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  1. #1
    Star Lounger
    Join Date
    Apr 2002
    Stone Ridge, New York, USA
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    Calculating Checkbox form fields (Word 2000)

    I need to add a column of checkboxes in a protected form. If the checkbox is checked, I need it to count as "1". Any ideas on how to do this? Thanks.

  2. #2
    Plutonium Lounger
    Join Date
    Mar 2002
    Thanked 30 Times in 30 Posts

    Re: Calculating Checkbox form fields (Word 2000)

    Assuming that the checkboxes are in a column in a table, and that you want to do something with the result in code, you can use the following function. It takes 2 arguments.

    intTable = 1 for the first table in the document, 2 for the second table, etc.
    intColumn = 1 for the first column in the table, 2 for the second column, etc.

    Function CountCheckedBoxes(intTable As Integer, intColumn As Integer)
    Dim intSum As Integer
    Dim tbl As Table
    Dim col As Column
    Dim cel As Cell
    Dim fld As FormField
    On Error GoTo Exit_Function
    intSum = 0
    Set tbl = ActiveDocument.Tables(intTable)
    Set col = tbl.Columns(intColumn)
    For Each cel In col.Cells
    For Each fld In cel.Range.FormFields
    If fld.Type = wdFieldFormCheckBox Then
    intSum = intSum - fld.CheckBox.Value
    End If
    Next fld
    Next cel
    CountCheckedBoxes = intSum
    Set fld = Nothing
    Set cel = Nothing
    Set col = Nothing
    Set tbl = Nothing
    End Function

    The function uses the fact that a checked box has a value True = -1 and an unchecked box a value False = 0.

    You can call this function as follows:

    MsgBox CountCheckedBoxes(1, 2)
    Selection.TypeText CountCheckedBoxes(1, 2)

    This will display the number of checked boxes in the second column of the first table in the document.

    If you want the number to be displayed in your document and to be updated immediately as the user checks/unchecks check boxes, things get more complicated. It might be better to embed an Excel table in the document in that case.

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