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  1. #1
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    Our Procedure Manuals include (2000)

    Our Procedure Manuals include dozens of screenshots and graphics. Currently we use Printscreen, then crop. Of course the file size is tremendous because it keeps the properties of the graphic before cropping.

    Someone suggested SnagIt. Does anyone have experience with this program - please offer pros and cons.

    I just explored MS Paint realizing it is a basic graphic editor and discovered I can capture one particular image cropped from another and the 144kg size reverts to a 5.08. However, when I copy and paste this into my WORD doc it swells to 24KB. Does this mean that WORD has a range of space and for examples' sake, lets say everything up to 10KB always uses 24KB?

    I just want to save as much space as possible at the same time keeping it simple for the team to execute - no new fancy programs.

    Thanks for any input you may have.

  2. #2
    Silver Lounger Charles Kenyon's Avatar
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    Re: Our Procedure Manuals include (2000)

    I use PhotoDraw which was included with my version of Office 2000 to edit screen shots.
    Charles Kyle Kenyon
    Madison, Wisconsin

  3. #3
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    Re: Our Procedure Manuals include (2000)

    We use Snagit quite a bit. It enables you to capture EXACTLY what you want on the screen and save it off in several different ways -- as a bitmap, tiff, jpg, gif, etc. Most of the time I use it to reduce file size of pictures others have put in documents and I can't get hold of the author to get the original file so I can reduce it in a photo editor.

    Snagit also lets you save your capture in 256 colors, which is a great way to save on file size. As an experiment, I did a printscreen of my computer's desktop, copied it into Word and cropped off the icons on the side. Word file was 1,002 kb.

    I next captured only the part of my desktop I wanted with Snagit, saved it as a 256-color bitmap, then went to Word, where I inserted picture from file -- ended up with a file size of 281 kb.

    Snagit lets you do all this without having to use a photoeditor. I have had great luck with it. I've included a file with a Snagit capture of this screen so you can see for yourself.

    Nancy
    Attached Files Attached Files

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Our Procedure Manuals include (2000)

    If you toggle field codes in your document, using Alt+F9, you will see that images copied and pasted from Paint are inserted as OLE objects rather than bitmaps. These are very big compared with the BMP file they represent. If you select and unlink the field (Ctrl+Shift+F9) it will convert to a static BMP. This decreases the convenience of editing, but if you aren't editing them from inside the document, there is only upside.

    Notes:
    1. <LI>I believe Paint captures at your current Windows display settings. If you don't need 24-bit high color for your dialogs or other screen captures, you can use Paint to Save As down to a 16 color drawing to shrink the file significantly. You then can use Insert|Picture|From File... to place it in your document.

      <LI>To capture only the current dialog, use Alt+PrintScreen. Doesn't seem to work in MS Access, though.
    As for SnagIt, I haven't tried it.

  5. #5
    Plutonium Lounger
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    Re: Our Procedure Manuals include (2000)

    Another nice program for capturing parts of the screen is ScreenSeize. It may not be as advanced as SnagIt, but it is free! The download page is here.

  6. #6
    KTYorke
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    Re: Our Procedure Manuals include (2000)

    for more info on Snagit you can search the Software Finds & Wants board for more info from other loungers. For other screen shot software, search for screen print or screen shot on the same board.
    have fun

  7. #7
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    Re: Our Procedure Manuals include (2000)

    Jscher's post aroused my curiousity, so I did a simple experiment.
    One of my preexisting documents has about one page of text with a footnote, and I added a text box to paste a picture in - doc size 25K
    I added a text box and pasted in a capture of the whole screen (with Print Screen) - the resulting DOC was 117 KB.
    If I paste the screen capture into Paint and save as default (24 bit bitmap) the file is 2.3 Meg,
    If I save the screen capture from Paint as a GIF, the result is 45 K
    if I save the screen capture from Paint as a 16 color BMP, the result is 385K

    If I take the document without a picture, and insert Picture from file, and select the GIF file, the resulting document is 68 K

    SO my conclusion is that Word doesn't do such a bad job with pasting screen images in on the fly- but that a document with lots of screen shots could probably get significantly smaller if the screen shots are saved as GIFs and inserted with the Insert Picture command.

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: Our Procedure Manuals include (2000)

    On my system, I cannot save directly from 24-bit to GIF in Paint without getting serious color distortions. Accordingly, for Windows screen shots (not involving photos), I save to 16 color BMP first and then to GIF. Extra steps, but I want my Lounge posts to load as quickly as possible, so.... <img src=/S/wink.gif border=0 alt=wink width=15 height=15>

    More Data: In Word, a BMP will be compressed and/or downsampled, so I used Insert | Picture | From File... to embed a 729KB 24-bit BMP into a Word document, and it grew from its empty size of 19KB to 54KB (+35KB). I then inserted a 21KB GIF of the same image, and the file size grew to 72KB (+18KB). I deleted the BMP and saved, and the file size dropped to 37KB as expected. Although the 24-bit BMP is massively larger on disk, it is only twice as large in Word. Because it reflects colors much more accurately (on my system, at least), I would stick with the fatter file if I had the choice.

  9. #9
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    Re: Our Procedure Manuals include (2000)

    I did a demo on behalf of TechSmith (the makers of SnagIt) at our computer club. Seems like a lot of people there were using it or ended up buying it as a result of the demo.

    A few other things not already mentioned by Nancy:
    - you can set up a bunch of hot keys to direct the screen capture to different outputs. One hot key (eg, CTRL+SHIFT+a) can direct the output to the clipboard and a file. Another hot key (eg, CTRL+SHIFT+[img]/forums/images/smilies/cool.gif[/img] can direct the output only to the clipboard. There's a control panel, which can be minimized, that shows all your key combinations. So this offers lots of flexibility.
    - SnagIt also comes with a studio that allows annotations (which I don't use; I capture to the clipboard, paste into powerpoint and annotate there)
    -SnagIt also will capture text as text (as opposed to a screen image of text; another hot key can be set for this).

    I've used about 2 or 3 image capture programs. SnagIt is the best I've seen. It's a little pricier than free but not much (don't recall exact price but it was something like $40 or $50.

    HTH

    Fred

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    Re: Our Procedure Manuals include (2000)

    I tried out Snagit but and then tried and now use only SWBCapture - and it's freeware. http://www.softwarewithbrains.com/swbcapture.htm. Nothing fancy, nice tidy little window you can put anywhere on your screen then just drag the icon onto the image you want to capture, save in the clipboard or saved to whatever directory you choose. There are times when Alt+Print Screen is just as useful and you just capture the window - not the entire screen, but of course it depends on what image you're trying for.

  11. #11
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    Re: Our Procedure Manuals include (2000)

    Once again you have pleasantly overwhelmed me with viable options! I so appreciate the time you give to my dilemmas and will checkout all your suggestions. Thank you.

  12. #12
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    Re: Our Procedure Manuals include (2000)

    With your guidance, I'm checking out these great suggestions.

    Currently on the trail of PhotoDraw. Can you tell me what version of Office 2000 it comes with? We have Office 2000 Small Business and Pro and we can't find it. I understand there is also a Premium which we don't have.

    Can anyone weigh in on the added features of the Premium version? It may be something we request IS to purchase in the future.

    Thanks again.

  13. #13
    Super Moderator jscher2000's Avatar
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    Re: Our Procedure Manuals include (2000)

    I believe it was a companion to FrontPage, and was included only in Premium and Developer. I missed the date to upgrade to version 2 for free. Version 1 was not very much fun. I believe MS has discontinued it in XP. You might do better with CorelDRAW which has a much longer track record. In Windows 2000, Paint can save in GIF format, so except for JPGs (which I manipulate in Microsoft Photo Editor, which is on the Office CD under Tools and requires a custom install), I find that to satisfy most of my needs.

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