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  1. #1
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    Textbox layout (PPT 2000)

    I'm just trying to create simple text layouts of songs for projection in church. I use big fonts, so getting a max consistent width is important. There seems to be some control that I cannot find.

    Generally, each line is centered. Most of the time that works as expected. But sometimes (generally this is when editing a pre-existing slide) There is a larger space on the left side than on the right. Once that occurs, I can't find a way to correct it.

    In other programs there is usually a format command that sets the offset margins inside a text box. I can't find anything similar in PPT.

    Anybody know what my problem is?

    Oh, while I'm at it, one other. When set to left alignment, lines that wrap have the first line offset left of the rest of the lines. I hate that. Anyway to change it?

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    Re: Textbox layout (PPT 2000)

    Paul,

    It would probably be helpful if you could post a sample of what the problem is. However, on my PPT 97, I do have the capability to adjust the internal offsets from the edge of the box. Right clicking on the edge of a text box (or other autoshapes) brings up a menu. The last item is Format TextBox (or AutoShape). The right-most tab is TextBox. In that dialog is the capability to change the internal offsets from the edge of the shape. I use this all the time (including at work where I do have ppt 2000).

    If this is happening on pre-existing slides (one you didn't do?), check the ruler at the top while the cursor is inside the box. If the two indent-tabs on the ruler are not at the left margin, this would explain why there's a larger space at the left. Now the issue is how did it get there to avoid for the future; fixing is probably easy - move the tabs.

    As far as your 2nd problem, again check the indent-tabs. The top one governs the indent for the first line of a paragraph (say a bullet point) while the bottom one governs the indent for all the remaining lines of a paragraph. It sounds like the bottom one may be to the right of the top one. Note that the bottom one has 2 parts: a square part and a triangle part. If your mouse is on the square part, you can move both tabs in unison when you drag the bottom tab by the square part. If your mouse is on the triangle part, you only move the bottom tab.

    Hope some of this helps.

    Fred

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    Re: Textbox layout (PPT 2000)

    Thank you, most excellent good samaritan. It appears as Format Placeholder in my menus and I guess I had never looked there.

    And why it had never occurred to me to turn on the ruler, I cannot explain.

    Again, I thank you. This is a great help.

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    Re: Textbox layout (PPT 2000)

    I finally found an example of my problematic slides. The hints you gave me have been a big help on some slides but this one still has issues I don't understand. Look at the size of the margins left and right and look at where it thinks center is.

    I appreciate any insights you can provide.

    Hmm. That's fascinating. The system will not let me upload a .PPT file to the PowerPoint forum.

    I'll Zip it and send it on.
    Attached Files Attached Files

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    Re: Textbox layout (PPT 2000)

    Paul, I agree with you that consistency and readability are the two most important factors in projecting songs. The easiest way to enforce this is to only change formats in the slide master: this way each slide is identical. If the text doesn
    Attached Files Attached Files
    <font face="Comic Sans MS">Sam Barrett, CACI </font face=comic>
    <small>And the things that you have heard... commit these to faithful men who will be able to teach others also. 2 Timothy 2:2</small>

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    Re: Textbox layout (PPT 2000)

    Nice clean design. I used to use white text on black but, since we got a more powerful projector, I find that color adds some variety. Though my wife doesn't often care for my color selection. Hey, I'm an engineer, not an artist.

    Personally, I find that using Upper/Lower case helps in quick reading. Especially when I am forcing space between words tiny to try to fit a line onscreen. I wish powerpoint allowed adjusting leading in the fonts.

    I originally chose the graphic because it was sort of a star-in-the-east look. We were approaching Christmas. I've just never changed it.

    Do you know of any way to search for the presence of unused textboxes on a slide? The only way I can find them is to slowly move the mouse around the screen looking for a cursor change. They foul up the occasional macro, among other things.

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    Re: Textbox layout (PPT 2000)

    <img src=/w3timages/blackline.gif width=33% height=2>
    > Hey, I'm an engineer, not an artist.
    <img src=/w3timages/blackline.gif width=33% height=2>
    so listen to your wife! <img src=/S/bash.gif border=0 alt=bash width=35 height=39>

    <img src=/w3timages/blackline.gif width=33% height=2>
    > using Upper/Lower case helps in quick reading
    <img src=/w3timages/blackline.gif width=33% height=2>
    Maybe, but remember you know what's on the slides. Try asking someone over 50 and/or visitors which is easier for them to read.

    <img src=/w3timages/blackline.gif width=33% height=2>
    > graphic
    <img src=/w3timages/blackline.gif width=33% height=2>
    The graphic was nice. Didn't distract.
    <font face="Comic Sans MS">Sam Barrett, CACI </font face=comic>
    <small>And the things that you have heard... commit these to faithful men who will be able to teach others also. 2 Timothy 2:2</small>

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    Re: Unused Textboxs (PPT 2000)

    Here is a macro that cycles thru the shapes the people sometimes call textboxes and deletes them if desired. HTH
    <pre>Option Explicit
    Sub DeleteShapes()
    Dim i As Integer
    Dim s As Shape
    Dim rsp As VbMsgBoxResult
    With ActiveWindow.View.Slide
    For i = .Shapes.Count To 1 Step -1
    With .Shapes(i)
    Select Case .Type
    Case msoAutoShape, msoCallout, msoFreeform, _
    msoGroup, msoLine, msoPicture, msoPlaceholder, _
    msoShapeTypeMixed, msoTextBox
    .Select
    End Select
    rsp = MsgBox("Delete this shape?", _
    vbYesNoCancel + vbDefaultButton2, "Clean Up Slide")
    If rsp = vbCancel Then Exit Sub
    If rsp = vbYes Then .Delete
    End With
    Next i
    End With
    End Sub</pre>

    <font face="Comic Sans MS">Sam Barrett, CACI </font face=comic>
    <small>And the things that you have heard... commit these to faithful men who will be able to teach others also. 2 Timothy 2:2</small>

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    Re: Textbox layout (PPT 2000)

    Paul,

    I've been in class all day today - learning powerpoint. <img src=/S/grin.gif border=0 alt=grin width=15 height=15> Not really. Learning how to manage projects (I'm an engineer also). So I'm just getting back to your email and saw Sammy's as well.

    Not sure what you did with Sammy's email but it looks like his item about pre-formatted slides came very close as to why your lines are not centered "properly".

    Now that you have the horizontal ruler turned on (I hope), it's even more apparent. On slide 1, you can see 3 tabs on the ruler. It turns out that all lines on this slide are indented to the 3rd level (or indented with 3 tabs) although the bullets were turned off. If you look carefully at where the 3rd set of tabs is on the ruler, all the lines on slide 1 are CENTERED in the space from where the 3rd set of tabs is on ruler to the right side of the sheet. If you look at the Formatting toolbar, you'll see a set of left- and right-pointing green arrows for Promoting and Demoting "heading levels" (hope you know what this means but let me know if you don't). Click the left arrow twice and you'll move the text left as you promote it. Now it will be better centered. Moreover the left arrow will go blank since you can't promote this any further. At least on my ppt 2000, you do NOT automatically get a 2nd level or 3rd level of tabs on the ruler until you demote a 1st (or higher) level of text by clicking the right-pointing green arrow or hitting tab.

    If you look at slide 2, all the lines BUT the last 3 are also at the 3rd level. The fix is the same as above. It turns out the last 3 lines are at the first level of indent/tabbing and look centered across the page to me. Remember that the first line of a para is indented per the top-most of the pair of tabs on the ruler.

    If all the lines on both slides were at the 3rd level of indent, I'd say someone copied and pasted the lines and didn't notice where they were being places. Or copied a bunch of 1-line paragraphs maybe from Word and pasted them starting at a 3rd level of indent. The fact that 3 lines are at the first level of indent confuses me.

    Another thing I'll mention, as an artist <img src=/S/grin.gif border=0 alt=grin width=15 height=15>: it seems like the line spacing between lines is very tight to the point of cutting off descenders. Don't know if you care. I sometimes reduce this to get things to fit but never below 0.9 or, in extreme cases, 0.8. However, in this case, it seems like there's still vertical room on the page yet the line spacing was reduced to 0.6 (check it under the Format menu). As Sammy said, it might be better to put it over 2 pages.

    So hope this helps.

    Fred

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    Re: Textbox layout (PPT 2000)

    Guilty on all counts. And you and Sammy are being major helps in figuring out my problems.

    Line spacing. Yup, I tend to run somewhat tight, though I do try to look out for disappearing descenders. (You should see what I do to the space between words when trying to fit text on a line. <img src=/S/devil.gif border=0 alt=devil width=15 height=15> )

    After having created a 100 or so songs at 32 point I suddenly get comments about 'the print is so small'. So I am going thru and changing to 48 point. I admit a tendency to try to keep the same number of slides, though for some songs there is just no way. I'll probably end up redoing some of the more cramped looking ones. Anyhow, I think the example slide was from part way thru the conversion process.

    As for learning from the ruler, I only recently noticed that, although the ruler is showing, you don't see any of the relevant formatting unless you have clicked in the box. Logical, I know, but an important point I had missed. Now that I know what to look for, I think I can conrol this.

    What a mess. But at least I now have a fighting chance. <img src=/S/salute.gif border=0 alt=salute width=15 height=20>

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    Re: Textbox layout (PPT 2000)

    Paul,

    Oops, forgot to mention - click on the box to make the tabs show up on the ruler. Since it was so big, I just did it instinctively and didn't even think about mentioning it.

    Looks like you're on your way.

    Fred

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    Re: Unused Textboxs (PPT 2000)

    That is incredible. Some of the slides have shown 6 empty text boxes. I have no idea why. One does have to be careful.

    Thanks.

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    Re: Textbox layout (PPT 2000)

    Paul,

    sorry I didn't notice your last question earlier:
    >Do you know of any way to search for the presence of unused textboxes on a slide? The only way I can find them is to slowly move the mouse around the screen looking for a cursor change. They foul up the occasional macro, among other things.

    Of course, there's Sammy's macro which is better than my answer. But this gives you another tool:
    -just select any shape you can see. Now hit the tab key. The next shape, regardless of what it is, will be selected. keep hitting tab and the next shape is selected - even ones completely hidden behind other shapes. I believe the order is based on how the shape was added to the slide. Once you get to the end, tab just cycles back to the beginning. From your point of view, you don't really care about beginning/end. you'd just care about when the cycle starts over again. Shift-tab selects the previous shape in the sequence.

    Fred

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    Re: Unused Textboxs (PPT 2000)

    Sammy,

    I was looking at the code you provided to delete ppt shapes. Of course, that's in my bag of tricks now. I've never done any ppt VBA (well, tried to once and it failed) although I write VBA for other Office apps. So 2 questions on your code:

    1. what does the Case do in this, ah, case? I know what Select Case does in general. But here, it seems like you're doing a Case Select on a bunch of different objects and then selecting it (.Select). There is no alternative behavior if the match on .Type is something other than the first Case. So why do the Select Case at all? Couldn't you do something like .Shapes(i).Select? Are there other shapes that the loop would find that are not listed in the Case? What happens if one of these matches since they're not provided for in the Select Case?

    2. It looks like the code uses Cancel to mean "don't loop thru the shapes anymore" as opposed to don't delete the current shape (which would be the No response). Just wanting to confirm.

    Thks.

    Fred

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    Re: Unused Textboxs (PPT 2000)

    I liked the use of select. It is much neater than

    <pre> IF .Type = msoAutoShape OR .Type = msoCallout OR .Type = msoFreeform _
    OR .Type = msoGroup OR .Type = msoLine OR .Type = msoPicture _
    OR .Type = msoPlaceholder OR .Type = msoShapeTypeMixed OR .Type = msoTextBox

    </pre>


    StuartR

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