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  1. #1
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    Fillin Forms (Word 2000)

    I'm new here, so bear with me. I work in a law office. We're switching from WordPerfect to Word 2000. I have all of these neat templates and macros in WP. None of them translate into Word though. I need to be able to enter new information into existing forms, such as letterhead, civil action cover sheets, compmaints, etc. With fillin forms, I end up with multiple pop-up boxes asking for info, example: for a letter I need to enter the date, name and address, re line and salutation. How can I have one screen which asks for different pieces of information to be placed in different spots in the form? I don't mind delving into VB, but I need a few pointers. Thanks.

  2. #2
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    Re: Fillin Forms (Word 2000)

    You'll need some time as well as a few pointers. You're heading toward VBA development, specifically userforms, code modules and the like.

    You might also be able to get away with creating form fields on these template and have the user fill these in. I find Word form fields way to limiting.

    Try a search on the Word and VBA forums for VBA Tutorial. You should find a link to the MVP.org site which has some great "getting started" stuff. Other brainiacs around here can give you lots of pointer on where to turn next.

    See you over in the VBA forum soon.
    Kevin <IMG SRC=http://www.wopr.com/w3tuserpics/Kevin_sig.gif alt="Keep the change, ya filthy animal...">
    <img src=/w3timages/blackline.gif width=33% height=2><img src=/w3timages/redline.gif width=33% height=2><img src=/w3timages/blackline.gif width=33% height=2>

  3. #3
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    Re: Fillin Forms (Word 2000)

    Thank you. I kind of figured that I'd have to go the VB route. I'm looking into brushing up my rather rusty VB skills. I'll most likely be visiting the VB forum soon.

  4. #4
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    Re: Fillin Forms (Word 2000)

    You might also take a look at forms & formfields, however. There are numerous documents which contain boilerplate information & need to have only certain fields filled in. Formfields do have limitations because so many of Word's features are disabled in protected forms. Nevertheless, there are workarounds & macros (e.g. spellchecking in a protected form). Whatever you decide, converting from Word Perfect to Word will not be painless.

  5. #5
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    Re: Fillin Forms (Word 2000)

    One of the nicest, easiest to use and very inexpensive applications is from Bill Coan -- it's call DataPrompter

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: Fillin Forms (Word 2000)

    You may want to take a look at How to create a UserForm on the MVP FAQ site.

    Also, take a look at Word "Forms" - links about.

    You may want to look at the Legal Users Guide to Microsoft Word - annotated.

    On a side note, the following "rant" and its references may be of interest to you, or not... I would recommend reading all of the references before you expend too much energy on template design.

    Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses, but if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15> If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power.

    See Word for Word Perfect Users (addbalance.com/word/wordperfect.htm)
    Word Perfect compared to Word (mvps.org/word/FAQs/)
    Tips and Gotchas (mvps.org/word/FAQs/)
    Does Word Have Reveal Codes? (mvps.org/word/FAQs/)
    Word Perfect to Word Converters and Why None of Them Are Perfect
    Converting Documents from Word Perfect to Word
    for information on Word for Word Perfect users.

    For more:
    How to Create a Template (Part 1) (mvps.org/word/FAQs/)
    How to Create a Template (Part 2) - download the Word version which includes a template built the way the tutorial describes. It is a work of art. (mvps.org/word/FAQs/)
    Word's Numbering Explained by John McGhie (mvps.org/word/FAQs/)
    Understanding Styles (addbalance.com/usersguide/styles.htm)


    In Word 2000 or later you can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this.

    Sub ShowMeFunctionKeys()
    Commandbars("Function Key Display").Visible = True
    End Sub


    Learn about Styles - really learn! I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did.

    So much for my rant. <img src=/S/hushmouth.gif border=0 alt=hushmouth width=16 height=16>

    Finally, in WP a lot of people use macros to hold chunks of text - boilerplate. In Word this function is filled with AutoText and AutoCorrect, not macros. Follow the links at Word Web Resources - AutoText for more information on these tools.
    It's a lot of reading, I know. It's OK to chunk it down and do a bit each day, but I would recommend that you make it a top priority to do that bit each day.
    Charles Kyle Kenyon
    Madison, Wisconsin

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