'm just using my notebook, when in the office, I connect with the ethernet card, when on the road, via modem.

    If I dial directly into our exchange server, there doesn't seem to be a problem (besides taking forever to synchronize!). The problem is when I'm out of the country -- I'm trying to go through a local ISP, and can't find any information on setting Outlook or Exchange for this configuration and our systems people don't seem to know either.

    Thanks for the reply!

  4. #4
    Platinum Lounger
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    Re: traveling with outlook (Outlook 2000)

    On the basis that you've synchronised and downloaded all your office material before you go out on the road, you "should" not be downloading duplicates through your Internet Mail setup. As far as when you're out of the country, I think you're trying to have the best of both worlds by trying to access your Exchange Server through an ISP. The usual choices are either to dial in direct (paying long distance call rates) or use Outlook Web Access (which lets you log in to your Inbox through a web browser). From the sound of it, your organisation does not have Outlook Web Access set up. HTH
    Gre

  5. #5
    Super Moderator jscher2000's Avatar
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    Re: traveling with outlook (Outlook 2000)

    > I can set Outlook to retrieve the pop3 messages by setting up an internet mail service,
    > but I'm on an Exchange server, and I think that effectively gives me two server connections
    > to the same account.

    I'd characterize it as one connection to your Exchange mailbox and one connection to duplicate copies of new messages in your Exchange inbox.

    I don't think you would want to download duplicate messages from your POP3 account into your offline folders Inbox, because my understanding is that they then would be re-sync'd with your Exchange Inbox. On the other hand, if you reply, you probably do want the replies to end up in your Exchange Sent Items. So... how to work around this? I don't use Exchange, so I don't know whether it's possible for you to set up an Internet mail service delivering to a different folder (not your OST Inbox), but that would seem to be the best workaround.

    This may well be muddled thinking, but perhaps there is something here that will help...

  6. #6
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    Re: traveling with outlook (Outlook 2000)

    To do it your way: Create a new profile using a pst, not an ost. Use the leave mail on server setting for the pop account that uses this pst. Do a mail check before you leave, if you have a lot of mail. If you get a lot of junk mail, use remote headers, otherwise, just do a send and receive.

    Better: the admin should set up an imap acct. you would have access to all folders, not just inbox. Then use Outlook Express. Not that the other folders would do you any good (calendar, tasks etc) but if you use other mail folders or public folders, you could access them. All mail remains on the server this way.

    Why express? Speed. Outlook is S-L-O-W. Very slow. IMAP on express is fast and can pull down the headers - getting only bodies for the important mail. And all mail is left in your mailbox. No worry about leaving it on the server.

    If the server isn't setup right, you'll need to send using outlook connected to the server, so you need ot test this fully before leaving, to make sure the admin has the server set correctly. (We haven't figured out what's correct yet, that still leaves it closed to relay <img src=/S/sad.gif border=0 alt=sad width=15 height=15> so we use OWA if we must reply to something read using IMAP. Since we don't reply much when on the road, it's a very fast solution. If we needed to reply a lot, we'd probably use yahoo accounts for replies.)

  7. #7
    Super Moderator jscher2000's Avatar
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    Re: traveling with outlook (Outlook 2000)

    If you get on the net using your own ISP, and connect to Exchange Server using an IMAP account, could you "send using" your ISP's SMTP server somehow, or would the IMAP settings override that option?

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