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  1. #1
    New Lounger
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    track changes (Word 2000)

    when more than one person edits a doc with track changes on, Word lets you know who made what changes. Now suppose that after the various edits are made you want to send the document to the "other side" (think contract negotiations) and you don't want them to see anything but one uniform set of revisions. You don't want them to be able to figure out which of several people made which edits. I have tried converting all the edits to red (by switching off the track by user feature) just before sending but it seems that the information is still there and all the other side has to do is turn track by user back on. Does anyone know how to make all the edits be permanently blended to look like one person made them? Thanks.

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: track changes (Word 2000)

    You need to "accept" the changes. Tools|Track Changes|Accept or Reject Changes... will bring up a handy dialog.

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    Re: track changes (Word 2000)

    I haven't tried this but, if you still need to have the changes tracked, but appearing to be from a single person, you could try.
    1. <LI>Reject all the changes and save the document with a new name
      <LI>Open the original and accept all the changes
      <LI>Tools => Track Changes => Compare Documents should now be able to merge all the changes as though they had been made by one person
    StuartR

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    Super Moderator jscher2000's Avatar
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    Re: track changes (Word 2000)

    Stuart's post stimulated me to think that I misinterpreted what you want: you want the appearance of redlining without the identifying information. This is the procedure I use to do that:
    <pre>Sub ConvTrack()
    'Convert Track Changes to stable font attributes
    'Copyright Jefferson Scher 8/30/01

    'Get user preferences
    prefsStart:
    Dim frmPrefs As New frmRedlineStyle
    With frmPrefs
    .Show
    'MsgBox .Tag
    If .Tag = "Quit" Then
    Set frmPrefs = Nothing
    Exit Sub
    Else
    Dim bolBold As Boolean, bolUnder As Boolean, bolStrike As Boolean
    Dim bolInsColor As Boolean, bolDelColor As Boolean
    bolBold = (.chkBold <> 0)
    bolUnder = (.chkUnder <> 0)
    bolStrike = (.chkStrike <> 0)
    bolInsColor = (.chkInsertColor <> 0)
    bolDelColor = (.chkDelColor <> 0)
    Set frmPrefs = Nothing
    End If
    End With

    'check user preferences
    If Not (bolBold Or bolUnder Or bolInsColor) Then
    If MsgBox("Insertions will blend in as regular text. Okay?", _
    vbCritical + vbYesNo) = vbNo Then
    GoTo prefsStart
    End If
    End If
    If Not (bolStrike Or bolDelColor) Then
    If MsgBox("Deletions will blend in as regular text. Okay?", _
    vbCritical + vbYesNo) = vbNo Then
    GoTo prefsStart
    End If
    End If

    'make the changes
    Dim revMark As Revision
    If ActiveDocument.TrackRevisions = True Then _
    ActiveDocument.TrackRevisions = False
    For Each revMark In ActiveDocument.Revisions
    If revMark.Type = wdRevisionInsert Then
    revMark.Range.Select
    revMark.Accept
    With Selection
    If bolBold Then .Font.Bold = True
    If bolUnder Then .Font.Underline = wdUnderlineSingle
    If bolInsColor Then .Font.Color = wdColorRed
    End With
    ElseIf revMark.Type = wdRevisionDelete Then
    revMark.Range.Select
    revMark.Reject
    With Selection
    If bolStrike Then .Font.StrikeThrough = True
    If bolDelColor Then .Font.Color = wdColorRed
    End With
    End If
    Next
    End Sub</pre>

    You also need to import a UserForm, which is attached as a ZIP file. Hope this helps more than the earlier post!
    Attached Files Attached Files

  5. #5
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    Re: track changes (Word 2000)

    Thanks for the suggestion but I don't want to accept the changes. I want the other side to see what edits have been made, just not be able to tell if they were made by one, two, three or more people. Thanks.

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    Re: track changes (Word 2000)

    I haven't tried that but in theory it sounds like it should work. But it sure seems that Microsoft would have given us a better solution. thanks for the tip.

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    Super Moderator jscher2000's Avatar
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    Re: track changes (Word 2000)

    Yes, I was a bit clueless in the first post. See my second response. If you have difficulties with it, let me know.

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    Re: track changes (Word 2000)

    Another benefit to an approach like this is that it ensures that the appearance of the change markings remains stable when viewed by different users - a big problem with Word track changes in that the person you send the document to may have different track change mark settings on their computer, than you intended to document to be viewed with.

    Yet another benefit to an approach like this is that it can be used for creating a "Make Word Track Changes look like CompareRite" macro (I guess I'll be needing to update that one to "Make Word Track Changes look like DeltaView).

    Gary

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    Re: track changes (Word 2000)

    If Word was doing a good job with the Redlining feature, would there be a need for DeltaView?
    Going in a slightly different direction, is there a way I can get Word to place square brackets
    around my deletions instead of using the strikethrough? Maybe I really need DeltaView after all?

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    Re: track changes (Word 2000)

    While DeltaView does do a much better job than Word's track changes or Compare Documents feature, they all have their flaws.

    At least up through Word 2000, there is no way to tell Word to put deletions in square brackets rather than using strikethrough.
    I don't have DV handy at the moment and can't remember whether it provides a "square brackets around deletions" option (I'm guessing it doesn't) but it does provide a whole host of features that Word doesn't.

    You may be able to download a trial version of DeltaView from Workshare Technology here.

    Gary

  11. #11
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    Re: track changes (Word 2000)

    Peter, thank you for your response. We have resigned ourselves to strikethrough. For some reason this capitulation is trying to remind me of the subtitle of one of Woody's early books on Word, but my gray matter needs re-indexing and I can't recall that subtile.

    When you have a minute, would you post your experience with the flaws ... er challenges ... with DeltaView? Their promo material regarding ver 2.6 sounds awesome.

    Best regards,
    Arvilla

  12. #12
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    Re: track changes (Word 2000)

    Hi Georgia, er I mean Arvila,

    Probably you are referring to "Annoyances"? - it is often appropriate. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    For the most part, it is as good as advertised. There are of course, always a few minor annoyances though. When I get back to work next week, I'll try to track down my DV 'issues' file.

    In the meantime, if you do a search on this forum for "DeltaView", I'm sure you'll see some earlier threads with pros/cons discussion.

    Regards,
    Gary

  13. #13
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    Re: track changes (Word 2000)

    DV 2.6 does offer "bracketed" deletion marks. DV is a superlative product for static comparisons -- and provides a "host of features" that Microsoft never even heard of.

    Unlike CompareRite (soon to be discontinued), DeltaView is robust, clean and easy to use. I've used it extensively.

  14. #14
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    Re: track changes (Word 2000)

    Hi Stuart:
    I was intrigued by your solution & gave it a try (actually, quite a few tries, as trying to edit a document as if I were several people was confusing). I know, I should be used to multiple personalities. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    What I found was that although you can merge everything into a final document without leaving a trace as to who made the edits, everything came in as an addition. In other words, when you reject all changes & then compare that document with accepting all changes, it brought everything in as either a deletion or an addition, not both.

    I did the following:

    1. Open the tracked document. & make a copy as a backup.
    2. In the original, reject all the changes and save the document with a new name (press F12), & name it Rejected....
    3. Open the original and accept all the changes with a new name...e.g. Accepted...
    4. Save & close.

    You will now have 4 documents: the backup, the original with additions & deletions, the original with all changes rejected, & the original with all changes accepted,

    5. Open the original that contains all rejects.
    6. Go to Tools/Track Changes/Compare Documents & select the original that accepted all changes.

    This is basically your steps that I expanded. Did I miss something?

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    Re: track changes (Word 2000)

    Hi Jefferson:
    Interesting problem. I tried your macro. Works great except for one thing. If you go to Track Changes/Accept of reject changes, you can see different user names in the dialog box. So while it appears to be from one person, an observant user could detect that several people made the edits.

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