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  1. #1
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    Reprotect W97 in W2k (Word 2000)

    A while back I had a problem with page breaks in a Word 97 form I was filling out in my Word 2k. Before I rec'd a reply to my question I stumbled across "removing protection" of form. When I did that it solved the page break problem. Unfortunately, in my haste I failed to note where the "protect" was. Since then, when saving a document in Word 2k, I often get a message about how Word 97 cannot do something(?). Now I'm filling out another Word 97-created form converted for doing on my Word 2k. The form has lines (of course) where the answers are to go. When I enter the answer, it appears Between the line. I'm having other problems with this form as well. So I thought maybe I need to go back and "re-protect" the form. But I can't find it.

    I suspect I'm doing and have done several things wrong. What am I doing wrong and can I fix it?

    Thanks,

    frustratedMaria

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    Re: Reprotect W97 in W2k (Word 2000)

    What you are talking about - looking for - is probably what Word calls an "online form." Check this in help. For more about online forms, follow the links at Word Web Resources - Forms (addbalance.com/word/wordwebresources.htm) especially Dian Chapman's series of articles.
    Charles Kyle Kenyon
    Madison, Wisconsin

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    Re: Reprotect W97 in W2k (Word 2000)

    Hi Maria:
    The error message is a little too vague to figure out what's happening. However, in Word 2K, you might set the compatibility options to those of Word 97. I am not in front of Word 2K right now, so I can't recall which tab under Tools/Options you will find it.

    To reprotect a document, do one of two things:
    1. Tools/ProtectDocument...
    2. Right click any toolbar & click on the Forms toolbar. One of the icons has a picture of a lock. When you click it, it will protect & unprotect the document.

    NOTE: Before reprotecting a document, select everything (Ctrl+A) & lock the fields (Ctrl+F11). This will prevent you from losing all your data in text form fields. Any checkbox or dropdown formfields will reset anyhow. There is a macro that can prevent these formfields from resetting, but if you're interested, you can search the forum for "protect forms". It should lead you to How to change the behaviour of Word's document protection, so users' formfields don't get reset when they unprotect and reprotect

    Cheers,

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    Re: Reprotect W97 in W2k (Word 2000)

    Tools > Options, Save tab, check Disable features not supported by Word 97.
    The postings on this site are my own and do not necessarily represent the position or opinion of WCNOC.

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    Re: Reprotect W97 in W2k (Word 2000)

    Thanks Phil and lonelywind.

    I went to Tools/Protect. When I "set the protect" I couldn't answer any questions on the form; instead the cursor jumped back to the beginning of the document. I tried the selecting and then Ctrl-F11 but the same thing happened. I have already set the Compatibility to Word 97 in Tools/Options/Compatibility tab. I tried right-clicking on a toolbar and then clicking on Forms and set the "lock". The same thing happens.

    I read the article on How To Change the Behaviour ... but I've never worked with VBA, I've never set a macro, "intercepted" nor done any "addins".

    I have tried deleting the document and saving the htm file again to Word. I even re-installed Office.

    I just want to be able to fill out the job application form on my PC since I don't have a typewriter.

    I am willing to learn how to use the VBA programming in that article but I just need some basic information like How do I start? Once I Copy as per the article, where do I paste it. Your help is greatly appreciated.

    Educable Maria

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    Re: Reprotect W97 in W2k (Word 2000)

    Hi Maria:
    Let's back up for a moment.

    1. What are you trying to accomplish? That is, do you have a single document that you downloaded from the Internet that you wish to fill out? Will you be filling out the form with different information & sending it to different people?
    2. I'm not a VBA expert, so if you have a macro question, maybe Gary, Charles, or someone else can answer it. If you're trying to insert the macros that I referred to into a template, I could help with that. I'm not sure where you need to start at. Do you know how to create a new template? Do you know where the Word startup folder is?
    3. My answer about Tools/Protect... was in response to your question about how to reprotect a form. However, at this point I'm not sure that you have a Word form.
    4. Selecting everything & pressing Ctrl+F11 must be done WHILE the form is unprotected. You can't lock fields or select everything in a protected document.

    However, you need to know what an online form is first. It's generally used when you have
    a. Boilerplate text that you don't want to change (like a question).
    b. Specific form fields where you (or another user) will have variable text (i.e. the document will be filled out differently each time.

    I'm not sure that's what you have. If you downloaded a file to fill out, it's a form as that word is commonly used, but it is not necessarily a Microsoft Word form. A MS Word form has one or more of 3 types of form fields: text (where you type), dropdown (where you click an arrow), &/or checkboxes. When you protect a form, you can only fill out the areas where these form fields are--you can't type anywhere else. That's the whole purpose of protecting the form. I'd suggest that you bring up the Forms toolbar & play around creating a simple form. If you want to post the document that you downloaded, perhaps we could take a look at it.

    Hope this helps.

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    Re: Reprotect W97 in W2k (Word 2000)

    1. I am trying to fill out a form I downloaded from the Internet. It is a single document and I will not be sending it anywhere. I will fill it out, print it and then mail it.
    2. I have never created a template. I don
    Attached Files Attached Files

  8. #8
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    Re: Reprotect W97 in W2k (Word 2000)

    Hi Maria:
    I took a look at your "form".
    1. It is NOT an online form, as Word uses the term. Protecting & unprotecting have nothing to do with this document. Forget everything that was said about locking fields & using formfields.
    2. There are no form fields anywhere in this document.
    3. This document was not created to be filled in by someone using a computer. If it was, they didn't know how to use Word. It was created to be filled in by hand (or typewriter).
    4. What someone did was to type underscores where information was to be filled in (usually). They also used paragraph borders (better). The different parts that need filling in are separated either by spaces or multiple tabs. This is the worst way to create a form.

    Because it's so poorly constructed, I'd advise the following:
    1. Turn on show/hide by pressing the button that has the backwards paragraph mark on the Standard toolbar. Pressing Ctrl+Shift+8 (on the standard keyboard) will also show hidden formatting marks.

    2. Place the cursor where you wish to start filling in information (e.g. social security number) & press Ctrl+U. This will turn on underlining.

    3. Type the information. You'll notice the underscores moving; that's because they're characters, not underlines. To keep the form looking the same (underlines appear as the original), you'll have to press the delete key the same number of times as the characters that you type.

    4. Using the arrow keys or the mouse, position the cursor in the next spot to type. Repeat steps 2 & 3.

    5. Every so often you'll be typing on a paragraph border (e.g. your name). Then you can type without pressing Ctrl+U & without deleting characters. Every so often you will have to press the tab key several times to get to the next spot (e.g. Last Name to First). That's because the document is designed poorly.

    6. You'll notice that while you type, the wording at the ends of the lines will wrap to the next one (e.g. present address). That's why you'll have to press the delete key the same number of characters.

    Don't feel bad about having trouble with this document. If you get the job, ask them to allow you to recreate the form. <img src=/S/smile.gif border=0 alt=smile width=15 height=15> You can get instructions on how to create a printed form that can be filled out either online, by hand, or on a typewriter.

    You could reformat this whole document, but it would take longer than it's worth. You'd have to literally redo every line. By that time, someone else may get the job. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Good luck!

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    Re: Reprotect W97 in W2k (Word 2000)

    Why, thank you. <img src=/S/bow.gif border=0 alt=bow width=15 height=15> <img src=/S/blush.gif border=0 alt=blush width=15 height=15>

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    Re: Reprotect W97 in W2k (Word 2000)

    Great job, Phil. Wow. You explain it so nicely! Easy to understand. Specific. Neat! (Had to say that!)

    Maria: After you get the job, check out these instructions to create a *real* electronic Word form:
    http://www.thewordexpert.com/word.htm#Fill-inForms

    You'll note that I say *they're the easiest thing to create*. Sure--as long as you don't have someone else's form. They're easy to create from scratch.

    Good luck on the job hunt!

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