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  1. #1
    Silver Lounger
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    Outlook forms (O98, WinNT4)

    Could anyone tell me, please, how to get a form to use a different form when replying/forwarding, that picks up the info from the first form?

    To be more specific, I'm working on a form by which staff request holiday. When the supervisor receives it, he/she needs to reply/forward to the originator and the administrator who records it, marking it agreed (or not) with notes if necessary. The reply/forward therefore needs to add an extra set of fields to the original.

    I've found a checkbox that says 'Use form only for responses' on the Properties page, which seems to indicate it could be used in that way, but I can't find anything that tells me *how* to use it!

    <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23>
    Beryl M


  2. #2
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    Re: Outlook forms (O98, WinNT4)

    Don't worry, I've managed to work this one out for myself (if anyone else wants to know, drop me a line!)!

    Thanks anyway!
    Beryl M


  3. #3
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    Re: Outlook forms (O98, WinNT4)

    We have created an outlook form using the message template. We have 3 tabs; message; timesheet and expenses. All the fields we have used are user defined fields. We have published the form but when we send it, the form arrives as a blank message without any of the fields. How do we set the form up so that all are fields are on the form when we send it? Also can you let me have the answer to your query as we also want different options when someone replies.

    Thanks

  4. #4
    Platinum Lounger
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    Re: Outlook forms (O98, WinNT4)

    it was published to organizational forms? if not, or if the user doesn't have access to org forms, you need to send form definations.

  5. #5
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    Re: Outlook forms (O98, WinNT4)

    Message forms, along with several others, have a separate compose page and read page. Sounds like you may need to put your user fields in the read page. You should see a button called "Edit Read Page" when you're in design mode.

  6. #6
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    Re: Outlook forms (O98, WinNT4)

    Sorry, forgot to add, with regard to my original problem, on the original form, go to the Actions page, click on Reply (repeat with Reply to all and Forward), then Properties button and change Form name to that of your new form for replying. If you can't see it, click on Forms... to bring up the usual window for finding a form.

    HTH
    Beryl M


  7. #7
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    Re: Outlook forms (O98, WinNT4)

    The answer to my problem was, take a copy of the original form, alter the copy as you want the reply to be different, then tick the box on the Properties tab on the copy that says 'only use for replies'. As long as the fields on the reply form are not materially changed from those on the original, Outlook will automatically pick up the values for them and put them in the equivalent fields on the reply.

    As far as your question goes, I am very much a newbie to Outlook forms and I'm not really sure what your question is - do you mean the fields don't show up to be filled in, or that having been filled in, they are blank again when they arrive? If the latter, I think you'll find it's the value of the field that's missing. Open another form, one that works (under Design a form), select a field similar to the one you want, right click and choose Properties and select the Value tab. Note what's there, then open your form, do the same and try to make the Value match the one that worked, altering what's different to your field.

    I'm sorry I can't be more specific but when I did it I only got it to work by trial and error based on the above method; in desperate cases, I even dragged a field from a form that worked to my form (with both open simultaneously, of course) and used that, because then it was set up to work!

    Hope this helps.
    Beryl M


  8. #8
    New Lounger
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    Re: Outlook forms (O98, WinNT4)

    We have done as you suggested in Outlook 2000 and it runs fine in Outlook XP but not in Outlook 2000. Any ideas what this could be?

    Thanks

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